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GEM

Indian Army Information Boards Procurement Ambala Haryana IS 550 Compliant Information Board Tender 2026

Bid Publish Date

15-Feb-2026, 11:08 am

Bid End Date

19-Feb-2026, 2:00 pm

Location

AMBALA , HARYANA

Progress

Issue15-Feb-2026, 11:08 am
Technical18-02-2026 20:25:03
Financial
AwardCompleted
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Quantity

25

Bid Type

Two Packet Bid

Categories 1

CREATIVE DESIGN

Tender Overview

The Indian Army invites bids for Information Boards or Illustration Boards (V2) to be supplied for operations in Ambala, Haryana. The contract specifies physical characteristics including type of information board, frame material, total width and height in feet, and board thickness in millimeters. No BOQ quantity is published, suggesting a design or prototype scale or limited batch. The procurement emphasizes adherence to military inspection procedures and a formal pre-dispatch process, with inspection rights exercised by CFL and MoD authorities. A prominent differentiator is the emphasis on Form DPM-21 conformity documentation and a structured post-inspection dispatch workflow managed by the CFL dispatch team. This tender requires readiness to coordinate with MoD supply chain and safety oversight during inspection and delivery.

Technical Specifications & Requirements

  • Type of Information Board: Information Board or Illustration Board (V2)
  • Material of Frame: Noted as a specific frame material requirement (to be confirmed during technical bid)
  • Total Width of the Board: Provided in feet (exact value to be supplied)
  • Total Height of the Board: Provided in feet (exact value to be supplied)
  • Thickness of Board: Specified in millimeters (exact value to be supplied)
  • Pre-Dispatch Inspection (PDI): CFL or its representatives to perform PDI and issue Certificate of Conformity Form DPM-21; safety access to CFL team during inspection; dispatch under supervision of CFL per DI directives
  • Quality & Verification: Acceptance samples and CFL verdict mechanism; potential for appeal testing at ST-7/8, DGST, MoD (Army) in Delhi; strict timeliness on appeals

Terms, Conditions & Eligibility

  • Demurrage clause: 0.5% of total contract value per day if rejected items are not lifted within 48 hours; items not lifted within a month may be destroyed with no claim admissible
  • Inspection & Appeals: Rejection leads to option to appeal using sample No.2 within fourteen days; vendor bears risk and cost for appeal; no extension on delays for appeal
  • Pre-Dispatch Inspection: PDI and Certificate of Conformity required (Form DPM-21); seller must provide access and facilities for CFL inspection; dispatch under CFL supervision per Directorate General Supplies & Transport DI
  • Delivery & Compliance: Items must align with MoD CFL standard procedures; cooperation during safety and inspection procedures is mandatory
  • Documentation: Compliance with CFL/DPM-21 and related MoD formats; submission of necessary credentials during bid

Key Specifications

    • Product/Service: Information Boards or Illustration Boards (V2) for Indian Army deployment
    • Quantities/Value: Not published in BOQ; indicative batch or prototype scale implied
    • Standards/Certifications: IS or MoD Form DPM-21 conformity (pre-dispatch) to CFL evaluation
    • Delivery/Inspection: Pre-Dispatch Inspection by CFL; Certificate of Conformity issued on Form DPM-21; access to inspection facilities
    • Performance/Quality: Acceptance samples with CFL verdict; appeal process through ST-7/8, DGST, MoD (Army) in Delhi

Terms & Conditions

  • Demurrage at 0.5% per day from 48 hours after rejection

  • PDI by CFL with Form DPM-21 Certificate of Conformity

  • Appeal process for rejected stocks within 14 days

Important Clauses

Payment Terms

Payment terms not detailed; ensure bid includes MoD CFL-compliant invoicing and conformity proof prior to dispatch

Delivery Schedule

Delivery to conforming items after successful PDI; follow DI-directed dispatch protocols

Penalties/Liquidated Damages

Demurrage applies at 0.5% of contract value per day for unlifted rejected items; potential destruction after one month

Bidder Eligibility

  • Experience with supply of information boards or similar signage to government/military clients

  • Ability to comply with CFL pre-dispatch inspection and Form DPM-21 documentation

  • Demonstrable financial capacity to manage demurrage and procurement timelines

Documents 3

GeM-Bidding-8988992.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Physical Characteristics Type of Information Board Printed Vinyl on Sun Board
Physical Characteristics Material of Frame NA (for without frame)
Dimensions Total Width of the Board (in foot) 6.0
Dimensions Total Height of the Board (in foot) 1.0
Dimensions Thickness of Board (in mm) 5

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar information board projects

4

Financial statements (as required by terms)

5

EMD document (demonstrating security deposit or equivalent)

6

Technical bid documents showing compliance with PDI and Form DPM-21

7

OEM authorizations or manufacturer confirmations if applicable

8

Any prior inspection reports or conformity certificates

Technical Results

S.No Seller Item Date Status
1KHAZHAN ENTERPRISES   Under PMAMake : NA Model : NA18-02-2026 20:25:03Qualified
2M/S P.S. PHARMA   Under PMAMake : NA Model : NA17-02-2026 22:43:05Qualified
3NEW FANCY SEHRA   Under PMAMake : NA Model : NA17-02-2026 18:08:53Qualified

Financial Results

Rank Seller Price Item
L1M/S P.S. PHARMA   Under PMA₹1,01,640Item Categories : Information Boards or Illustration Board (V2)
L2KHAZHAN ENTERPRISES   Under PMA₹1,03,750Item Categories : Information Boards or Illustration Board (V2)
L3NEW FANCY SEHRA   Under PMA₹1,06,875Item Categories : Information Boards or Illustration Board (V2)

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for Ambala information boards tender in India 2026?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD along with technical bids. Ensure compliance with CFL Form DPM-21 for pre-dispatch inspection and prepare OEM authorizations if necessary. Adhere to DI-led dispatch procedures and prepare for potential demurrage implications if stock is rejected.

What documents are required for Indian Army information board tender Ambala?

Required documents include GST registration, PAN, company financials, experience certificates for similar boards, EMD submission, Technical bid demonstrating conformity to Form DPM-21, and OEM authorizations where applicable. Ensure CFL inspection readiness and ability to provide inspection facilities.

What are the technical specs for information boards V2 in this tender?

Specifications include type of information board, frame material, total width and height in feet, and board thickness in millimeters. Pre-dispatch inspection by CFL with a Certificate of Conformity (Form DPM-21) is mandatory prior to dispatch, with a defined appeal process for rejected stocks.

When is pre-dispatch inspection required for Ambala boards tender?

Pre-dispatch inspection is mandatory after successful CFL verification. The seller must provide access and facilities for CFL inspection, and obtain Form DPM-21 conformity prior to dispatch under CFL supervision per DI directives.

What are the demurrage penalties for rejected items in this tender?

Demurrage is charged at 0.5% of the total contract value per day if items are not lifted within 48 hours. If items remain unlifted for a month, they may be destroyed by the station board of officers, with no claim admissible.

What standards or certifications must boards comply with for MoD CFL?

Boards must satisfy CFL/DPM-21 conformity as part of the pre-dispatch process. Compliance is verified during PDI, with CF L verdicts guiding final acceptance; appeals may follow ST-7/8, DGST, MoD (Army) procedures at Delhi.

How should bids address delivery to Ambala, Haryana for army boards?

Bids should specify delivery timelines aligned with CFL inspection results, DI directives for dispatch, and safety access for CFL staff. Include contingency for potential demurrage if items await lift or face rejection during inspection.

What is the scope of the ‘Illustration Board V2’ category in this tender?

Category covers information/illustration boards intended for military use. It requires precise dimensions (width, height in feet and thickness in mm), frame material, and adherence to pre-dispatch conformity standards; the exact quantity is not disclosed in the BOQ.