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National Procurement Example: Scanner (V3) & High-End Laptop Tender Lucknow Uttar Pradesh 2025 – IS/ISO Standards, 8-Core Processor

Bid Publish Date

17-Oct-2025, 3:53 pm

Bid End Date

07-Nov-2025, 4:00 pm

EMD

₹32,000

Value

₹8,00,000

Location

LUCKNOW , UTTAR PRADESH
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Progress

RA
Issue17-Oct-2025, 3:53 pm
Reverse AuctionCompleted
Award04-Jan-2026, 2:04 am
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Quantity

10

Category

High End Laptop - Notebook

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Mandatory Manufacturer Authorization / OEM certificate with detailed contact information
  • • Technical standards: On-site warranty (years) and malware-free hardware/software certification
  • • Option clause: 25% quantity increase/decrease during contract and extended delivery period calculations
  • • Eligibility criteria: three-year turnover requirement with audited financials or CA certificate
  • • Warranty/AMC: On-site warranty duration specified, ensure service support alignment
  • • Penalties/Delivery: Extended delivery time rules and minimum 30-day period reference
  • • Delivery/Installation: Scope includes Supply, Installation, Testing and Commissioning
  • • Submission readiness: DRM-compliant authorization and Malicious Code Certificate

Categories 2

LAPTOP SCANNER

Tender Overview

The opportunity covers the supply of a Scanner (V3) and a High End Laptop - Notebook to a buyer in Lucknow, Uttar Pradesh (226001). Estimated value is ₹8,00,000 with an EMD of ₹32,000. The scope includes supply, installation, testing and commissioning, with a 25% quantity flex and extension provisions. Key differentiators include on-site warranty terms and OEM authorization requirements. This tender targets vendors capable of delivering integrated scanning and high-performance computing solutions within a government procurement framework. The absence of a BOQ suggests a bundled or undefined item count, placing emphasis on compliance, delivery readiness, and post-sale support. Vendors should prepare for possible scale changes while adhering to option clauses and supplier eligibility criteria.

Technical Specifications & Requirements

  • Category targets: Scanner (V3) with characteristics including maximum scan size, simplex colour scan at 200 dpi, duplex colour scan speed, ADF tray capacity, and on-site warranty (years).
  • Laptop requirements imply processors with base and higher processor numbers, factory pre-loaded OS, RAM and storage capacity specifications, and display size.
  • Compliance needs include malicious code certificate, OEM authorization, and scope coverage for supply, installation, testing and commissioning.
  • Delivery and performance expectations hinge on compatibility with specified standards, with a notable emphasis on on-site warranty and warranty duration.

Terms, Conditions & Eligibility

  • EMD: ₹32,000; provide as per bid terms.
  • Turnover: minimum average annual turnover over last 3 years as specified in documents; audited balance sheets or CA certificate required.
  • Delivery & Payment: clauses allow delivery adjustments up to 25%, with standard payment terms to be confirmed in bid.
  • Documentation: mandatory OEM authorization, malicious code certificate, GST/PAN and experience proof.
  • Eligible bidders must avoid liquidation or bankruptcy and submit required financials and certifications for procurement clearance.

Key Specifications

  • Scanner: Duplex Colour Scan, Maximum Scan Size, Simplex Colour Scan Speed at 200 dpi for Document Feeder

  • ADF Tray Capacity (75 GSM) in number of sheets

  • Maximum Optical Resolution in Dpi

  • On-site warranty duration in years

  • Processor details: Base and Higher Processor Number

  • Operating System: Factory Pre-Loaded

  • Storage: Capacity of Storage Drive (GB)

  • Display Size (cm) Diagonal

  • Certification: Malicious Code Certificate

Terms & Conditions

  • 25% quantity fluctuation during contract; delivery extensions governed by option clause

  • OEM authorization must be furnished with bid; malicious code certificate mandatory

  • Turnover proof for last 3 years via audited statements or CA certificate

  • Scope includes Supply, Installation, Testing and Commissioning of goods

  • EMD of ₹32,000 required; payment terms to be finalized in tender terms

Important Clauses

Payment Terms

Payment terms to be confirmed; ensure alignment with supply, installation, testing and commissioning scope

Delivery Schedule

Delivery period subject to option clause; extended time calculation: (additional quantity/original quantity) × original delivery period, min 30 days

Penalties/Liquidated Damages

Standard LDs may apply for late delivery; adherence to delivery timelines and warranty commitments

Bidder Eligibility

  • Three-year average annual turnover meeting tender threshold

  • Not in liquidation or bankruptcy; financial solvency demonstrated

  • Authorized OEM/Manufacturer authorization must be provided

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Scanner (V3) (Q2) , High End Laptop - Notebook (Q2)

Authority Records

MINISTRY OF ENVIRONMENT, FOREST AND CLIMATE CHANGE

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Documents 4

GeM-Bidding-8415464.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
Processor Base Processor Number For Higher Processor Or higher
Processor Higher Processor Number Intel Core i7-1355U, Intel Core i7-1365U, Intel Core 7 150U, Intel Core Ultra 7 155U, Intel Core Ultra 5 125U, Intel Core Ultra 7 165U, Intel Core i7-1280P, Intel Core Ultra 5 125H, Intel Core i7-12650H, Intel Core Ultra 5 135H, Intel Core i7-13620H, Intel Core Ultra 7 155H, Intel Core Ultra 7 165H, Intel Core i7-13700H, Intel Core i9-12900H, Intel Core Ultra 9 185H, Intel Core i7-13650HX, Intel Core i7-13700HX, Intel Core i7-14650HX, Intel Core 7 250U, Intel Core Ultra 5 225U, Intel Core Ultra 5 235U, Intel Core Ultra 7 255U, Intel Core Ultra 5 236V, Intel Core Ultra 5 226V, Intel Core Ultra 5 238V, Intel Core Ultra 7 265U, Intel Core Ultra 7 266V, Intel Core Ultra 7 268V, Intel core ultra 7 255H Or higher
Operating System Operating System (Factory Pre-Loaded) Window 11 Professional
Memory RAM Size (GB) 16, 32 Or higher
Display Display Size (in cm) - Diagonal 35.56 to 38.07 (14 In to 14.99 In)
Storage Capacity of Storage Drive (in GB) 1024

Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements for last 3 years or CA certificate showing turnover

4

OEM authorization / Manufacturer Authorization certificate

5

Malicious Code Certificate confirming no embedded harmful software

6

Technical compliance certificates for hardware and software

7

Experience certificates for similar procurements

8

Bidder undertaking against liquidation or bankruptcy

Reverse Auction Schedule

Completed

Start

19-Nov-2025, 4:00 pm

End

21-Nov-2025, 4:00 pm

Duration: 48 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1
CAMEL FARMS AND FINANCE PRIVATE LIMITED   Under PMA
Make : hp Model : HP ScanJet Pro SJ 2000 S2 with 3 years warranty06-11-2025 09:26:24
2
CORE TECHNOLOGIES   Under PMA
Make : hp Model : HP ScanJet Pro SJ 2000 S2 with 3 years warranty07-11-2025 11:41:58
3
DREAMZCRAFT INFOMATICS PRIVATE LIMITED   Under PMA
Make : EPSON Model : EPSON DS-530II07-11-2025 14:08:56
4
M/S SUNTECH INFOSOLUTIONS   Under PMA
Make : EPSON Model : EPSON DS-530II07-11-2025 13:56:25
5
TECH MALL   Under PMA
Make : EPSON Model : EPSON DS-530II07-11-2025 15:32:53

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1M/S SUNTECH INFOSOLUTIONS(MII)   Under PMA Winner ₹8,01,583Item Categories : Scanner (V3),High End Laptop - Notebook
L2DREAMZCRAFT INFOMATICS PRIVATE LIMITED (MII)   Under PMA₹8,02,385Item Categories : Scanner (V3),High End Laptop - Notebook
L3TECH MALL (MII)   Under PMA₹8,03,188Item Categories : Scanner (V3),High End Laptop - Notebook

🎉 L1 Winner

M/S SUNTECH INFOSOLUTIONS(MII)   Under PMA

Final Price: ₹8,01,583

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for scanner and laptop tender in Lucknow 2025?

Bidders must satisfy turnover, provide OEM authorization, GST/PAN, and the Malicious Code Certificate. The scope includes supply, installation, testing and commissioning, with an EMD of ₹32,000. Ensure on-site warranty terms and 25% quantity flex are understood before submitting.

What documents are required for Lucknow scanner procurement bid 2025?

Submit GST certificate, PAN, three-year turnover evidence (audited or CA certificate), OEM authorization, Malicious Code Certificate, technical compliance certificates, and experience certificates. Include a declaration denying liquidation or bankruptcy and a financial solvency demonstration.

What are the technical specs for the scanner in this tender?

Specifications include Duplex Colour Scan, Maximum Optical Resolution in DPI, Simplex Colour Scan Speed at 200 dpi for Document Feeder, ADF tray capacity at 75 GSM, and On-site warranty. Ensure conformity with these metrics and include related documentation.

What is the EMD amount and its payment process for this bid?

EMD is ₹32,000. Submit it as specified in bid terms (DD or online as applicable). The EMD funds secure bid validity and are returned after contract finalization or as per tender rules, subject to compliance with all bid conditions.

What is the 25% option clause for delivery in this Lucknow tender?

The purchaser may increase/decrease quantity by up to 25% at contract award, and during currency up to 25% at contracted rates. Delivery time extends per the calculation (additional quantity/original quantity) × original delivery period, minimum 30 days.

What are the OEM authorization requirements for bidders in Uttar Pradesh?

Bidders must provide Manufacturer Authorization with full details: name, designation, address, email, phone, and OEM contact. This ensures the bidder is an authorized distributor/service provider for the offered scanners and laptops.

Which standards or certifications are required for the hardware bid?

Mandatory Malicious Code Certificate, and compliance with on-site warranty terms. Ensure all hardware/software meets vendor-provided compliance certificates and any IS/ISO-related requirements specified in the tender terms.

When is the delivery and installation expected for Lucknow tender?

Delivery and installation timelines are governed by the option clause; initial delivery starts from the last date of the original delivery order, with extended periods calculated per clause and a minimum 30-day extension when applicable.

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