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Northern Railway Window AC Procurement IS 1391 Part 1 Q2 Amritsar 2025

Bid Publish Date

19-Dec-2025, 12:05 pm

Bid End Date

12-Jan-2026, 9:00 am

Location

AMRITSAR , PUNJAB

Latest Corrigendum Available

Progress

Issue19-Dec-2025, 12:05 pm
Corrigendum01-Jan-2026
AwardPending
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Quantity

5

Bid Type

Single Packet Bid

Categories 2

AIR CONDITIONER WINDOW

Tender Overview

Northern Railway seeks procurement of a Unitary Air Conditioner (Window AC) per IS 1391 (Part 1) Q2 for installation, testing and commissioning. The scope covers supply, installation, testing and commissioning at the Northern Railway Mechanical Workshop in Amritsar, Punjab. Quantity flexibility allows up to 25% increase/decrease at contracted rates; delivery timing ties to the original delivery order end date with potential extension based on the formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. No BOQ items listed, but the ATC clarifies OEM verification rules on GeM.

Technical Specifications & Requirements

  • Product: Unitary Window Air Conditioner in line with IS 1391 (Part 1) Q2 requirements.
  • Scope: Supply, Installation, Testing and Commissioning included in bid price.
  • Delivery location: Amritsar, Punjab; consignee details provided for delivery.
  • OEM verification: If not OEM-verified, provide OEM authorization certificate; OEM-verified catalog does not require separate OEM authorization but non-verified catalog requires documentation.
  • Bid terms: Option clause allows quantity variation up to 25%; delivery period adjustments use the stated formula with a minimum of 30 days.
  • Compliance: Bidders must adhere to GeM ATC and ensure bidder eligibility per OEM verification policy.

Terms, Conditions & Eligibility

  • EMD amount not disclosed in the data; bidders must prepare as per GeM/OEM norms.
  • Delivery: Final delivery date will be aligned with the original order; option orders may extend delivery per clause, with calculated extra time.
  • Documentation: Submit standard bid documents per GeM/OEM policy; ensure consignee contact details are accurate for mechanical store depot in Amritsar.
  • Payment: Terms not specified; bidders should anticipate standard GeM payment practices and supply-chain financing if applicable.
  • Eligibility: Compliance with IS 1391 (Part 1) Q2; submit installation/testing/commissioning capability; provide OEM authorization if required by product verification status.
  • Penalties: Not specified; bidders should prepare for standard performance/quality adherence and after-sale support as per GeM terms.

Key Specifications

  • Product: Unitary Window Air Conditioner

  • Standard: IS 1391 (Part 1) Q2

  • Scope: Supply, Installation, Testing and Commissioning

  • Delivery location: Amritsar, Punjab

  • Quantity flexibility: up to 25% increase or decrease

  • Delivery extension: calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

  • OEM verification: OEM authorization not required for OEM-verified catalogue; required if not verified

  • Consignee: Avinash Kumar Sinha, Chief Material Superintendent, Mechanical Store Depot, Amritsar

Terms & Conditions

  • Key Term 1: Option clause allows ±25% quantity change at contracted rates

  • Key Term 2: Delivery period extends per formula with a minimum of 30 days

  • Key Term 3: OEM verification policy dictates authorization documentation for non-verified catalogues

Important Clauses

Payment Terms

Not specified; bidders should follow GeM/OEM policy for payment arrangements

Delivery Schedule

Delivery period to start from last date of original delivery order; extension for option quantities follows calculated formula with minimum 30 days

Penalties/Liquidated Damages

Not specified; bidders should anticipate standard contractual penalties per GeM terms

Bidder Eligibility

  • Must meet IS 1391 (Part 1) Q2 compliance for window AC equipment

  • Must submit OEM authorization if not OEM-verified

  • Experience in supply/installation/commissioning of window AC units

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar window AC supply/installation

4

Financial statements (latest available)

5

EMD submission proof (amount not disclosed in tender data, prepare as per GeM/OEM policy)

6

Technical bid documents demonstrating IS 1391 (Part 1) Q2 compliance

7

OEM authorization certificate (if bidder not OEM-verified or for non-verified catalog)

8

Consignee contact details confirmation for Avinash Kumar Sinha, Chief Material Superintendent, Amritsar

9

Any other GeM-specific bid submission certificates or attestations

Corrigendum Updates

1 Update
#1

Update

01-Jan-2026

Extended Deadline

12-Jan-2026, 9:00 am

Opening Date

12-Jan-2026, 9:30 am

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for the window AC tender in Amritsar under IS 1391 Q2?

Bidders must submit GST, PAN, experience certificates, financials, EMD proof, and technical compliance for IS 1391 (Part 1) Q2. If not OEM-verified, provide OEM authorization. The bid covers supply, installation, testing and commissioning with a 25% quantity option.

What documents are required for the Amritsar window AC bid submission?

Required documents include GST registration, PAN, experience certificates, financial statements, EMD proof, OEM authorization if needed, and technical bid demonstrating IS 1391 (Part 1) Q2 compliance; ensure consignee details are correct for Avinash Kumar Sinha in Amritsar.

What are the key technical specifications for the window AC tender?

The product must be a Unitary Window Air Conditioner conforming to IS 1391 (Part 1) Q2; scope includes supply, installation, testing and commissioning; no BOQ items are listed; ensure OEM verification per GeM policy if applicable.

What is the delivery extension rule for quantity changes in this tender?

Delivery extension uses the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days; the purchaser may extend to the original delivery period under option clauses.

Are OEM authorizations required for OEM-verified catalogs in this tender?

Not required for OEM-verified catalogs offered by OEM-verified resellers; if not verified, submit OEM authorization certificate; bids without verification may be ignored per ATC.

What is the consignee contact for delivery in Amritsar?

Delivery should be coordinated with Avinash Kumar Sinha, Chief Material Superintendent, Mechanical Store Depot, Northern Railway, Amritsar 143001, Punjab; contact number 8872826785 for delivery arrangements.