North East Frontier Railway Mechanized Cleaning Services Tender Jalpaiguri West Bengal 2026 - 31 Unskilled Labour, Vehicle Rental, Solvents & Uniforms Estimated ₹38.84 Cr
Bid Publish Date
28-Jul-2026, 11:11 pm
Bid End Date
20-Aug-2026, 7:00 pm
EMD
₹7,76,800
Value
₹3,88,37,564
Location
Progress
Tender Overview
The North East Frontier Railway invites bids for a bundled service package at Alipurduar Junction (West Bengal) covering: deployment of 31 unskilled labourers for mechanized cleaning, uniforms for 31 workers, new mechanized cleaning machines, supply of cleaning consumables and solvents, and weekly transport/disposal of biodegradable garbage to a designated site over a period of four years. The estimated contract value is ₹38,837,562.09 with an EMD of ₹776,800. This is a multi-component service contract requiring coordination across labour, equipment, consumables, and waste disposal, all under a single procurement package. The location is Jalpaiguri, West Bengal (734006), and the procurement is positioned under a Custom Bid for Services framework. The tender emphasizes integration of multiple cost heads into one award and includes a 25% bid quantity/duration flexibility clause. Unique aspects include cross-item integration (labour, PPE/uniforms, machines, solvents, and transport) under a single ALP framework.
Technical Specifications & Requirements
- Item scope spans: labour deployment, uniform provisioning, mechanized cleaning machines, consumables, solvents, and weekly vehicle-based disposal.
- Duration: 4 years from award; quantity and scope may adjust up to 25% as per Buyer Clause 25%.
- Location: Alipurduar Junction (APDJ), Jalpaiguri district, West Bengal.
- Financials: Estimated value ₹38,837,562.09; EMD ₹776,800.
- Contract form: Custom Bid for Services with integrated cost heads; no BOQ items reported.
- Key risk/requirement: coordination across multiple supply lines (labour, uniforms, machines, consumables, solvents, transport).
- No explicit technical standards or product specifications provided in the excerpt; bidders must rely on Annexures for exact machine/model, uniform standards, and solvent grades.
Terms, Conditions & Eligibility
- Bidder may face quantity/duration variation of up to 25% at contract award and during execution.
- EMD of ₹776,800 to be submitted as per EMD guidelines; failure to comply may disqualify.
- The contract spans four years, with potential scope expansion subject to bidder consent and Buyer approval.
- All components (labour, uniforms, machines, consumables, solvents, transport) are bundled; bidders must demonstrate capability to deliver across all lines.
- No explicit delivery milestones or payment terms in the provided text; refer to contract annexures for detailed terms.
- Ensure compliance with regional labour and environmental regulations for mechanized cleaning and waste disposal.
Key Specifications
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Labour deployment: 31 unskilled workers for mechanized cleaning over 4 years
-
Uniforms: cost per 31 workers for 4 years; procurement as per Annexure VIII
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Machines: NEW mechanized cleaning equipment; four-year deployment per Annexure V
-
Consumables: cleaning chemicals and related consumables for 4-year period per Annexure VI-A
-
Solvents: cleaning solvents for 4 years per Annexure VI-B
-
Transport: Hiring vehicle for weekly disposal of biodegradable garbage from APDJ to designated site, for four years
Terms & Conditions
-
25% contract quantity/duration variation allowed at award and during execution
-
EMD amount ₹776,800 required for bid security
-
Four-year contract term with bundled scope across labour, uniforms, equipment, consumables, solvents, and waste transport
-
No BOQ items reported; refer to Annexures for precise itemized requirements
-
Bidder must provide capability across all service components
Important Clauses
Payment Terms
Not detailed in excerpt; standard practice would require submission of invoices with milestones aligned to four-year delivery, subject to contract annexures
Delivery Schedule
Delivery and deployment timelines governed by Annexures; 4-year performance window with potential 25% scope adjustment
Penalties/Liquidated Damages
Not specified in extract; penalties would be defined in the Buyer Added Terms and the main contract
Bidder Eligibility
-
Experience in multi-component service contracts spanning labour, equipment supply, and waste management
-
Financial stability demonstrated by recent financial statements
-
GST registration and PAN card; compliant with local labour and environmental regulations
Tender Data
Bid Details
Quantity
6
Similar Category
Cleaning, Sanitation and Disinfection Service - Outcome Based Cleaning, Sanitation and Disinfection Service - Outcome Based Cleaning, Sanitation and Disinfection Service - Outcome Based Cleaning, Sanitation and Disinfection Service - Outcome Based Cleaning, Sanitation and Disinfection Service - Outcome Based Cleaning, Sanitation and Disinfection Service - Outcome Based
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
777
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Cost for deployment of 31 Nos of unskilled labour for mechanized cleaning at Alipurduar Junction Railway Station for a period of four years, as detailed in the Annexure-IV of the Bid Documents , Custom Bid for Services - Cost of uniform required for 31 Nos of unskilled labour during 4 years, as detailed in the Annexure- VIII of the Bid Documents , Custom Bid for Services - Cost of Machine -NEW- required for Mechanized Cleaning at APDJ for 4 years as detailed in the Annexure-V of the Bid Documents , Custom Bid for Services - Cost of other consumables required for Mechanized Cleaning at APDJ for 4 years as detailed in the Annexure-VI -A of the Bid Documents , Custom Bid for Services - Cost of cleaning solvents required for Mechanized Cleaning at APDJ for 4 years as detailed in the Annexure-VI-B of the Bid Documents , Custom Bid for Services - Cost of Hiring of Vehicle for Transportation and Disposal of Biodegradable Garbage from APDJ to the Designated Dumping Site -Once in a Week- for four years
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
54
Delivery Details
Delivery Locations
1
Delivery Cities
Alipurduar
Delivery Pincodes
736123
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Asif Ali | 736123,OFFICE OF DIVISIONAL RAILWAY MANAGER ALIPURDUAR, WEST BENGAL | Alipurduar | West Bengal | 736123 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 13
GeM-Bidding-9669558.pdf
Main Document
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
14
Required Documents
GST registration
PAN card
Experience certificates for similar multi-component service contracts
Financial statements showing turnover and stability
EMD submission proof (DD/online payment receipt)
Technical bid documents demonstrating capability in labour deployment, equipment supply, and waste disposal
OEM authorizations or equipment supplier certificates for mechanized cleaning machines
Any uniform supplier certifications or PPE compliance documents
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for Jalpaiguri railway cleaning services tender 2026?
Bidders must submit GST, PAN, experience certificates, financials, and EMD ₹776,800. Provide technical bids for 31 unskilled labour deployment, uniforms, NEW cleaning machines, consumables, solvents, and weekly vehicle hire for four years, aligned to Annexures V-VIII and terms.
What documents are required for NEFR cleaning services procurement in West Bengal?
Required documents include GST registration, PAN, experience certificates in similar multi-component contracts, financial statements, EMD receipt, OEM authorizations for machines, and technical bid detailing capability to deliver labour, uniforms, machines, solvents, consumables, and waste transport.
What are the payment terms for the NEFR four-year cleaning services contract?
Specific payment terms are defined in the contract annexures; typical terms include milestone-based invoicing and approval, with payment upon delivery/completion as per service head, subject to verification of performance and compliance with terms.
What are the eligibility criteria for labour deployment and equipment supply bids?
Eligibility requires experience in similar bundled service contracts, financial stability, GST/PAN compliance, and ability to deploy 31 unskilled workers with uniform provisioning, plus supply of mechanized cleaning machines and solvents for four years.
What standards or certifications are required for railway cleaning equipment?
The tender demands OEM authorizations and equipment compliance as per Annexures; look for ISI/ISO or railway-specific standards in the annexed technical specifications for machines and safety compliance.
When is the contract period and scope adjustment allowed for NEFR tender?
Contract term is four years; Buyer Clause allows up to 25% scope/duration increase at award and during execution, with bidder consent required for any expansion.