Narmada District Police Office Videography & Photography Tender Gujarat 2026 – 1.75 Million Estimated Value, EMD ₹52,500
Progress
Tender Overview
Narmada District Police Office (Gujarat) invites bids for Videography and Photography Services covering Event Coverage, Celebrations, Interviews, Sports events, retirements, overseas training deployments. Estimated value is ₹1,750,000 with an EMD ₹52,500. Location: NARMADA, GUJARAT 391111. This procurement targets professional media coverage for multiple police activities and ceremonial occasions, demanding reliable on-site service with dedicated support, inventory management, and local presence. The tender emphasizes scalable service delivery (up to 25% variation) and requires an office within the consignee state to facilitate operations.
Technical Specifications & Requirements
- Category: Videography & Photography Services including Event Coverage, Interview shoots, ODT/Overseas Deployments, Farewell/Antim Pag ceremonies and fleet/motivation shoots
- Deliverables: on-site coverage, multi-format output, and timely post-processing for police events; explicit itemized BOQ not provided
- Service standards: Dedicated toll-free support, escalation matrix required, and 10% manpower on payroll for at least one year
- Fleet requirement: bidder must own at least 10% of bid quantity in vehicles, in the bidder’s or partner’s name
- Local presence: bidder must maintain an office in the state of the consignee
- MSE preference: State reservation for eligible MSMEs with valid Udyam Registration and online validation; OEM/manufacturer status required for eligibility
- No BOQ items specified; scope defined by service categories and events
Terms, Conditions & Eligibility
- EMD: ₹52,500 (refundable) as bid security
- 25% quantity/duration variation allowed at contract issue and during execution
- Service & support: dedicated contact number and escalation matrix mandatory
- Manpower: minimum 10% of required manpower on bidder payroll for at least one year
- Vehicle ownership: bidder must own 10% of bid vehicles in their name or in the name of the proprietor/partner
- Office requirement: service provider office located in the state of the consignee
- Purchase preference: reserved for eligible MSEs from Gujarat with valid Udyam Registration; OEM-only for eligibility in manufacturing/service contexts
Key Specifications
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Product/Service: Videography and Photography Services for government events
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Estimated contract value: ₹1,750,000; EMD: ₹52,500
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Scope: Event coverage, ceremonial shoots, interviews, sports events, fleet motivation, Antim Pag, ODT coverage
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Standards/Compliance: Not explicitly specified; Rand terms require dedicated support and local office
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Delivery/Output: On-site coverage with post-processing and multi-format deliverables
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Experience: Minimum payroll involvement of 10% manpower for at least 1 year
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Ownership: 10% of bid quantity in vehicles owned by bidder or proprietor
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MSE Preference: Gujarat-based, Udyam Registration, online validation for eligibility
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BOQ: No items listed; scope defined by service categories
Terms & Conditions
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EMD amount and payment terms; pandemic-era style compliance not specified beyond ₹52,500
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25% scope variation allowed; contract quantity/duration adjustments
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Must maintain dedicated toll-free service support and escalation matrix
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Minimum 10% payroll manpower and 10% owned vehicles by bidder
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Office requirement located in the consignee state (Gujarat)
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MSE reservation for Gujarat-based manufacturers with online validation
Important Clauses
Payment Terms
Bidder to submit EMD ₹52,500; contract payments aligned with service milestones and terms stated in the GeM tender terms
Delivery Schedule
On-site coverage for events; post-processing and timely delivery of outputs; no fixed BOQ schedule, deliverables defined by event calendar
Penalties/Liquidated Damages
Not explicitly stated; contract terms will include standard penalties for service non-performance as per GeM norms
Bidder Eligibility
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Gujarat-based bidder with valid Udyam Registration for MSE reservation
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OEM/manufacturer status required for eligibility under state MSE reservation
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Proof of local Gujarat office and fleet ownership (10% owned vehicles)
Tender Data
Bid Details
Quantity
400
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
85
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Videography and Photography Services - Photography and Videography; Event Coverage, Celebration Ceremony, Success Story, Sports Event, Survey, Fleet Motivation, Interview Shoot, Retirement/Farewell Shoot, Antim Pag, ODT (Overseas Deployment Training)..
Advisory Bank
State Bank of India
Delivery Details
Delivery Locations
1
Delivery Cities
Narmada
Delivery Pincodes
393145
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vasava Nareshbhai | 393145,DSP office, Near Collector Office,Rajpipla, Narmada | Narmada | Gujarat | 393145 | 200 | - | - |
Authority Records
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Documents 6
GeM-Bidding-10016016.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates for videography/photography services
Financial Statements (last 2–3 years) and bank statements
EMD payment proof (receipt/DD/online transfer)
Technical bid documents and methodology for service delivery
OEM authorizations or manufacturer proofs (where applicable)
Proof of office in Gujarat (registered address) and escalation/contact details
Payroll documentation showing 10% in-house manpower (where applicable)
Vehicle ownership documents showing 10% bid quantity owned
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for videography services tender in Narmada Gujarat 2026
Bidders must submit GST, PAN, experience certificates, financials, and EMD ₹52,500. Provide OEM authorizations if applicable and demonstrate local Gujarat office presence. Ensure 10% manpower payroll and 10% fleet ownership. MSE reservation requires valid Udyam registration and online verification on GeM.
What documents are required for videography and photography services tender in Gujarat
Required documents include GST registration, PAN, two to three years of videography experience certificates, financial statements, EMD proof, technical bid, OEM authorizations if any, and proof of office in Gujarat. Also provide payroll evidence for 10% in-house staff and vehicle ownership proof for 10% bid quantity.
What are the essential eligibility criteria for Gujarat police media tender 2026
Eligibility requires Gujarat-based bidder with Udyam registration for MSE preference, OEM/manufacturer status for service, proof of 10% manpower on payroll, 10% owned vehicles, and an office within the state. Demonstrate capacity for event coverage across ceremonies, interviews, and sports events.
What is the EMD amount and how is it submitted for this tender
EMD is ₹52,500. Submit via online payment or demand draft as per GeM portal guidelines. Ensure EMD document is attached with the bid, referencing the tender for videography and photography services for Narmada District Police events.
What delivery requirements apply to police event videography in Gujarat
Deliverables include on-site event coverage with post-processing; outputs must be provided in multiple formats. There is no fixed BOQ; delivery aligns to event calendar and police ceremonies such as Antim Pag and ODT shoots.
How does MSE reservation affect eligibility for this Gujarat tender
MSE reservation makes Gujarat-based manufacturers with valid Udyam Registration eligible for preference, provided online validation confirms status. Resellers are excluded; OEM accreditation is essential for eligibility under manufacturing/service categories.
What support and escalation provisions are required for service providers
Bidder must provide a dedicated toll-free service line and an escalation matrix. Office in Gujarat is required, with documented evidence, to ensure rapid service support and issue resolution during events.