ECHS Department Ex-Servicemen Welfare General Supplies Tender 2026 - Local Vendors, MSME, 4 Years Army Experience, Pre-Bid

Tender Overview

The Ex-Servicemen Contributory Health Scheme (ECHS) under the Department of Ex-Servicemen Welfare invites bids for a broad set of general supply items and related services listed under the Brown Paper, Gun Tacker Pin, Electric Tap, FS Paper, Table Top, Steel and hardware categories, and more. While the exact itemized quantities are not disclosed, the BOQ indicates 30 total items and a substantial estimated value, with allocation across multiple product families. Bidders must comply with a 25% quantity contingency during contract execution and extended delivery time calculations aligned to the option clause. A mandatory pre-bid meeting and product sampling are required to finalize bids, ensuring alignment with custom specifications.

Technical Specifications & Requirements

• Local vendor preference within 150 km of the work site; bid evaluation prioritizes proximity.
• Experience: minimum 4 years’ experience with the Indian Army or in related categories.
• Registration: mandatory MSME registration and NCC/ NIICO-like enlistment per national industry codes.
• Submissions: sample required before financial bid opening; PAN, GSTIN, cancelled cheque, EFT mandate, and incorporation certificates must be provided.
• Compliance: bidder must adhere to custom specifications as assessed by the tendering authority; OEM authorizations and proof of GST/PAN submission are required.
• Pre-bid: attendance is compulsory; clarifications provided at the stated office.
• Documentation: corporate details, board/partners’ details, Aadhaar-linked designation, and mandatory declarations to prevent blacklisting.
• Delivery: schedule linked to original delivery period with extension rules, minimum 30 days for additional time.
• Terms: 25% quantity increase/decrease rights at purchase order, at contracted rates.

Terms, Conditions & Eligibility

• EMD: amount not stated; ensure readiness to comply with standard security deposit where applicable.
• Delivery: extension rules apply to additional quantities; delivery begins from the last date of the original delivery order.
• Payment: standard government terms apply; EFT and milestone-based payments subject to performance.
• Documentation: submit GST, PAN, cancelled cheque, EFT mandate, certificate of incorporation/registration, service tax/GST proof, and blacklisting declaration.
• Pre-Bid: mandatory attendance; non-attendance may disqualify bidders.
• Local preference: prioritized for vendors within 150 km of work site.
• Sample: required prior to financial bid opening; failure to supply samples can lead to bid rejection.
• Compliance: authority’s decision on custom specs is binding; ensure OEM authorizations where required.