GEM

Indian Army Department Of Military Affairs Stationery & Office Supplies Tender 2025 - ISO 9001 Compliant, Data Sheet & OEM Requests

Bid Publish Date

21-Nov-2025, 2:44 pm

Bid End Date

01-Dec-2025, 7:00 pm

Location

WEST DELHI , DELHI

Progress

Issue21-Nov-2025, 2:44 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

16720

Category

File Cover with Logo

Bid Type

Two Packet Bid

Categories 43

BITUMINOUS MATERIAL DISTRIBUTOR CORDLESS KETTLE DIARY FIBERS THREADS AND YARNS RULERS PRINTING SERVICES ROLL MILL COPIER PAPER GLUCOMETER PAPER MATERIALS BACKHOE AIR BLOWER WRITING PAD ANGLE BRACKETS ELECTRON TUBE MARKING TOOLS AIR FRESHENER ENVELOPE BLOWERS OR DRYERS LAPAROSCOPIC INSTRUMENTS SCISSORS MACHINE COMPRESSED SHEET STAPLER SANITIZER BATTERY ELECTRICAL KETTLE BAMBOO TOWEL DESERT COOLER TEA KETTLE FILTER RETAINERS OFFSET PRINTING STATIONERY BOOK CUTTER PAPER AND PRINTING SERVICES PEN CALENDAR STICKER AUTOMOTIVE CLEANERS PRINTING AND WRITING PAPER SUPPLY OF SCHOOL UNIFORM

Tender Overview

The Indian Army under the Department Of Military Affairs invites bids for a broad range of office supplies and stationery, including Paper A4, Register notebooks, various Pens, Tapes, and related accessories. The scope is limited to supply of goods only, with a large catalog of 109 item lines (N/A item specifics in the data). The tender emphasizes ISO 9001 certification, mandatory Data Sheet uploads, and strict document submission requirements. Bidders must demonstrate prior execution of similar supply projects within the last 3 financial years and provide satisfactory performance certificates. The procurement uses a structured eligibility framework and requires robust after-sales support processes through dedicated contact channels. Location details are not specified in the data, indicating a nationwide or unnamed-site Indian Army procurement context. The tender prioritizes formal compliance, documented OEM authorizations, and standardized data verification to ensure uniform product specifications across all items.

Technical Specifications & Requirements

  • Product category: Stationery and Office Supplies (Paper A4, Registers, Pens, Markers, Tapes, Clips, Envelopes, Bindings, Cutters, Calculators, Desks/Cloth items, Cleaning supplies, etc.)
  • Standards: ISO 9001 certification required for bidder or OEM; Data Sheet must align with offered products; data mismatch leads to rejection
  • Documentation: Upload PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank; OEM authorizations and performance certificates for prior similar orders
  • Scope of supply: Bid price must include all costs for the listed goods; installation/commissioning terms apply only if specified by Buyer
  • Compliance: Escalation matrix and toll-free service number required for after-sales support; dedicated service channel must be available for technical assistance

Terms, Conditions & Eligibility

  • EMD / security: Not specified in the available data; bidders must comply with standard tender security practices as per terms
  • Eligibility criteria: Three-year track record with qualifying orders: (i) one order >= 35% of estimated bid value, or (ii) two orders >= 20% each, or (iii) three orders >= 15% each; include satisfactory performance certificates
  • Documentation: Upload PAN, GST, cancelled cheque, EFT mandate; data sheets and OEM authorizations
  • Service & support: Escalation matrix with telephone numbers; dedicated toll-free line required
  • Compliance & termination: Termination rights if delivery not achieved within stipulated delivery period or material misalignment with contract terms

Key Specifications

    • Product scope: General office stationery and supplies including Paper A4, Registers (various page counts), assorted pens and markers, tapes (1/2, 1, 2 inch), and related items as listed in the catalog
    • Standards: ISO 9001 certification required; Data Sheet alignment with offered goods; any mismatch may lead to bid rejection
    • Experience criteria: Prior supply/installation experience for similar category products in last 3 financial years with schemes: (i) single order ≥ 35% of estimated bid value, (ii) two orders ≥ 20% each, or (iii) three orders ≥ 15% each
    • Service terms: Escalation matrix with telephone numbers; dedicated toll-free service line for after-sales support
    • Documentation: PAN, GST, Cancelled Cheque, EFT Mandate; OEM authorizations; performance certificates

Terms & Conditions

  • EMD or security details not provided in the excerpt; bidders must adhere to standard tender security practices

  • ISO 9001 certification is mandatory for bidder or OEM

  • Performance certificates from buyers for prior similar orders must be uploaded

  • Data Sheet mandatory; ensure product data matches offered parameters

  • Dedicated service support with escalation matrix and toll-free line required

Important Clauses

Payment Terms

Not specified in data; standard government tender terms apply per contract, with delivery-based payments following supply acceptance

Delivery Schedule

Delivery timeline to be as per Bid/Contract; non-compliance may justify termination per contract terms

Penalties/Liquidated Damages

Not detailed here; typical penalties for delayed delivery and non-conformity would apply per contract

Bidder Eligibility

  • Must hold ISO 9001 certification (bidder or OEM)

  • Must provide data sheets aligned to offered items

  • Must demonstrate three-year experience with buy orders meeting the thresholds (35%, 20%, or 15%) and provide performance certificates

Past Similar Tenders (Historical Results)

5 found

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Posted: 12 February 2025
Closed: 5 March 2025
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A4 Paper 75 GSM,FS Paper 75 GSM,Reynolds Pen Blue,Reynolds Pen Black,Reynolds Pen Red,Pencil,Sharpn

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Posted: 5 July 2025
Closed: 9 July 2025
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Drawing Sheet,Stapler Pin small,Correcting fluid Pen,Pencil,Eraser,Photo Paper,Fevistick,Highlighte

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Posted: 11 June 2025
Closed: 3 July 2025
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Paper Legal Size,Paper A4 Size,File Cover Printed Yellow,File Cover Printed Green,White file cover

Indian Army

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Posted: 26 January 2025
Closed: 17 February 2025
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Paper Flag,Paper Flag Plastic,Blue Pen,Black Pen,Red Pen,Ink pen,Impact Pen Blue,Impact Pen Black,I

Indian Army

LUCKNOW, UTTAR PRADESH

Posted: 13 June 2025
Closed: 4 July 2025
GEM

Bill of Quantities (BOQ) 109 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Paper A4 Paper A4 522 ream age1-ws 30
2 Paper FS Paper FS 269 ream age1-ws 30
3 Stapler Pin Large Stapler Pin Large 132 pkt age1-ws 30
4 Stapler Pin Small Stapler Pin Small 139 pkt age1-ws 30
5 Stapler Large Stapler Large 39 nos age1-ws 30
6 Stapler Small Stapler Small 38 nos age1-ws 30
7 File Cover with Logo File Cover with Logo 1,109 nos age1-ws 30
8 White File with Logo White File with Logo 359 nos age1-ws 30
9 File Cover Brown File Cover Brown 788 nos age1-ws 30
10 Register Large 480 Pages Register Large 480 Pages 88 nos age1-ws 30
11 Register Medium 384 Pages Register Medium 384 Pages 124 nos age1-ws 30
12 Register Small 192 Pages Register Small 192 Pages 117 nos age1-ws 30
13 Incoming Register Incoming Register 2 nos age1-ws 30
14 Outgoing Register Outgoing Register 2 nos age1-ws 30
15 Pilot Pen V7 Blue Pilot Pen V7 Blue 223 nos age1-ws 30
16 Pilot Pen V5 Black Pilot Pen V5 Black 113 nos age1-ws 30
17 Pilot Pen V7 Red Pilot Pen V7 Red 40 nos age1-ws 30
18 Pilot Pen V7 Green Pilot Pen V7 Green 20 nos age1-ws 30
19 Pilot Pen V5 Red Pilot Pen V5 Red 46 nos age1-ws 30
20 Pilot Pen V5 Blue Pilot Pen V5 Blue 230 nos age1-ws 30
21 Reynolds Pen Black Reynolds Pen Black 17 pkt age1-ws 30
22 Reynolds Pen Blue Reynolds Pen Blue 80 pkt age1-ws 30
23 Reynolds Pen Red Reynolds Pen Red 3 pkt age1-ws 30
24 Marker Pen Marker Pen 44 pkt age1-ws 30
25 Sketch Pen Multicolour Sketch Pen Multicolour 60 pkt age1-ws 30
26 Permanent Marker Pen Permanent Marker Pen 37 nos age1-ws 30
27 Transparent Tape 2 Inch Transparent Tape 2 Inch 82 nos age1-ws 30
28 Transparent Tape 1 Inch Transparent Tape 1 Inch 63 nos age1-ws 30
29 Transparent Tape Half Inch Transparent Tape Half Inch 37 nos age1-ws 30
30 Tag Large Tag Large 80 bdl age1-ws 30
31 Tag Small Tag Small 42 bdl age1-ws 30
32 Paper Pin T Type Paper Pin T Type 57 pkt age1-ws 30
33 Eraser Eraser 16 pkt age1-ws 30
34 Glue or Fevi Stick Glue or Fevi Stick 127 nos age1-ws 30
35 Correcting Fluid Correcting Fluid 87 nos age1-ws 30
36 Dusting Cloth White Dusting Cloth White 288 nos age1-ws 30
37 Dusting Cloth Yellow Dusting Cloth Yellow 80 nos age1-ws 30
38 Flag Sticker Flag Sticker 123 pkt age1-ws 30
39 Pencil Pencil 99 pkt age1-ws 30
40 Steel Scale 12 Inch Steel Scale 12 Inch 41 nos age1-ws 30
41 Binding Clip Large Binding Clip Large 65 pkt age1-ws 30
42 Binding Clip Small Binding Clip Small 75 pkt age1-ws 30
43 U Clip U Clip 51 pkt age1-ws 30
44 Fevicol Fevicol 104 btl age1-ws 30
45 Sharpener Sharpener 6 pkt age1-ws 30
46 Poker Poker 42 nos age1-ws 30
47 Paper Cutter Paper Cutter 54 nos age1-ws 30
48 Calculator Calculator 19 nos age1-ws 30
49 Paper Weight Paper Weight 33 nos age1-ws 30
50 Towel Large Towel Large 30 nos age1-ws 30
51 Table Cloth Blazer Table Cloth Blazer 7 nos age1-ws 30
52 Ink Pad Big Ink Pad Big 45 nos age1-ws 30
53 Pad Ink Pad Ink 18 nos age1-ws 30
54 Lizol 1 Litre Bottle Lizol 1 Litre Bottle 40 nos age1-ws 30
55 Broom Stick Broom Stick 36 kgs age1-ws 30
56 Bamboo Bamboo 18 nos age1-ws 30
57 Phool Jhadoo Phool Jhadoo 44 nos age1-ws 30
58 Harpic 1 Litre Bottle Harpic 1 Litre Bottle 67 nos age1-ws 30
59 Hand Wash Hand Wash 62 btl age1-ws 30
60 Hand Sanitizer Hand Sanitizer 54 btl age1-ws 30
61 Highlighter Highlighter 36 pkt age1-ws 30
62 Pen Stand Pen Stand 11 nos age1-ws 30
63 Punching Machine Large Punching Machine Large 16 nos age1-ws 30
64 Damping Pad Damping Pad 44 nos age1-ws 30
65 Air Freshener with Set Automatic Air Freshener with Set Automatic 22 nos age1-ws 30
66 Dak Folder Dak Folder 12 nos age1-ws 30
67 Scissors Medium Scissors Medium 18 nos age1-ws 30
68 Milton Jug or Water Jug Milton Jug or Water Jug 16 nos age1-ws 30
69 Borosil Glass Borosil Glass 22 set age1-ws 30
70 Wall Clock Wall Clock 8 nos age1-ws 30
71 Colin Colin 85 nos age1-ws 30
72 Pencil Cell 1 Point 5 Battery Pencil Cell 1 Point 5 Battery 13 pkt age1-ws 30
73 Tea Set with Cup Tea Set with Cup 15 set age1-ws 30
74 Mop Large Pocha Mop Large Pocha 86 nos age1-ws 30
75 Spiral Notepad Spiral Notepad 10 nos age1-ws 30
76 Twin Jute Sutli Twin Jute Sutli 12 kgs age1-ws 30
77 Kala Hit Kala Hit 14 nos age1-ws 30
78 Room Freshener Room Freshener 64 nos age1-ws 30
79 DO Pad DO Pad 5 pkt age1-ws 30
80 Bond Paper Bond Paper 10 pkt age1-ws 30
81 Photo Paper Photo Paper 10 pkt age1-ws 30
82 Diary 2026 Officer Diary 2026 Officer 8 nos age1-ws 30
83 Diary 2026 Staff Diary 2026 Staff 60 nos age1-ws 30
84 Calendar 2026 Six Days Week Normal Calendar 2026 Six Days Week Normal 60 nos age1-ws 30
85 Calendar 2026 Six Days Week Laminated Calendar 2026 Six Days Week Laminated 8 nos age1-ws 30
86 Calendar 2026 Table Calendar 2026 Table 20 nos age1-ws 30
87 Duster Duster 2 nos age1-ws 30
88 Mouse Mouse 8 nos age1-ws 30
89 Ledger Book for CA Large Ledger Book for CA Large 15 nos age1-ws 30
90 Gate Pass Gate Pass 3 nos age1-ws 30
91 Dust Bin Dust Bin 1 nos age1-ws 30
92 Good Knight Mosquito Machine Good Knight Mosquito Machine 6 nos age1-ws 30
93 Good Knight Liquid Refill Good Knight Liquid Refill 30 nos age1-ws 30
94 Mouse Pad Mouse Pad 6 nos age1-ws 30
95 Clip Board Clip Board 5 nos age1-ws 30
96 Envelope A4 Size Envelope A4 Size 1,000 nos age1-ws 30
97 Envelope 10 x 4 Point 5 Inch Envelope 10 x 4 Point 5 Inch 6,150 nos age1-ws 30
98 Envelope Large 14 x 20 Inch Envelope Large 14 x 20 Inch 1,750 nos age1-ws 30
99 Pad Lock 100 mm 7 Lever Pad Lock 100 mm 7 Lever 12 nos age1-ws 30
100 Envelope Large 12 x 16 Inch Envelope Large 12 x 16 Inch 150 nos age1-ws 30
101 Blue Tape Half Inch Blue Tape Half Inch 20 roll age1-ws 30
102 Red Tape Half Inch Red Tape Half Inch 20 roll age1-ws 30
103 Electric Kettle Electric Kettle 1 nos age1-ws 30
104 Drawing Sheet Pink Drawing Sheet Pink 40 nos age1-ws 30
105 Drawing Sheet Blue Drawing Sheet Blue 40 nos age1-ws 30
106 File Binder Folder File Binder Folder 20 nos age1-ws 30
107 Notepad Notepad 15 nos age1-ws 30
108 Air Blower Air Blower 3 nos age1-ws 30
109 Stationery Holder Stationery Holder 5 nos age1-ws 30

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Historical Data

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by bank

5

Data Sheet of offered products

6

OEM authorization / reseller agreements

7

Satisfactory Performance Certificates for prior orders (last 3 financial years)

8

ISO 9001 certification document (bidder or OEM)

9

Bid document certificates / ATC & Corrigendum compliance certificates

10

Evidence of supply/installation/commissioning of similar category products

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for stationery tender in Indian Army 2025?

To bid, ensure ISO 9001 certification, upload Data Sheets for all offered items, provide PAN, GST, cancelled cheque, EFT mandate, and OEM authorizations. Include prior orders with performance certificates meeting the 3-year criterion and meet the 35%/20%/15% order thresholds as applicable.

What documents are required for Indian Army stationery tender submission?

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, Data Sheets, ISO 9001 certificate (bidder or OEM), OEM authorization, and Performance Certificates for similar orders in the last 3 financial years; ensure all certificates align with offered goods.

What are the technical specifications for ISO 9001 compliant bids in this tender?

Bidders must provide Data Sheets that match offered product specifications; non-matching parameters can lead to rejection. ISO 9001 certification is mandatory for bidder or OEM; data sheets must be verifiable against the product catalog.

What are the eligibility criteria for prior orders in this procurement?

Bidders must demonstrate three-year experience with orders: (i) one order ≥ 35% of estimated bid value, or (ii) two orders ≥ 20% each, or (iii) three orders ≥ 15% each; attach satisfactory performance certificates from buyers.

When is delivery expected for Indian Army stationery supply contracts 2025?

Delivery timelines will be specified in the contract; the tender requires timely delivery and may terminate the contract for failure to deliver within the stipulated period or to replace non-conforming goods.

What is required for after-sales support in this tender?

Bidders must provide an escalation matrix with telephone numbers and a dedicated toll-free service line for after-sales support, ensuring prompt technical assistance and service responsiveness.

What is the scope of supply for the goods under this procurement?

The scope is limited to the supply of goods only, covering items like Paper A4, registers, pens, tapes, and related stationery items, as listed in the catalog; installation is not included unless specified by the Buyer.

Are OEM authorizations mandatory for participation in this tender?

Yes. The bid requires OEM authorization or reseller agreement for the offered products; ensure authorization documents accompany the bid to validate supply capabilities.