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Indian Army Procurement: All-in-One PC, UPS with AVR, MFP Printer Tender 2026

Bid Publish Date

04-Jul-2026, 11:48 am

Bid End Date

14-Jul-2026, 12:00 pm

EMD

₹30,000

Location

JALPAIGURI , WEST BENGAL
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Progress

Issue04-Jul-2026, 11:48 am
AwardPending
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Quantity

13

Category

A4 and Legal Size Multifunction Printer (MFP)

Bid Type

Two Packet Bid

Key Highlights

  • • Critical brand/OEM expectations: unspecified, bidders should verify any OEM authorization requirements during bid
  • • Exact technical standards: ISO/IEC 24734 printing speeds, UPS inverter efficiency metrics, and OS preloading with certification
  • • Special clauses: quantity variation up to 25% during contract, delivery period adjustments with defined calculation formula
  • • Important eligibility: EMD ₹30,000; on-site warranty; experience in IT hardware, UPS, and MFP provisioning
  • • Warranty/AMC: on-site warranty plus potential extended warranty; plan for service and parts availability
  • • Penalties: not explicitly stated; verify LD provisions during bid submission
  • • Delivery/installation: supply, installation, testing, and commissioning included

Categories 5

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE UPS ATM MICRO CONTROLLER

Tender Overview

The Indian Army under the Department Of Military Affairs seeks procurement of All in One PC (V2), Line Interactive UPS with AVR (V2), and A4/Legal Size Multifunction Printer (MFP) (Q2). The tender imposes an EMD of ₹30,000 and includes supply, installation, testing and commissioning. Although exact start/end dates are not disclosed, the scope covers on-site delivery with warranty terms and potential volume adjustments per the option clause. The unique combination of devices targets integrated computing, power protection, and multi-function printing for military stores, with a focus on standardization across three product categories. A key differentiator is the composite requirement across IT hardware, power protection, and MFP capabilities in a single bid, with forward-looking warranty and possible AMC considerations.

Technical Specifications & Requirements

  • Product categories covered: All in One PC (V2), Line Interactive UPS with AVR (V2), and A4/Legal Size MFP (Q2).
  • Core expectations include: processor/model details, RAM (GB), storage capacity (GB), display size (inches), keyboard/mouse connectivity, and MS/OS preloads with certification.
  • UPS specifics: UPS rating (in KVA), inverter technology, inverter efficiency (%), and minimum guaranteed battery backup time.
  • Printing section requires: ISO/IEC 24734 print speeds (A4, mono/colour), duplex printing, multi-page feeder, and paper tray counts.
  • Certifications and warranty terms include on-site warranty (years) and any extended warranty beyond standard.

Terms, Conditions & Eligibility

  • EMD: ₹30,000 (required as bid security).
  • Scope of supply: Supply, Installation, Testing and Commissioning.
  • Delivery/installation terms: On-site support with options for quantity adjustments up to 25% during contract.
  • Payment terms: Not explicitly stated; bidders should assume standard government terms and confirm during submission.
  • Warranty/AMC: On-site warranty and potential extended warranty terms; ensure compatibility with military specifications.
  • Documents: GST, PAN, experience certificates, financials, OEM authorizations, and technical compliance documents required for submission.
  • Delivery timeline: Calculated extensions to delivery periods apply if option clause is exercised, with a minimum of 30 days.
  • Compliance: Adhere to general and buyer-added terms for scope of supply and delivery.

Key Specifications

  • All in One PC (V2) - processor details, RAM, storage, display size, OS preloaded with certification

  • Line Interactive UPS with AVR (V2) - UPS rating, inverter technology, inverter efficiency, backup time

  • A4 and Legal Size MFP (Q2) - printing speeds per ISO/IEC 24734, duplexing, paper trays, feeder

  • On-site warranty period and potential extended warranty terms

  • Delivery quantities adjustable up to 25% per option clause

Terms & Conditions

  • EMD of ₹30,000; bid security required for participation

  • Scope includes Supply, Installation, Testing and Commissioning

  • Delivery quantity may vary by up to 25% during contract

Important Clauses

Payment Terms

Payment terms not explicitly stated; bidders should confirm government-standard terms during submission

Delivery Schedule

Delivery duration may extend if option clause exercised; minimum extension base 30 days

Penalties/Liquidated Damages

LD terms not specified in provided data; confirm at bid submission

Bidder Eligibility

  • Demonstrated experience in supplying IT hardware, UPS, and MFP systems to government/military clients

  • Financial capacity to absorb ₹30,000 EMD and project costs

  • OEM authorization for key components and compliance with required certifications

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

All in One PC (V2) (Q2) , Line Interactive UPS with AVR (V2) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)

Advisory Bank

State Bank of India

ePBG Percentage

3%

ePBG Duration (Months)

36

Delivery Details

Max Delivery Days

30

Delivery Locations

1

Delivery Cities

JALPAIGURI

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-JALPAIGURIJALPAIGURI--730-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 6

GeM-Bidding-9454287.pdf

Main Document

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
Description Description of store All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description Processor Number Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core Ultra 9 285 Or higher
Input Devices Mouse Connectivity Wired, Wireless Or higher
Input Devices Keyboard Connectivity Wired, Wireless Or higher
Operating System Operating System (Factory Preloaded with Certification) Windows 11 Professional
Memory Type of RAM DDR5 Or higher
Memory RAM Size (GB) 16
Storage Type of Storage Installed with the System NVMe SSD
Storage Storage Capacity (in GB) 512
Display Display Size - Diagonal (in Inches) 58.1 - 63 (22.87" - 24.8")
Ports Number of Ports 1-HDMI, 1-DP, 1-USB TYPE C, Universal Audio Jack, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 1-USB 3.1 Gen 1 TYPE C
Generic Stand Height Adjustable

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates from similar procurement projects

4

Financial statements (audited, as required)

5

EMD submission document (₹30,000) in specified format

6

Technical bid documents showing compliance with specifications

7

OEM authorization letters for key components

8

Any certifications related to UPS, IT hardware, and MFP compliance

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for the Indian Army IT hardware tender in 2026

Bidders must submit GST, PAN, experience certificates, financial statements, and ₹30,000 EMD along with technical compliance documents. Ensure OEM authorizations for All in One PC, UPS, and MFP; provide on-site warranty and installation plan. Confirm bid submission in the portal per the organization’s procurement rules.

What documents are required for army IT equipment bid 2026

Required documents include GST certificate, PAN, experience certificates for similar deployments, financial statements, EMD proof, OEM authorizations, and technical bid with device specifications and warranty terms. Ensure the documents reflect on-site installation capabilities and after-sales support readiness.

What are the technical specifications for UPS AVR and MFP in this tender

Key specs include UPS rating in KVA, inverter technology type, inverter efficiency percentage, and guaranteed battery backup time. For MFPs, ISO/IEC 24734 print speeds (A4), duplex capability, feeder type, main trays, and paper handling features must be specified by bidder.

When is the delivery window for quantity adjustments in this bid

The option clause allows +/- up to 25% quantity changes at contract placement and during currency. Delivery period extensions are calculated as (Additional quantity / Original quantity) × Original delivery period, with a minimum of 30 days and subject to original delivery constraints.

What are the warranty requirements for army IT equipment tender

Bidders must provide on-site warranty with a potential extended warranty option beyond the standard period. Ensure service support coverage, replacement/repair SLAs, and access to spare parts per military procurement expectations.

How to demonstrate OEM authorization for this government bid

Provide OEM authorization letters for All in One PCs, UPS units, and MFP devices, plus any mandatory compliance certificates. The authorization must enable direct supply, installation, and after-sales service to government customers.

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