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GEM

Indian Army 2 Stroke Engine Oil and Display Steel Letter Tender Sonitpur Assam 2025

Bid Publish Date

29-Dec-2025, 8:38 pm

Bid End Date

14-Jan-2026, 10:00 am

Location

SONITPUR , ASSAM

Latest Corrigendum Available

Progress

Issue29-Dec-2025, 8:38 pm
Corrigendum09-Jan-2026
AwardPending
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Quantity

65

Category

2 Stroke Engine Oil (2T Oil) for Brush Cutter

Bid Type

Two Packet Bid

Categories 18

ENGINE OIL AIR CYLINDERS BRUSH CUTTER WEED CUTTER GRASS CUTTER ENGINE MOBIL OIL DISPLAY BOARD GARDEN TOOLS LUBRICATING OILS MACHINE OIL LUBRICANT CUTTER VIBRATORY SCREEN LUBE OIL CONING OIL LUBRICANT PRODUCT MACHINE

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for multiple small-item procurements in Sonitpur, Assam 784001, including 2 Stroke Engine Oil (2T Oil) for Brush Cutter, Trimmer Head components for Brush Cutter Machine, and Steel Letter 1 ft for Display Board. The scope covers Supply, Installation, Testing and Commissioning of listed goods, with an emphasis on meeting buyer-approved advance samples and on-site delivery coordination. The contract allows for quantity adjustments up to 25% during both initial and extended delivery periods, and delivery timelines are linked to order dates with potential adjustments. A distinctive feature is the required advance sample approval process within 7 days of contract award, governing bulk manufacturing. The tender emphasizes supplier readiness for on-time, compliant delivery in a defense context, with sample conformity as a gate to bulk supply. Unique elements include a formal sample approval mechanism and a staged delivery framework aligned to buyer approvals.

Technical Specifications & Requirements

  • Product scope includes 2 Stroke Engine Oil (2T Oil) for brush cutter applications and Steel Letter 1 ft for display boards.
  • BOQ shows zero listed items; supplier must rely on the described categories and ensure compatibility with brush cutter machinery.
  • Key clauses govern advance sample approval (7 days) and potential modification cycles within 7 days after approval.
  • Clause requires successful Bidder to achieve bulk supply only after approval; any deviations may trigger modifications or contract termination.
  • Service centers in each consignee state are required for carry-in warranty scenarios; on-site warranty may negate this.
  • Scope includes installation, testing and commissioning to ensure operational readiness.

Terms, Conditions & Eligibility

  • Option Clause: quantity may increase/decrease by up to 25%; extended delivery time follows a defined calculation with a minimum of 30 days.
  • Sample Clause: advance sample approval required within 7 days; unapproved samples may reset delivery timelines or terminate contract.
  • Scope of Supply: bid price must include supply, installation, testing and commissioning.
  • Service Centre Requirement: functional service centers in the state of each consignee location for carry-in warranty.
  • EMD, GST/PAN and other standard documents are implied but not explicitly quantified in the data.

Key Specifications

  • Product: 2 Stroke Engine Oil (2T Oil) for Brush Cutter

  • Product: Trimmer Head components for Brush Cutter Machine

  • Product: Steel Letter 1 ft for Display Board

  • Standards: Not specified in data

  • Quantities: Not listed; scope includes 25% quantity adjustment

  • Delivery: From contract award date; includes installation and commissioning

  • Warranty/Service: Service centers required in consignee state for carry-in warranty

Terms & Conditions

  • Option Clause permits ±25% quantity variation at contract placement and during currency

  • Advance sample approval required within 7 days of award before bulk manufacturing

  • Supply Scope includes installation, testing and commissioning (ITC) of goods

  • Functional service centers in the state of each consignee location are mandatory for carry-in warranty

Important Clauses

Delivery Schedule

Delivery time linked to last date of original delivery order; extended period calculated as (Increased quantity ÷ Original quantity) × Original delivery period with a 30-day minimum

Payment Terms

Payment details are not explicitly stated in the data; scope includes ITC; likely standard procurement terms apply

Penalties/Liquidated Damages

No explicit LD details provided; contract may include penalties per standard govt terms upon non-compliance

Bidder Eligibility

  • Experience in supplying and servicing brush cutter components or compatible engine oils

  • Ability to demonstrate service center presence in Assam

  • Compliance with advance sample approval timelines and bulk supply readiness

Past Similar Tenders (Historical Results)

5 found

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Posted: 17 October 2025
Closed: 31 October 2025
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Posted: 4 June 2025
Closed: 25 June 2025
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Posted: 29 January 2025
Closed: 19 February 2025
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Posted: 30 June 2025
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Posted: 23 April 2025
Closed: 15 May 2025
GEM

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Historical Data

Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates for similar procurement

4

Financial Statements / Turnover evidence

5

Bid Security / EMD documentation (amount not disclosed in tender data)

6

Technical Compliance Certificates (if applicable to 2T Oil and display steel letters)

7

OEM Authorization (where applicable for brush cutter components)

8

Declaration of delivery capability and service center availability in Assam

9

Sample approval documentation and timelines compliance plan

Corrigendum Updates

1 Update
#1

Update

09-Jan-2026

Extended Deadline

14-Jan-2026, 10:00 am

Opening Date

14-Jan-2026, 10:30 am

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for 2T oil and brush cutter components tender in Sonitpur Assam

Bidders should submit GST, PAN, experience certificates, and financials; provide OEM authorizations if required; ensure advance sample is approved within 7 days; demonstrate service center availability in Assam; required scope includes supply, installation, testing and commissioning per buyer specifications.

What documents are required for Indian Army brush cutter tender in Assam

Submit GST certificate, PAN, company financial statements, experience certificates for relevant supply, EMD documentation, technical bid, OEM authorizations, and service center proof for Assam; ensure the samples are ready for 7-day approval and comply with ITC obligations.

What are the delivery terms for quantity variations in this tender

Quantity may vary by up to 25% at contract placement and during currency; extended delivery period calculated by the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; ensure plan accommodates potential additions.

What is required for advance sample approval in this procurement

Within 7 days of award, submit one advance sample for approval; buyer will approve or provide modification list within 7 days; bulk supply follows only after approval; delays in approval may shift delivery timelines without LD penalties.

Are there service center requirements for carry-in warranty in Assam

Yes; bidder must have functional service centers in the state of each consignee location for carry-in warranty; if on-site warranty applies, this may not be required; confirm coverage once contract terms are clarified.

What items are covered under this Indian Army tender in Assam

Items include 2 Stroke Engine Oil (2T Oil) for brush cutters, Trimmer Head components for Brush Cutter Machines, and Steel Letter 1 ft for display boards; scope includes supply, installation, testing and commissioning per terms.

What are the essential eligibility criteria for this defense procurement

Eligibility hinges on demonstrated experience in similar supply, ability to fulfill ITC requirements, existence of GST and PAN, financial stability, and capability to meet advance sample timelines and service-center commitments in Assam.

What are the delivery and sample approval timelines for bidders

Delivery hinges on original order date; upon award, submit advance sample within 7 days; buyer approvals or modification lists issued within 7 days; if approved, bulk supply proceeds; delays due to buyer approvals may extend timelines without LD penalties.