TenderDekho Logo
GEM

Kendriya Vidyalaya Sangathan Security Manpower Outsourcing Tender 2025 Gaya Bihar Value Not Specified

Bid Publish Date

25-Dec-2025, 1:18 pm

Bid End Date

14-Jan-2026, 1:00 pm

Location

GAYA , BIHAR

Progress

Issue25-Dec-2025, 1:18 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

11

Bid Type

Two Packet Bid

Key Highlights

  • • Contract quantity/duration may be adjusted up to 25% at bid issue and post-issuance
  • • Salaries for deployed staff to be paid by the service provider first with statutory documentation
  • • Office of service provider must be located in the state of consignee
  • • Dedicated toll-free service support and escalation matrix required
  • • DD-based EMD option payable to KV NO 2 GAYA VVN, with hardcopy submission within 5 days
  • • Past experience proofs acceptable include contracts with invoices and client execution certificates

Categories 3

SERVICES RECRUITMENT SERVICES SECURITY GUARD

Tender Overview

Kendriya Vidyalaya Sangathan invites bids for Security Manpower Outsourcing Services (unarmed guards) for office/institutional environments under the Department Of School Education And Literacy. The procurement includes contractor responsibility for staffing and payroll, with groundwork on the 25% quantity/duration adjustment clause. The DD-based EMD option is specified, with submission alongside bid documents. The tender emphasizes on-site presence, service support infrastructure, and documentation for past project experience. While exact itemized quantities and total estimated value are not disclosed, the contract scope encompasses outsourced security manpower delivery, wage handling, and compliance with statutory requirements through the service provider.

Technical Specifications & Requirements

  • Category: Manpower Outsourcing Services – Security Guard, Unarmed; Minimum wage categorizations include unskilled, semi-skilled, and diploma-adjacent admin roles.
  • Eligibility & Compliance: Service provider must have an office in the consignee state and provide a dedicated toll-free service line plus an escalation matrix.
  • Payment & Payroll: Service provider to pay salaries to deployed staff first, then claim reimbursement from the buyer with statutory PF/ESIC documentation and bank statements.
  • Past Experience Evidence: Acceptable proofs include contract copies with invoices, client execution certificates, or third-party release notes; submission must demonstrate relevant security manpower experience.
  • EMD & PBG: EMD via account payee DD payable to KV NO 2 GAYA VVN; hardcopy submission within 5 days of bid end/opening.
  • ATC & Documentation: Ensure upload of all certificates sought in the Bid document, ATC, and corrigenda; references to a separate ATC document exist.

Terms, Conditions & Eligibility

  • Quantity/Durations: Buyer may adjust contract quantity or duration up to 25% at contract issue and subsequently.
  • Salary Payments: Provider must initially pay wages on-site and then claim reimbursement from the buyer with proper statutory documents.
  • Office/Support: Must have an aid office in the state of the consignee and provide a dedicated toll-free service line with escalation matrix.
  • Documentation: Submission of all required bid documents and certificates is mandatory; non-submission risks rejection.
  • EMD Submission: DD payable at GAYA; hard copy delivery within 5 days of bid end/opening.
  • Past Experience Proof: Flexible documentary proofs accepted as listed to meet experience criteria.

Key Specifications

  • Security manpower outsourcing services for unarmed guards

  • Minimum wage classifications: unskilled, semi-skilled; diploma-adjacent admin roles

  • Dedicated service support line and escalation matrix required

  • On-site salary payments and statutory document submission

  • Past project experience evidence accepted as contract copies, invoices, or client certificates

  • EMD via Demand Draft payable in GAYA; hardcopy to be delivered within 5 days

Terms & Conditions

  • 25% quantity/duration flexibility at contract issue

  • Salaries paid by provider upfront; reimbursement with statutory docs

  • Office of service provider must be in consignee state; toll-free support required

Important Clauses

Payment Terms

Salaries paid by the service provider first; reimbursement from buyer with PF/ESIC documentation and bank statements

Delivery Schedule

Not explicitly defined; contract quantity/duration adjustments limited to 25%

Penalties/Liquidated Damages

No explicit LD figures provided; implied performance obligations through ATC terms

Bidder Eligibility

  • Must have a service office in the consignee state

  • Must provide dedicated toll-free support and escalation matrix

  • Proven past experience in security manpower outsourcing (contracts with invoices or client certificates)

Past Similar Tenders (Historical Results)

5 found

Security Manpower Service (Version 2.0) - Office/Commercial/Institutions/ Residential; Unarmed Secu

Kendriya Vidyalaya Sangathan

SAMASTIPUR, BIHAR

Posted: 22 September 2025
Closed: 3 October 2025
GEM

Security Manpower Service (Version 2.0) - Office/Commercial/Institutions/ Residential; Unarmed Secu

Kendriya Vidyalaya Sangathan

GUMLA, JHARKHAND

Posted: 9 September 2025
Closed: 19 September 2025
GEM

Security Manpower Service (Version 2.0) - Office/Commercial/Institutions/ Residential; Unarmed Secu

Kendriya Vidyalaya Sangathan

DEHRADUN, UTTARAKHAND

Posted: 30 December 2024
Closed: 9 January 2025
GEM

Security Manpower Service (Version 2.0) - Office/Commercial/Institutions/ Residential; Unarmed Secu

Kendriya Vidyalaya Sangathan

RAMGARH, JHARKHAND

Posted: 28 December 2024
Closed: 13 January 2025
GEM

Security Manpower Service (Version 2.0) - Office/Commercial/Institutions/ Residential; Unarmed Secu

Kendriya Vidyalaya Sangathan

BALANGIR, ODISHA

Posted: 12 February 2025
Closed: 22 February 2025
GEM

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Past experience documents (contract copies, invoices, execution certificates, third-party notes)

4

Financial statements (as applicable)

5

Technical bid documents and certificate uploads

6

OEM authorizations (if applicable)

7

DD for EMD payable at GAYA with proof of submission

8

Proof of service office in consignee state and toll-free support details

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for Kendriya Vidyalaya security manpower tender in Gaya?

Bidders must submit GST, PAN, past experience proofs, financials, and technical certificates, along with the EMD via DD payable at GAYA. Ensure upload of all required ATC certificates and provide a dedicated toll-free support line and escalation matrix. The 25% quantity/duration adjustment clause may affect scope.

What documents are required for KV security outsourcing in Bihar?

Required documents include GST registration, PAN, past experience contracts or execution certificates, invoices, client reference letters, financial statements, technical bid, OEM authorizations if applicable, and EMD DD proof with hard copy delivery within 5 days.

What are the payment terms for security manpower services?

The service provider must pay salaries to deployed staff first and then claim reimbursement from the buyer with PF/ESIC filings and bank statements. Ensure timely wage payments and maintain statutory documentation for payroll cycles.

What is the EMD submission method for this tender?

EMD can be submitted via Account Payee Demand Draft in favor of KV NO 2 GAYA VVN payable at GAYA; scanned copy proof must accompany bid and hardcopy delivered within 5 days of bid end/opening.

What constitutes past project experience evidence for eligibility?

Acceptable proofs include contract copies with invoices, execution certificates by clients, or third-party release notes; one or more items should demonstrate security manpower execution for similar scopes.

What is the 25% adjustment clause in this tender?

The buyer may increase or decrease contract quantity or duration by up to 25% at contract issue, and post-issuance adjustments are capped at 25%; bidders must accept revised scope accordingly.

Are there dedicated service support requirements for bidders?

Yes, bidders must provide a dedicated toll-free service line and an escalation matrix with contact numbers to ensure prompt service support and issue resolution for deployed personnel.

Where is the consignee location for this security services tender?

The tender requires a service office in the state of the consignee; in this case, documents reference GAYA, indicating the need for Bihar-based local presence to support deployment and compliance.