Contract Bidding Open For Vertical Autoclave in RANCHI, JHARKHAND

Q1: How to participate in the Vertical Autoclave tender issued by Coal India Limited in 2025?
To participate, bidders must register on the GeM portal, fulfill all technical and legal eligibility criteria, and upload relevant certification documents such as OEM authorization, product compliance, and business licenses. The bid submission involves providing detailed technical specifications that match the tender requirements, including specifications for piping material, chamber capacity, and control systems. It’s important to review all Additional Terms and Conditions (ATC) issued by Coal India Limited to ensure compliance.
Bidders should also prepare their technical and financial documents in accordance with tender guidelines. For professional GeM registration assistance, visit TenderAI GeM Registration Services. After submission, bids will be evaluated based on total value, technical compliance, and eligibility, with a possible reverse auction process for final pricing.

Q2: What are the eligibility criteria for suppliers bidding on the Coal India autoclave tender?
Suppliers must be OEM or authorized manufacturers of sterilization autoclaves with validated credentials, licenses, and certifications compliant with Indian health regulations. Resellers or traders without OEM authorization are not eligible for purchase preference and should not bid under the MSE benefits unless they meet specific criteria.
Additionally, bidders should possess valid Udyam registration (for MSE benefits) and relevant ISO or Indian medical device certifications, including registration under Drugs and Cosmetics Act, 1940 and Medical Device Rules, 2017. Evidence of the source of supply and proper after-sales support infrastructure is also mandatory.
To streamline your registration process, consider TenderAI GeM Registration Services.

Q3: What technical specifications are required for the vertical autoclave in this tender?
The autoclave must adhere to GeM category specifications, including:

• Material: SS 304 / SS 316 / SS 316 L piping material
• Chamber Capacity: 101–110 Litres
• Wall Type: Double walled construction
• Chamber Material: Double walled SS 304 / SS 316 / SS 316 L
• Door: Radial locking, manual operation
• Sealing: Elastomeric rubber gasket capable of withstanding temperatures up to 140°C and 30 PSI pressure
• Controller: Microprocessor PID type
• Alarm: Auto shut-off mechanisms for dryness
• Working Temperature: 121°C–135°C; Working Pressure: 15–32 PSI
• Heater: Minimum 9 KW capacity
• Warranty Options: 2, 3, 4, 5 years or more
  All suppliers must comply with these specifications and additional parameters listed in the bid documents.

Q4: How does the bid evaluation process work for this autoclave tender?
Evaluation is primarily based on total bid value, considering price competitiveness and compliance with technical specifications. The process includes a reverse auction among technically qualified bidders, excluding the highest bidder, to determine the final price.
In case only 2–3 bidders qualify technically, all may participate in the auction. If the bid is split or other conditions apply, the process adapts accordingly.
The buyer may also prioritize MSEs or small enterprises if they meet the minimum qualifying criteria. All evaluations are conducted transparently, and the final award depends on technical compliance and competitive pricing, with no fixed contract amount prescribed.
For expert guidance during the bid process, visit TenderAI Bid Support.

Q5: What documents are mandatory for bid submission in this tender?
Bidder must upload the following documents:

• OEM/Manufacturer Certification and Authorization Letter
• Product Test Reports and Certification relevant to Indian standards
• Business registration and GST registration proof
• Udyam Registration certificate (for MSE benefit claims)
• Indian medical device registration/license under Drugs & Cosmetics Act & Medical Device Rules
• Declaration of source of supply and supply chain details
• Any additional licenses or certifications relevant to the sterilization equipment as specified
  Non-compliance or missing critical documents may lead to disqualification. Bidders should verify all documents before submission.

Q6: Are there any benefits for Micro and Small Enterprises in this autoclave tender?
Yes, MSEs with valid Udyam registration are eligible for purchase preferences, including price advantages for bids within 15% of the lowest bid (L1). Additional advantages include the opportunity to supply up to 25% of the total quantity under the bid if they meet the eligibility criteria and offer comparable prices.
MSEs must ensure their profiles are validated online and demonstrate compliance with all legal and technical requirements. For detailed guidance, visit TenderAI company insights.

Q7: What are the logistics and delivery requirements for this autoclave procurement?
The autoclave must be delivered to: Central Coalfields Limited, Ranchi, Jharkhand, within the stipulated timeline, set by the bid schedule.
Suppliers are responsible for packaging that withstands transit, including rough handling and transshipment. Complete documentation, including installation instructions and warranty cards, must accompany the shipment.
Timely service support and spare parts availability are critical for after-sales maintenance. Local service centers should be established to ensure prompt support. Consult TenderAI Logistic Support for assistance.

Q8: What compliance and regulatory standards must suppliers adhere to?
Suppliers must comply with all applicable Indian regulations, including the Drugs and Cosmetics Act, 1940, Medical Device Rules, 2017, and other health and safety standards. Verification of OEM credentials, license validity, and source of procurement is mandatory.
The products should meet specified technical standards; any deviation can result in rejection. After-sales service centers must be operational within India. Suppliers should also adhere to price controls per DPCO/NPPA guidelines, ensuring offered prices do not exceed prescribed caps.

Q9: How can I get assistance with bid preparation and registration?
For expert support with GeM registration, bid documentation, and compliance checks, visit TenderAI GeM Registration Services. Our team offers tailored guidance to ensure your bid meets all criteria and enhances your chance for contract award.

Q10: What is the importance of technical specification compliance in this bid?
Technical compliance ensures that the autoclave meets all safety, quality, and operational standards outlined in the bid documents. Suppliers must provide complete technical details, certifications, and evidence of compliance with parameters like chamber capacity, materials, control systems, and safety features. Failure to meet specifications can lead to disqualification or rejection during evaluation.
Careful review of the bid specifications can significantly improve your chances of winning the contract.

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