Indian Coast Guard Hydraulics & Oil Tender Damān Daman & Diu 2026 - Pump Gear Box Oil, HYX-330, Transmission Oil
Bid Publish Date
17-Oct-2026, 4:07 pm
Bid End Date
27-Oct-2026, 5:00 pm
Location
Progress
Key Highlights
- • Brand requirements: QUALITY CONTROL emphasis, Volvo or equivalent brands mentioned in ATC
- • Technical certifications: shelf-life certification required for all products
- • Special clauses: 25% quantity variation during and after contract, minimum 30 days delivery interval
- • Eligibility: seller must be within 40 km of DAMAN for timely delivery
- • Warranty/AMCs: not specified; emphasis on sealed, non-substandard goods with 24-hour remediation
- • Penalties: replacement within 24 hours for downgraded/substandard items
- • Delivery: sealed containers; preferential packaging in 20 L or 5 L packs
- • Other: supply-only scope; no installation or services included
Tender Overview
The Indian Coast Guard (Department of Defence) seeks a supply-only contract for pump gear box oil, priming pump oil, HYX-330 hydraulic oil, and transmission oil in the DAMAN, Daman & Diu region (postal code 396210). No BOQ items are listed, and the estimated value is not disclosed. The scope emphasizes delivered goods meeting internal standards, with a delivery-ready supply chain and sealed packaging. A key differentiator is the requirement for suppliers to be located within 40 km of DAMAN for timely completion. The clause allows a 25% quantum variation and extended delivery based on order quantity and contract duration. Suppliers must align with the “Only supply of Goods” scope and ensure item integrity for critical defense applications.
Technical Specifications & Requirements
Although explicit technical specs are not published, bidders should prepare for product names in the scope: pump gear box oil, priming pump oil, HYX-330 hydraulic oil, and transmission oil. Emphasis on quality control implies sealed containers and avoidance of downgraded products. bidders should ensure brand compatibility (Volvo or equivalent) and readiness to comply with any undisclosed performance/compatibility checks. Packaging should favor 20 L packs or 5 L containers, and suppliers must provide a shelf-life certificate for all items. The tender invites only supply of goods, not services, with acceptance contingent on bid specification adherence.
Terms & Eligibility
Key terms include the right to adjust order quantity by up to 25% during and after the contract, with delivery periods calculated from the original/or extended dates and a minimum 30-day increment. The bid must be strictly for goods, with items accepted as per bid specification. The seller must be within 40 km of DAMAN and upload all documents in GEM, including shelf-life certificates. Prioritization is given to products from recognized brands and to suppliers who comply with the sealed-container requirement and immediate replacement of substandard items within 24 hours.
Key Specifications
-
Product categories: pump gear box oil, priming pump oil, HYX-330 hydraulic oil, transmission oil
-
Packaging: preferred 20 L packs or 5 L packs/containers
-
Shelf-life documentation: required for all supplied products
-
Brand/quality expectation: compatibility with Volvo or equivalent heavy-vehicle applications
-
Delivery scope: Only supply of Goods (no services)
Terms & Conditions
-
Option clause permits up to 25% quantity variation during/after contract
-
Delivery period calculations start from original/extended delivery date
-
Items must be sealed; no opened products accepted
-
Supplier within 40 km of DAMAN; documents uploaded in GEM
Important Clauses
Payment Terms
Payment terms are not explicitly stated; procurement is for supply-only with bid price including all costs per ATC
Delivery Schedule
Delivery period begins after order date; extended timelines may apply for option quantities, with a minimum 30-day increment rule
Penalties/Liquidated Damages
Downgraded or substandard products must be replaced within 24 hours; strict seal integrity and shelf-life compliance required
Bidder Eligibility
-
Supplier must operate within 40 km of DAMAN, Gujarat (TERRITORY)
-
Experience in supplying lubricants/oils to defense/government bodies
-
Capability to provide shelf-life certificates and OEM authorizations (if applicable)
Tender Data
Bid Details
Quantity
420
Category
Priming pump oil
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
Past Performance
30 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
pump gear box oil , Priming pump oil , hydraulic oil (HYX- 330) , Transmission oil
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Daman
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Daman | Daman | - | - | 10 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 6
GeM-Bidding-10052653.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
17
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
PAN card
Experience certificates for similar oil supply contracts
Financial statements or balance sheet (as available)
EMD/Security deposit documentation
Technical bid submission documents
OEM authorization or dealership certificates (if applicable)
Frequently Asked Questions
Key insights about DAMAN & DIU tender market
How to bid for the oil procurement tender in Damān 2026?
To bid, ensure you meet eligibility, upload GST, PAN, experience certificates, and OEM authorizations in GEM, provide shelf-life certificates, and confirm delivery within 40 km of DAMAN. The bid covers pump gear box oil, priming pump oil, HYX-330 hydraulic oil, and transmission oil with sealed packaging.
What documents are required for the Damān oil tender submission?
Submit GST certificate, PAN card, experience certificates for similar oil contracts, financial statements, EMD/Security deposit, technical bid documents, and OEM authorization if applicable. Ensure all documents are uploaded in GEM per ATC requirements.
What is the scope of supply for this oil tender in Damān?
The scope is Only supply of Goods for four oil categories: pump gear box oil, priming pump oil, HYX-330 hydraulic oil, and transmission oil. No installation or services are included; products must be sealed and delivered in approved packaging.
What are the packaging requirements for submitted oils?
Preferred packaging is 20 L packs or 5 L packs/containers. All items must arrive in sealed containers, without opened products, and include a shelf-life certificate for each batch.
What is the delivery time framework for this oil procurement?
Delivery is governed by the option clause allowing up to 25% quantity variation with delivery periods starting from the original or extended date. If extended, additional time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
Are there brand requirements for the supplied oils in Damān?
Yes, the ATC indicates quality controls and mentions Volvo or equivalent brands; suppliers should ensure compatibility with defense equipment and provide shelf-life documentation and verification from recognized brands.
What happens if an oil item is downgraded or substandard?
Downgraded products will not be accepted; the seller must replace them within 24 hours of item return. All items must comply with the bid specification and remain sealed during transit.
Where should suppliers upload bid documents for this tender?
All documents must be uploaded in the GEM portal per Buyer Added Terms and Conditions, including shelf-life certificates and OEM authorizations, to participate in the Damān defense oil procurement.