POWER CONTACTOR,ROTO SHAFT FITTED WITH ROTOR,BALANCE VALVE,GRAPHITE PACKING ABS,VOLCANIZED TAPE RUB
Eastern Coalfields Limited
BARDHAMAN, WEST BENGAL
Posted:
16 October 2025
Closed:
6 November 2025
GEM
GEM
Eastern Coalfields Limited Boiler & Electrical Spare Parts Tender Bardhaman West Bengal 713101 ISI/BIS Compliance 2025
Bid Publish Date
26-Dec-2025, 1:41 pm
Bid End Date
16-Jan-2026, 9:00 am
EMD
₹6,357
Value
₹7,30,214
Location
Progress
Issue26-Dec-2025, 1:41 pm
AwardPending
Quantity
306
Key Highlights
- • Mandatory BIS license and type test certificates for product compliance
- • Option Clause allowing 25% quantity increase/decrease at bid quantities
- • Post-receipt inspection by Area Engineer E&M; NIL pre-dispatch inspection
- • EMD ₹6,357; RTGS/online payment to East Eastern Coalfields Limited A/C Sodepur Area
- • Delivery period adjustments calculated as (increased quantity / original quantity) × original delivery period, min 30 days
- • GSTIN, PAN, cancelled cheque, EFT mandate required for bid submission
- • Scope: supply of 25+ named electrical/mechanical spare parts (e.g., SHIM SET, BEARINGS, ISOLATORS, CONTactor, FUSE CARTRIDGE)
Categories
47
SIMPLEX PUMPS WORM PUMPS ABRASIVE POLISHERS CIRCULAR SAW CURRENT TRANSFORMER PUMP SPARE PARTS BUFFER PLATE ANGLE COCK APFC PANEL SPLIT CASING PUMP CENTRIFUGE BRUSHES GRINDER SWITCHES AND RELAY ABRASIVE PRODUCT ROLLER BEARING ELECTRICAL SUBSTATION STATIC CONVERTERS STRUCTURE FABRICATION FABRICATOR SLEEVE BALL BEARING ANGLE GRINDER GASKETS AND SEALS PLAIN BEARING SUB STATION WHEEL BEARING AIRCRAFT SLIP RING ASSEMBLIES ANIMAL LABORATORY EQUIPMENT BASE PLATE BRUSH HOLDER TUBE AND FITTING SWITCH YARD WHEAT FLOUR BEARINGS BUSHINGS AND GEARS ABRASIVE STONES METAL PRODUCTS SWITCHING APPARATUS STEEL FURNITURE ERECTION OF STRUCTURAL ABRASIVES AND ABRASIVE MEDIA DISTILLATION WATER HOSE WORM GEAR MANUFACTURING SERVICES STEAM PUMPS SLEEVE BEARING SLIDING VANE PUMPS
Tender Overview
Eastern Coalfields Limited, under Coal India Limited, invites bids for the supply of various electrical and mechanical spare parts including SHIM SET, GLAND PACKING, GRINDING WHEEL, PVC HOSE, BEARINGS, CONTACTOR, ISOLATORS, LAMP HOLDERS, and more, located in BARDHAMAN, WEST BENGAL - 713101. Estimated value is ₹730,214.00 with an EMD of ₹6,357. Scope is strictly supply of goods; inspection is post-receipt by the Area Engineer E&M, with no pre-dispatch inspection. A 25% quantity variance is allowed under the option clause, and delivery timelines shift accordingly from the last delivery order date. This tender requires submission of essential registration documents and certificates to ensure compliance for vendor registration and procurement readiness. The procurement emphasizes standard compliance, including BIS/type-test certificates, and adherence to ATC stipulations.
Technical Specifications & Requirements
- Scope: supply of spare parts including SHIM SET, GLAND PACKING, ASBESTUS PACKING, BEARINGS, AUXILIARY CONTACTS, PILOT RELAY, BASE PLATE, FUSE CARTRIDGE, ISOLATORS (200A/100A), LAMP with holder, WELDING HOLDER, MAIN CONTACTOR, etc.
- Inspection: Post Receipt Inspection at consignee site; nominated inspection via Area Engineer E&M.
- Certificates: Upload BIS licence, type test certificates, and other product-specific approvals; mandatory for bid acceptance.
- EMD/Payment: EMD ₹6,357; payments via RTGS/online banking to ECL A/C Sodepur Area; include bid number in transfer; DD option available with hardcopy within 5 days post bid end.
- Delivery/Option Clause: 25% quantity variation; delivery period adjusted per formula; minimum 30 days for extended time.
- Documents: PAN, GSTIN, cancelled cheque, EFT mandate; bid submission must include these.
Terms, Conditions & Eligibility
- EMD: ₹6,357; payment methods include DD or RTGS; proof of EFT mandate.
- Eligibility: Must upload BIS/type-test certificates, ISI/BIS approvals, and product-specific certifications.
- Delivery: Delivery period linked to original delivery order; option clause can extend delivery time per calculated formula.
- Payment Terms: Online payment via RTGS or account transfer; ensure bid number referenced in transaction details; hardcopy EMD to be delivered within 5 days of Bid End/Opening.
- Documents: PAN, GSTIN, cancelled cheque, EFT mandate; certificate uploads required for bid acceptance.
Key Specifications
-
Scope of supply includes SHIM SET, GLAND PACKING, ASBESTUS PACKING, GRINDING WHEEL, PVC HOSE, ADAPTOR SLEEVE BEARING, ROLLER BEARING, BALL BEARING, AUX CONTACT, SHUNT TRIP ASSEMBLY, MOVING CONTACT ASSEMBLY, CURRENT TRANSFORMER, BRUSH HOLDER, CONTACTOR, PILOT RELAY, BASE PLATE, FUSE CARTRIDGE, ISOLATOR 200A, ISOLATOR 100A, LAMP WITH HOLDER, WELDING HOLDER, MAIN CONTACTOR
-
EMD amount: ₹6,357; Estimated value: ₹730,214
-
Inspection: Post-receipt inspection at consignee site; pre-dispatch NIL unless ATC specifies otherwise
-
Delivery: Option for 25% quantity variation; delivery period adjusted with minimum 30 days for extended time
Terms & Conditions
-
Delivery quantity may vary by ±25% with contracted rates
-
Submit PAN, GSTIN, cancelled cheque, EFT mandate for bid participation
-
Post-receipt inspection by Area Engineer E&M; no pre-dispatch inspection required
Important Clauses
Payment Terms
EMD ₹6,357; RTGS/online payment to ECL A/C Sodepur Area; include bid number; hardcopy EMD within 5 days of bid end/opening
Delivery Schedule
Delivery period governed by original delivery order; option clause allows extended time based on formula with minimum 30 days
Penalties/Liquidated Damages
Penalties not explicitly listed; performance-related terms to be inferred from option clause and delivery obligations
Bidder Eligibility
-
Proven experience in supplying electrical/mechanical spare parts to public sector or large industrial buyers
-
Valid PAN and GSTIN; EFT mandate with bank certification
-
Ability to provide BIS/type-test certificates and OEM authorizations if required
Past Similar Tenders
(Historical Results)
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Tender Results
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Bill of Quantities (BOQ)
25 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | SHIM SET | As per Tech Specs PDF attached | 8 | no | [email protected] | 15 |
| 2 | GLAND PACKING | As per Tech Specs PDF attached | 45 | kg | [email protected] | 15 |
| 3 | ASBESTUS PACKING | As per Tech Specs PDF attached | 75 | kg | [email protected] | 15 |
| 4 | GRINDING WHEEL | As per Tech Specs PDF attached | 20 | no | [email protected] | 15 |
| 5 | PVC HOSE | As per Tech Specs PDF attached | 90 | mtr | [email protected] | 15 |
| 6 | ADAPTOR SLEEVE BEARING | As per Tech Specs PDF attached | 2 | no | [email protected] | 15 |
| 7 | ROLLER BEARING | As per Tech Specs PDF attached | 4 | no | [email protected] | 15 |
| 8 | BALL BEARING | As per Tech Specs PDF attached | 4 | no | [email protected] | 15 |
| 9 | AUX CONTACT | As per Tech Specs PDF attached | 3 | no | [email protected] | 15 |
| 10 | SHUNT TRIP ASSEMBLY COMPLETE | As per Tech Specs PDF attached | 3 | no | [email protected] | 15 |
| 11 | MOVING CONTACT ASSEMBLY | As per Tech Specs PDF attached | 6 | no | [email protected] | 15 |
| 12 | CURRENT TRANSFORMER | As per Tech Specs PDF attached | 3 | no | [email protected] | 15 |
| 13 | BRUSH HOLDER | As per Tech Specs PDF attached | 6 | no | [email protected] | 15 |
| 14 | CONTACTOR | As per Tech Specs PDF attached | 2 | no | [email protected] | 15 |
| 15 | PILOT RELAY | As per Tech Specs PDF attached | 3 | no | [email protected] | 15 |
| 16 | PILOT RELAY | As per Tech Specs PDF attached | 3 | no | [email protected] | 15 |
| 17 | PILOT RELAY | As per Tech Specs PDF attached | 3 | no | [email protected] | 15 |
| 18 | BASE PLATE | As per Tech Specs PDF attached | 3 | no | [email protected] | 15 |
| 19 | FUSE CARTRIGE | As per Tech Specs PDF attached | 6 | no | [email protected] | 15 |
| 20 | CONTACTOR | As per Tech Specs PDF attached | 2 | no | [email protected] | 15 |
| 21 | ISOLATOR 200A | As per Tech Specs PDF attached | 2 | no | [email protected] | 15 |
| 22 | ISOLATOR 100A | As per Tech Specs PDF attached | 1 | no | [email protected] | 15 |
| 23 | LAMP WITH HOLDER | As per Tech Specs PDF attached | 10 | no | [email protected] | 15 |
| 24 | WELDING HOLDER | As per Tech Specs PDF attached | 1 | no | [email protected] | 15 |
| 25 | MAIN CONTACTOR | As per Tech Specs PDF attached | 1 | no | [email protected] | 15 |
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Historical Data
Required Documents
1
PAN card copy
2
GSTIN copy
3
Cancelled cheque copy
4
EFT mandate certified by bank
5
BIS licence and type test certificates
6
OEM/Manufacturer authorization (if applicable)
7
Experience certificates (similar supply) and financial statements
8
Technical bid documents and bid security (EMD)
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to participate in tender in Bardhaman for spare parts?
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; upload BIS/type-test certificates; provide EMD ₹6,357; submit technical bid with OEM authorizations if required; make RTGS payment to ECL A/C Sodepur Area and attach transaction details.
What are the eligibility criteria for ECL spare parts procurement 2025?
Eligibility includes demonstrated experience supplying similar electrical/mechanical spare parts, valid GSTIN and PAN, ability to provide BIS/type-test certificates, and maintaining financial statements. Also must comply with post-receipt inspection by Area Engineer E&M and option-based delivery extensions.
What documents are required for bid submission in this tender?
Required documents include PAN copy, GSTIN copy, cancelled cheque, EFT mandate, BIS/type-test certificates, OEM authorizations if applicable, experience certificates, and financial statements; upload all certificates with the bid document per terms.
What is the EMD amount and payment method for this tender?
EMD is ₹6,357; bidders may pay via Demand Draft payable to East Eastern Coalfields Limited A/C Sodepur Area or online RTGS/Internet banking to SBIN 000011, ensuring bid number and bidder name in transaction details.
What delivery terms apply to quantity variations in this procurement?
The option clause allows ±25% quantity variation; delivery period adjusts using (increased quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days.
What certifications are mandatory for bid acceptance?
Mandatory BIS licence and type test certificates; other product-specific approvals; upload all relevant certificates as prescribed in the bid document and ATC; failure to upload may lead to rejection.
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Documents 5
GeM-Bidding-8758005.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS