Indian Army Pathankot VOLTAS AC HOT AND COLD, STABLIZER, UPHOLSTRY, LIGHTING - ISO 9001 Tender 2026

Bidders should confirm ISO 9001 certification status, prepare GST and PAN documentation, OEM authorizations if applicable, and quality certificates. Ensure readiness to comply with a ±25% quantity option and deliver within calculated periods; secure any required EMD as per official terms and submit all documents in the bid package.

Required documents typically include GST certificate, PAN card, company profile, financial statements, ISO 9001 certificate (bidder or OEM), OEM authorization if bidding through a partner, and experience certificates. Prepare EMD documentation if mandated, plus technical compliance sheets for multi-category items.

The primary standard is ISO 9001 certification for the bidder or the OEM. Ensure that the quality management system is certified and verifiable. Maintain traceability for all five item categories, including HVAC, upholstery, lighting, and printed ledger books.

An option clause allows ±25% quantity variation at contract placement and during currency. Delivery time scales with (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; extended periods may apply if permitted by the contract terms.

Specific payment terms are not disclosed in the available data. Bidders should anticipate government-standard terms, including potential milestones, approvals, and release of payments after acceptance. Attach financial compliance documents and ensure timely invoicing aligned with delivery milestones.

Proposed items include VOLTAS AC units with fittings, VOLTAS 150 UP units, WHITE upholstery cloth, HAVELLS 2x2 ft panel lights, and printed ledger books. Exact quantities and unit measurements are not disclosed in the current data; bidders must await the official BOQ for precise tendering.

Verify that either the bidder or OEM maintains an active ISO 9001 certificate, validated by accredited bodies. Request certificate numbers and expiry dates, and cross-check with the issuing registrar. The tender requires this certification as a condition of eligibility for all five item categories.

A reference sample mechanism applies if pre-dispatch inspection is selected. The agency forwards a sealed reference sample per consignee, identified to compare received lots with the sample. The cost of reference samples is borne by the Buyer, and samples are treated as part of the supplied quantity.