Bharat Petroleum Corporation Ltd Housekeeping and Gardening Services Tender Kalaburagi Karnataka 2026
Bid Publish Date
24-Oct-2026, 3:44 pm
Bid End Date
07-Nov-2026, 4:00 pm
Location
Progress
Key Highlights
- • BPCL Kalaburagi Depot housekeeping and gardening services location-specific procurement
- • Service provider must pay staff salaries upfront with reimbursement from BPCL
- • Mandatory PF and ESIC payroll documentation in bid submission
- • No BOQ items or estimated value published; indicates a potentially flexible scope
- • On-site facility maintenance in a fuel-depot environment requires compliance readiness
- • No explicit standards (ISO/IS) specified in available data
Tender Overview
Bharat Petroleum Corporation Ltd invites bids for Housekeeping and Gardening Services at the Kalaburagi Depot, Karnataka (585101). The scope covers routine facility upkeep and garden maintenance at BPCL Kalaburagi. The tender lacks a listed BOQ or estimated contract value; however, the procurement emphasizes a unique payment obligation where the service provider must disburse salaries to deployed staff before claiming reimbursement from BPCL, with compliance documents such as PF/ESIC to be furnished. This creates a cash-flow consideration for bidders and highlights strict statutory obligations. The opportunity is location-specific to BPCL Kalaburagi and targets vendors capable of staffing, supervision, and ongoing maintenance activities within a fuel-customer service environment.
Technical Specifications & Requirements
- Category: Household/grounds maintenance services (Housekeeping and Gardening) at BPCL Kalaburagi Depot.
- Location: Kalaburagi Depot, Kalaburagi District, Karnataka 585101.
- BoQ: Not available; no quantity or itemized list published.
- Key contractual nuance: Service provider must pay salaries/wages to deployed staff first, then claim payment from BPCL, accompanied by statutory documents such as PF and ESIC and bank statements of payments.
- Standards/Compliance: Not specified beyond statutory payroll and insurance obligations; no explicit quality or equipment standards listed.
- Submission context: Government-adjacent procurement channel; competitive bidding process implied but not detailed.
Terms, Conditions & Eligibility
- EMD / Bid security: Not specified in available data.
- Payment terms: Salaries paid by vendor upfront; BPCL reimburses with statutory documentation; bank statements of staff payments required.
- Staff compliance: PF and ESIC contributions, payroll documentation to be provided with claim.
- Location-specific delivery: On-site services at BPCL Kalaburagi Depot; ongoing maintenance cadence not defined.
- Documentation: No explicit list beyond payroll-related compliance; bidders should be prepared to furnish GST, PAN, and experience certificates as standard tender practice, though not stated here.
Key Specifications
-
Service category: Housekeeping and Gardening
-
Location: BPCL Kalaburagi Depot, Kalaburagi District, Karnataka 585101
-
BOQ: Not provided; no itemized quantities
-
Payment structure: Service provider pays salaries first; BPCL reimburses with statutory documents
-
Statutory compliance: PF and ESIC documentation mandatory for staff payroll
-
Quality/standards: Not specified in tender data
Terms & Conditions
-
Salaries payable by bidder upfront with reimbursement on submission of PF/ESIC and bank statements
-
No BOQ, no estimated contract value published; scope may be clarified during bid process
-
On-site service delivery at Kalaburagi Depot; ensure statutory payroll and documentation readiness
Important Clauses
Payment Terms
Vendor pays staff salaries first; BPCL reimburses after submission of PF/ESIC payroll documents and bank statements.
Delivery Schedule
Not detailed in available data; on-site housekeeping and gardening services implied to be ongoing.
Penalties/Liquidated Damages
No penalty details provided in the current tender data; potential penalties may be disclosed in final terms.
Bidder Eligibility
-
Experience in providing housekeeping and gardening services to industrial or depot facilities
-
Demonstrated payroll compliance capability (PF/ESIC) and payroll documentation readiness
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Financial ability to cover upfront staff salaries until reimbursement is received
Tender Data
Bid Details
Quantity
1
Similar Category
Manpower Outsourcing Services - Minimum wage
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
10
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - HOUSEKEEPING AND GARDENING SERVICES AT BPCL KALABURAGI DEPOT KARNATAKA
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Kalaburagi
Delivery Pincodes
585228
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Deepak Raj | 585228,Bharat Petroleum Corporation Limited, Kalaburagi Depot, Road No. 2, Nandur (K) Industrial Area, KIADB Indust, LAYOUT PHASE 2, NANDUR (K) POST | Kalaburagi | Karnataka | 585228 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 10
GeM-Bidding-10077484.pdf
Main Document
Other Documents
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Other Documents
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Other Documents
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Other Documents
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Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
07-Nov-2026, 10:30 am
Opening Date
08-Nov-2026, 10:30 am
Categories
3
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates demonstrating prior housekeeping/gardening work
Financial statements or solvency proof
EMD/Security deposit (as applicable in final tender terms)
Technical bid documents or method statement (if required by BPCL)
OEM authorizations or supplier certifications (if applicable)
PF and ESIC payroll documentation (for staff deployed)
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for BPCL Kalaburagi housekeeping services tender 2026
Bidders should verify BPCL procurement via official portal, prepare payroll-ready staff, ensure PF/ESIC compliance, and be ready to pay salaries upfront with reimbursement. No BOQ values published; await final terms. Gather GST, PAN, experience certificates, financials, and any OEM authorizations before submission.
What documents are required for BPCL Kalaburagi depot tender submission
Required documents typically include GST certificate, PAN, experience certificates for similar work, financial statements, EMD/Security deposit if applicable, payroll compliance proof (PF/ESIC), and technical bid documents. In this tender, payroll documentation is emphasized for reimbursement, so include PF/ESIC receipts and bank statements.
What are the payment terms for BPCL Kalaburagi housekeeping services
The vendor must pay staff salaries first; BPCL will reimburse after submission of PF/ESIC payroll documents and corresponding bank statements. Ensure a robust cash-flow plan to cover upfront wages and prepare all statutory documentation for claim processing.
What are the eligibility criteria for housekeeping bids in Karnataka 2026
Eligibility focuses on prior experience with depot or industrial maintenance, payroll compliance capability, and financial solvency to cover upfront salaries. Vendors should have GST and PAN, and be prepared to submit payroll documentation linking PF and ESIC to staff deployed at BPCL.
What documents are needed to participate in BPCL procurement in Kalaburagi
Prepare GST, PAN, experience certificates, financial statements, and payroll-related documents (PF/ESIC) with bank statements. OEM authorizations or supplier certifications may be required if specified in final terms, along with any EMD/security deposit documents.
When is the deadline for BPCL Kalaburagi depot tender submission
Submission deadlines are not published in the current data; bidders should monitor BPCL tender portal for final dates and ensure timely upload of all documents, including payroll compliance proofs and any required technical bid files when released.
What standards or compliance must be met for BPCL Kalaburagi cleaning services
Currently, no explicit standards are listed; bidders must comply with statutory payroll requirements (PF/ESIC) and deliver on-site housekeeping and gardening maintenance as per final tender terms, with attention to depot environment and safety practices.
How to verify payroll compliance for BPCL Karnataka service providers
Verify that staff salaries are funded upfront by the service provider and that PF/ESIC contributions, along with corresponding bank statements, are maintained and readily available for reimbursement claims as per the tender terms.