GEM

Indian Army Hiring of Outdoor Giant LED Screen & Audio-Visual Gear Tender New Delhi 2025 - IS 9001 Certified Equipment

Posted

27 Oct 2025, 05:19 pm

Deadline

07 Nov 2025, 06:00 pm

EMD

₹75,750

Location

NEW DELHI , DELHI

Progress

Issue27 Oct 2025, 05:19 pm
AwardPending
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Quantity

3843

Category

Hiring of all Weather Outdoor Giant LED Screen of size 24 x 16 ft and 12 x 10 ft and 18 x 12 ft with Watch Out Software Qty 720 x 3 days

Bid Type

Two Packet Bid

Categories 23

BATTERY XLPE CABLE ELECTRONIC EQUIPMENTS STRUCTURE ELECTROMECHANICAL MACHINERY CAMERA POWER PVC CABLE BOX ELECTRIC UTILITIES SOFTWARE SOUND SYSTEM TRANSITION METALS CABLE LAPTOP CHANNEL ELECTRICAL SUBSTATION STRING INSTRUMENTS MICROPHONES MUSICAL INSTRUMENTS UPS POWER CABLE TELEPHONE ACCESSORIES

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for the hiring of an all-weather outdoor Giant LED Screen package (sizes 24 x 16 ft, 12 x 10 ft, 18 x 12 ft) with Watch Out Software, plus comprehensive AV, power, and support equipment for a 3-day event in New Delhi. The scope includes 720 screen-days, on-site assembly, and a complete support stack: 125 KVA generator with changeover, 400 meters of 18 sqmm copper power cables (sealed in duplicate), two portable laptops with telecast software, a high-definition OFC convertor, 5 x 4K video cameras, and an array of line array speakers and accessories. EMD is ₹75,750. Location is Army House, Rajaji Marg, New Delhi. Bidder eligibility requires OEM authorization, NDA, and ISO 9001:2015 certification, with a focus on reliable delivery and post-installation support. Unique aspects include on-site commissioning, strict non-disclosure, and Malicious Code Certificate compliance. The tender emphasizes hardware and software integration for live DD feed, movies, and stills, including multisystem video switching and fibre networking. This is a high-complexity, event-grade AV and production services procurement for defense logistics.

Technical Specifications & Requirements

  • LED Screen sizes: 24 x 16 ft, 12 x 10 ft, 18 x 12 ft; all-weather operation with Watch Out Software integration
  • Quantity & duration: 720 screen-days across multiple dates, 3-day duration per deployment window
  • Power & cabling: 125 KVA generator with changeover, 400 Mtr x 3 Days of 18 sqmm copper power cable, sealed in duplicate
  • AV & production: 2 laptops with telecast software, 1 high-definition OFC converter (HDMI/BNC outputs), 5 x 4K HD video cameras with tripods, 4 x 2000W line-array speakers, 10 x 1000W line-array speakers, 6 x stage monitors, 2 x 1000W Class D amplifiers with DSP, 2 x line-array frames, 2 x digital mixing consoles (96 channels), 2 x stage boxes on fibre, 10 DI units, 8 cordless mics, 50 mic stands, 8 vocal mics, 10 string instrument mics, 30 super-cardioid instrument mics, 1 x 96-channel analog splitter, 1 x 3-phase power distribution with camp-lock connectors, 2 x 60 KVA online UPS with battery bank
  • Connectivity & integration: fibre-linked video/mic/sound system, including 01 x analogue splitter, 01 x 96-channel splitter, 01 x 3-phase power distribution
  • Standards & compliance: ISO 9001:2015 (OEM/ bidder must hold or attest to quality management)
  • Delivery & site: On-site installation and commissioning at Army House, New Delhi; NDA and Malicious Code Certificate required
  • Documentation & authorization: Manufacturer Authorization required for authorized distributors; NDA on bidder letterhead; Malicious Code Certificate; OEM authorizations

Terms, Conditions & Eligibility

  • EMD: ₹75,750 to be submitted as specified in terms (DD/online acceptable)
  • NDA: Non-disclosure declaration to be uploaded on bidder letterhead
  • Manufacturer authorization: OEM authorization or authorized distributor certificate required
  • Malicious Code Certificate: Certification ensuring no embedded malware; breach implications noted
  • ISO 9001: Bidder or OEM must hold ISO 9001 certification; proof to be submitted
  • Delivery & installation: Delivery, installation and commissioning at Army House, Rajaji Marg, New Delhi; time-bound completion per contract terms
  • Financial standing: Bidder must not be under liquidation or bankruptcy; undertake financial standing as part of bid
  • Termination conditions: Rights reserved for non-compliance, late delivery, or misrepresentation
  • Security & data: NDA and data handling constraints; NDA breach leads to contract action
  • MAO: OEM authorization/Service Provider details required for submission
  • Quality & testing: Verifications of hardware/software compatibility, live telecast, and crash-free operation
  • Warranty/AMC: Not explicitly stated; implied post-commission support expected

Key Specifications

    • LED display panels: outdoor, weather-proof, integrated with Watch Out Software
    • Event duration: 3 days per deployment, total 720 screen-days
    • Power solution: 125 KVA generator with automatic changeover
    • Cabling: copper 18 sqmm, 400 meters, sealed in duplicate
    • Audio: 4 x 2000W line array speakers, 10 x 1000W line array speakers, 6 x stage monitors, 2 x 1000W Class D amps
    • Sampling hardware: 2 laptops with telecast software, 1 HD video converter (HDMI/BNC/SDI outputs)
    • Video & video switching: 5 x 4K HD cameras, 2 x digital mixing consoles (96 channels), 2 x fibre stage box, 1 x analogue splitter, 1 x 96-channel splitter
    • I/O & accessories: 10 x DI units, 8 x cordless mics, 50 x mic stands, 8 x vocal mics, 10 x string mic, 30 x instrument mics

Terms & Conditions

  • EMD ₹75,750; payment terms not fully specified in excerpt

  • NDA, NDA-based data handling, and Malicious Code Certificate required

  • OEM authorization and ISO 9001:2015 compliance required

  • Delivery to Army House, Rajaji Marg, New Delhi; on-site installation and commissioning

  • Contractual termination rights for non-delivery or non-compliance

Important Clauses

Payment Terms

EMD ₹75,750; payment terms not fully specified; contract may include milestones linked to delivery and commissioning

Delivery Schedule

Delivery/installation/commissioning at Army House, Rajaji Marg, New Delhi; timelines to be defined in contract; risk of termination upon delays

Penalties/Liquidated Damages

Vendor termination rights if delivery is not completed or if there is misrepresentation; penalties to be defined in contract

Bidder Eligibility

  • Must hold ISO 9001:2015 certification (bidder or OEM)

  • OEM authorization or authorized distributor certificate required

  • Must not be under liquidation, bankruptcy, or similar proceedings

  • Must submit NDA and Malicious Code Certificate

  • Experience in outdoor AV/LED screen deployments and live telecast setups

Bill of Quantities (BOQ) 24 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Hiring of all Weather Outdoor Giant LED Screen of size 24 x 16 ft and 12 x 10 ft and 18 x 12 ft with Watch Out Software Qty 720 x 3 days Hiring of all Weather Outdoor Giant LED Screen of size 24 x 16 ft and 12 x 10 ft and 18 x 12 ft with Watch Out Software Qty 720 x 3 days 2,160 sqft ahqsr321 15
2 Black Masking of Riser and Supporting Structure Qty 2 x 03 Days Black Masking of Riser and Supporting Structure Qty 2 x 03 Days 6 nos ahqsr321 15
3 125 KVA Generator with Changeover Qty 2 x 03 Days 125 KVA Generator with Changeover Qty 2 x 03 Days 6 nos ahqsr321 15
4 Power Cable Copper 18 sqmm Sealed in duplicate from Generator to LED Screen Qty 400 Mtr x 03 Days Power Cable Copper 18 sqmm Sealed in duplicate from Generator to LED Screen Qty 400 Mtr x 03 Days 1,200 mtr ahqsr321 15
5 2 x Laptop oblique Configuring Terminal with Requisite Software to telecast Live DD Feed, Movies and Still Pictures and Switching between them Qty 2 x 03 Days 2 x Laptop oblique Configuring Terminal with Requisite Software to telecast Live DD Feed, Movies and Still Pictures and Switching between them Qty 2 x 03 Days 6 nos ahqsr321 15
6 1 x High Definition OFC Convertor to VGA, BNC and HDMI Output Device Qty 1 x 03 Days 1 x High Definition OFC Convertor to VGA, BNC and HDMI Output Device Qty 1 x 03 Days 3 nos ahqsr321 15
7 5 x 4K HD Video Camera with Tripod Stand Qty 5 x 03 Days 5 x 4K HD Video Camera with Tripod Stand Qty 5 x 03 Days 15 nos ahqsr321 15
8 04 x Line Array Active 2000W Speakers Qty 04 x 03 Days 04 x Line Array Active 2000W Speakers Qty 04 x 03 Days 12 nos ahqsr321 15
9 10 x Line Array Active 1000W Speakers Qty 10 x 03 Days 10 x Line Array Active 1000W Speakers Qty 10 x 03 Days 30 nos ahqsr321 15
10 06 x Stage Monitor Qty 06 x 03 Days 06 x Stage Monitor Qty 06 x 03 Days 18 nos ahqsr321 15
11 02 x 1000W Class D Amplifier with Inbuilt DSP Qty 02 x 03 Days 02 x 1000W Class D Amplifier with Inbuilt DSP Qty 02 x 03 Days 6 nos ahqsr321 15
12 02 x Line Array Frame Qty 02 x 03 Days 02 x Line Array Frame Qty 02 x 03 Days 6 nos ahqsr321 15
13 02 x Digital Mixing Console 96 Channel Qty 02 x 03 Days 02 x Digital Mixing Console 96 Channel Qty 02 x 03 Days 6 nos ahqsr321 15
14 02 x Stage Box on Fibre Qty 02 x 03 Days 02 x Stage Box on Fibre Qty 02 x 03 Days 6 nos ahqsr321 15
15 10 x DI Unit Qty 10 x 03 Days 10 x DI Unit Qty 10 x 03 Days 30 nos ahqsr321 15
16 08 x Cordless Microphone Qty 08 x 03 Days 08 x Cordless Microphone Qty 08 x 03 Days 24 nos ahqsr321 15
17 50 x Assorted Microphone Stand Qty 50 x 03 Days 50 x Assorted Microphone Stand Qty 50 x 03 Days 150 nos ahqsr321 15
18 08 x Vocal Microphones Qty 08 x 03 Days 08 x Vocal Microphones Qty 08 x 03 Days 24 nos ahqsr321 15
19 10 x String Instruments Microphones Qty 10 x 03 Days 10 x String Instruments Microphones Qty 10 x 03 Days 30 nos ahqsr321 15
20 30 x Super Cardioid Instrument Microphone with Mounting Clip Qty 30 x 03 Days 30 x Super Cardioid Instrument Microphone with Mounting Clip Qty 30 x 03 Days 90 nos ahqsr321 15
21 01 x Analog Splitter Links 96 Channel Qty 01 x 03 Days 01 x Analog Splitter Links 96 Channel Qty 01 x 03 Days 3 nos ahqsr321 15
22 01 x 3 Phase Power Distribution with Camp Lock Connectors Qty 01 x 03 Days 01 x 3 Phase Power Distribution with Camp Lock Connectors Qty 01 x 03 Days 3 nos ahqsr321 15
23 02 x 60 KVA Online UPS with Battery Bank Qty 02 x 03 Days 02 x 60 KVA Online UPS with Battery Bank Qty 02 x 03 Days 6 nos ahqsr321 15
24 All necessary Stores Required to Link Screen Mics Sound System Video Camera and Laptops Qty 01 x 03 Days All necessary Stores Required to Link Screen Mics Sound System Video Camera and Laptops Qty 01 x 03 Days 3 jobs ahqsr321 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar AV/LED screen deployments

4

Financial statements (balance sheet/P&L) for last 2-3 years

5

EMD payment proof (DD/online transaction receipt)

6

Technical bid documents detailing equipment list and specifications

7

OEM authorization / Manufacturer authorization certificate

8

NDA / Non-disclosure declaration on bidder letterhead

9

Malicious Code certificate of compliance

10

ISO 9001:2015 certificate ( bidder or OEM )

11

Bidder undertaking of financial standing (not under liquidation)

Frequently Asked Questions

How to bid for LED screen hire tender in New Delhi 2025?

Bidders must submit GST, PAN, financially verifiable statements, and NDA; provide OEM authorization, Malicious Code Certificate, ISO 9001:2015 proof, and EMD ₹75,750. Include equipment list (LED sizes, 4K cameras, sound system) and installation plan; ensure on-site deployment at Army House, New Delhi.

What documents are required for the Army AV equipment tender in Delhi?

Required documents include GST certificate, PAN, last 3 years financials, experience certificates, OEM authorization, EMD proof, NDA, Malicious Code Certificate, and ISO 9001 certificate; also include technical bid detailing TV/LED equipment and telecast software compatibility.

What are the technical specifications for LED screen sizes in Delhi tender?

LED screen sizes include 24 x 16 ft, 12 x 10 ft, and 18 x 12 ft; equipment must support Watch Out Software, outdoor weather-proof rating, and be compatible with 4K video cameras and fibre-linked AV gear.

When is delivery and installation expected for the Army House project?

Delivery and on-site commissioning at Army House, Rajaji Marg, New Delhi; contract defines schedule with a 3-day deployment window per item, and 720 screen-days total; exact dates to be confirmed in the contract.

What are the EMD and payment terms for this AV tender?

EMD is ₹75,750; payment terms will align with delivery milestones and commissioning; terms require NDA compliance and Malicious Code Certificate; details to be specified in the contract before award.

What certifications are required for bidders in the Delhi AV tender?

Bidders must have ISO 9001:2015 certification; OEM authorization or distributor certification is required; Malicious Code Certificate and NDA compliance are mandatory for bid submission.

What is required for OEM authorization in this Army tender?

Submit Manufacturer Authorization/OEM certificate with distributor details (name, address, email, phone); ensure the OEM confirms support, warranty, and installation assistance for outdoor LED and AV equipment.

What is expected in the NDA and data protection clause for this bid?

Bidder must sign an NDA on their letterhead, agreeing not to disclose contract details, specifications, or plans; breach may lead to legal action and contract termination per buyer terms.