Panchayats And Rural Housing Department Gujarat Ceiling OT Light (V2) Tender KHEDA Gujarat 2026
Progress
Key Highlights
- • Precise product requirement: Ceiling OT Light (V2) in KHEDA, Gujarat
- • Quantity flexibility clause: ±25% at contract formation and during currency
- • OEM installation/commissioning obligation; OEM-certified resource required
- • Malicious Code Certificate mandatory to prevent embedded code risk
- • Data Sheet alignment essential; mismatch may lead to bid rejection
- • GST handling: bidder bears GST; reimbursement as per actuals or applicable rates
- • Manufacturer authorization required for distributors or resellers
- • No BOQ items specified; emphasis on technical data sheet and installation scope
Tender Overview
The Panchayats And Rural Housing Department Gujarat invites bids for the Ceiling OT Light (V2) category in KHEDA, Gujarat 387001. The procurement scope centers on a ceiling-mounted operating theatre lighting solution, with no defined BOQ quantity listed. Key terms include an option to adjust quantity by up to ±25% and a delivery timeline aligned to the original order plus extended period, subject to minimum 30 days. The bidder must ensure the data sheet matches product parameters and upload it with the bid. Installation and commissioning must be performed by the OEM or an OEM-certified resource. A Malicious Code Certificate is required to certify software integrity. Suppliers should anticipate GST applicability and provide data sheet alignment with offered hardware.
Technical Specifications & Requirements
- Product: Ceiling OT Light (V2)
- Location: KHEDA, Gujarat (387001)
- Data Sheet alignment with bid: mandatory; mismatches may lead to rejection
- Installation/Commissioning: by OEM/OEM-certified personnel or OEM-authorized reseller
- Malicious Code Certificate: required to certify no embedded malicious code capable of harm or data loss
- Data sheet verification: ensure offered hardware matches specifications
- GST: bidder bears GST implications; reimbursement as per actuals or applicable rates
- Data transfer/verification: OEM authorization may be required for distributors
- No BOQ items defined; data sheet and installation scope are critical for evaluation
Terms, Conditions & Eligibility
- Quantity flexibility: ±25% of bid quantity during contract placement and currency
- Delivery: calculated from original delivery date with extended period rules; minimum 30 days
- Financial standing: bidders must not be under liquidation or bankruptcy; upload undertaking
- GST: self-assessed; reimbursement as per actuals or applicable rates
- Malicious code certificate: mandatory
- Installation: OEM/OEM-certified resource required
- Manufacturer authorization: required where distributor bids
- Data Sheet: must be uploaded and verifiable against product offered
Key Specifications
-
Product name: Ceiling OT Light (V2) for operating theatres
-
Location: KHEDA, Gujarat 387001
-
Data Sheet: mandatory upload; must match offered product
-
Installation responsibility: OEM or OEM-certified personnel
-
Malicious Code Certificate: required
-
GST handling: bidder bears GST; reimbursement rules apply
-
Manufacturer authorization: required for non-OEM bidders
Terms & Conditions
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Option clause allows ±25% quantity adjustment during/after contract
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Delivery period based on original schedule with extended time rules
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Bidder must provide Data Sheet alignment and OEM authorization
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GST implications borne by bidder; reimbursement per actuals
-
Malicious Code Certificate mandatory for security of hardware/software
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OEM installation/commissioning to be performed by OEM-certified personnel
Important Clauses
Payment Terms
GST to be borne by bidder; reimbursement as per actuals or applicable rates; no predefined payment milestone provided
Delivery Schedule
Delivery period calculated from last date of original delivery order; extended period if option clause exercised; minimum extension 30 days
Penalties/Liquidated Damages
Clause implies penalties via delivery delays; explicit LD rate not stated
Bidder Eligibility
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Not under liquidation or bankruptcy; provide undertaking
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Authorized to supply OEM Ceiling OT Light (V2) or OEM-authorized reseller with MA
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Compliant with GST requirements and data sheet verification
Tender Data
Bid Details
Quantity
3
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
15
OEM Avg. Turnover
12
Past Performance
50 %
Warranty Period
2 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Ceiling OT Light (V2) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Kheda
Delivery Pincodes
387002
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Manat Dipakkumar Lalubhai | 387002,KHEDA DISTRICT PANCHAYAT Opp. GEB, Near Collector office, Dabhan road, NADIAD | Kheda | Gujarat | 387002 | 3 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9711230.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Required Documents
GST registration certificate
PAN card
Data Sheet of the proposed Ceiling OT Light (V2)
Manufacturer Authorization / OEM authorization for distributors
Installation/Commissioning plan by OEM-certified personnel
Undertaking of non-liquidity/bankruptcy status
Malicious Code Certificate for hardware/software components
Any OEM certification or authorization specific to Ceiling OT Lights
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for Ceiling OT Light tender in KHEDA Gujarat 2026?
Bidders must submit the Data Sheet, GST details, PAN, and Manufacturer Authorization; ensure OEM installation capability; provide Malicious Code Certificate and undertake non-liquidity status; comply with ±25% quantity option and delivery rules. Ensure data sheet matches hardware offered and that installation is by OEM-certified staff.
What documents are required for the Ceiling OT Light bid in Gujarat?
Required documents include GST registration, PAN card, Data Sheet for the Ceiling OT Light (V2), Manufacturer/OEM authorization, installation plan by OEM-certified personnel, Malicious Code Certificate, and financial status undertaking; ensure data sheet alignment with offered hardware to avoid rejection.
What are the key technical requirements for Ceiling OT Light V2?
Key requirements include product name Ceiling OT Light (V2), valid OEM authorization for distributors, data sheet verification against offered hardware, installation by OEM-certified personnel, and the Malicious Code Certificate; GST handling is bidder's responsibility with potential reimbursement.
When is the delivery period for this Gujarat bid and how is it calculated?
Delivery starts from the last date of the original delivery order; if the option to increase quantity is exercised, the extended time uses (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days; purchaser may extend up to the original delivery period.
What is the role of the Malicious Code Certificate in this tender?
The certificate confirms no embedded malicious code in hardware/software that could damage systems or steal data; bid is rejected for unresolved code issues; breach could trigger contract termination and IPR concerns if activated.
How does the option clause affect quantity and pricing in this Gujarat tender?
The purchaser may increase or decrease quantity up to 25% at contract award and during the contract currency at contracted rates; bidders must accommodate this within the delivery schedule and minimum 30-day extension rule.
What installation requirements are specified for Ceiling OT Light in KHEDA?
Installation/commissioning must be performed by OEM or OEM-certified resource or OEM-authorized reseller; ensure your team has valid OEM authorization and installation capability to meet compliance and timely commissioning.
What happens if the Data Sheet does not match the offered product?
Mismatched data sheets can lead to bid rejection; ensure the data sheet precisely reflects the actual hardware, including model, voltage, lumen output, and installation requirements before submission.