Prisons Administration And Reforms Department Uttar Pradesh Facility Management Services Tender Hardoi 2026 - Lump Sum Contract
Bid Publish Date
02-Oct-2026, 8:14 pm
Bid End Date
20-Oct-2026, 1:00 pm
Value
₹1,00,000
Location
Progress
Tender Overview
The procurement is issued by the Prisons Administration And Reforms Department Uttar Pradesh for a Lump Sum Facility Management Service at the district jail in Hardoi, Uttar Pradesh (241001). The contract scope includes provisioning of stationery items and consumables by the service provider, with these consumables included in the contract cost. The estimated value is ₹100,000.00. A mandatory pre-bid meeting and submission of physical samples for approval are required. The award may hinge on quality checks conducted by the Superintendent, with adherence to the specified ATC terms. This tender is targeted at bidders capable of delivering on-site facilities management while ensuring timely supply of office essentials.
Technical Specifications & Requirements
- Product/service: Lump Sum Facility Management Services for a district jail including stationery and consumables supplied by the vendor
- Location: Hardoi, Uttar Pradesh; delivery and installation responsibilities as per jail premises
- Key process requirements: mandatory pre-bid meeting, submission of samples for approval prior to bid submission, and final decision by the Superintendent post-quality check
- Documentation expectations: bids must include GST, PAN, Aadhar, last 3 years ITR & balance sheets, and experience certificates for similar supplies to Uttar Pradesh jails
- Contract flexibility: potential quantity/duration alteration up to 25% under ATC, with agreement from the service provider
- Payment and compliance: terms not specified; contractor must comply with integrity pact and EFT mandate per ATC
Terms & Eligibility
- Bidders must upload an EFT mandate, an integrity pact, and an UNDERTAKING on financial standing
- Submit technical credentials including GST, PAN, Aadhar, ITRs, and last 3 years’ balance sheets
- Provide evidence of prior successful supply to any jail in Uttar Pradesh within the last 3 years
- All documents must be signed and self-certified; failure to comply may lead to bid rejection
- Sample items required before submission; non-compliance will render bid non-responsive
Key Specifications
-
Product/service names and categories: Lump Sum Facility Management with stationary supply
-
Quantities/values: Estimated value ₹100,000.00; no BOQ items
-
EMD: Not specified in data
-
Experience: Prior experience supplying to jails in Uttar Pradesh preferred
-
Quality/standards: Sample approval prior to bid; integrity pact; EFT mandate; GST/PAN/Aadhar verification
Terms & Conditions
-
25% variance in contract quantity/duration allowed with consent
-
Mandatory pre-bid meeting for all bidders
-
Sample submission and quality check by Superintendent before delivery
Important Clauses
Payment Terms
Not explicitly stated; bidders must comply with EFT mandate and any later contract terms
Delivery Schedule
Delivery tied to jail premises schedule; post quality check by Superintendent required
Penalties/Liquidated Damages
Not specified in data; ATC allows variation up to 25% with consent
Bidder Eligibility
-
Experience certificates of last 3 years for similar jail supply in Uttar Pradesh
-
GST registration, PAN, Aadhar, ITRs, and balance sheets for last 3 years
-
Integrity pact and EFT mandate submitted in prescribed format
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - district jail hardoi; procurement of stationary items; Consumables to be provided by service provider (inclusive in contract cost)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
07-10-2026 11:00:00
Pre-Bid Venue
district jail hardoi
Delivery Details
Delivery Locations
1
Delivery Cities
Hardoi
Delivery Pincodes
241001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Aman Kumar Singh | 241001,DISTRICT JAIL HARDOI | Hardoi | Uttar Pradesh | 241001 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 5
GeM-Bidding-9978744.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
Corrigendum Updates
3 Updates Update
Extended Deadline
20-Oct-2026, 7:30 am
Opening Date
21-Oct-2026, 7:30 am
Update
Extended Deadline
19-Oct-2026, 7:30 am
Opening Date
20-Oct-2026, 7:30 am
Update
Extended Deadline
17-Oct-2026, 7:30 am
Opening Date
18-Oct-2026, 7:30 am
Required Documents
Experience Criteria
Bidder Turnover
Certificate (Requested in ATC)
Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid on the facility management tender in Hardoi UP 2026?
Bidders must submit GST, PAN, Aadhar, last 3 years ITR and balance sheets, and experience certificates for jail supply in UP. Include EFT mandate and signed integrity pact. Attend the mandatory pre-bid meeting and provide samples for approval; ensure alignment with Superintendent’s quality checks.
What documents are required for Hardoi jail stationery tender in UP?
Required documents include GST registration, PAN, Aadhar, recent ITRs, balance sheets (3 years), experience certificates for similar jail supplies, EFT mandate, and an integrity pact. All documents must be signed, self-certified, and samples must be submitted before bid submission.
What are the technical specifications for stationary services in UP jail tender?
The tender specifies lump-sum facility management including stationery and consumables; no BOQ items. Samples must be approved prior to submission, and quality checks will be performed by the Superintendent after delivery.
What is the pre-bid meeting requirement for Hardoi tender 2026?
Pre-bid meeting is mandatory for all bidders. Attending enables clarification of ATC clauses, sample approval processes, and delivery expectations. Bring copies of GST, PAN, Aadhar, and prior UP jail experience documentation.
What is the expected contract variation allowed in this tender?
Under ATC, contract quantity or duration may be increased or decreased by up to 25% with the consent of the service provider; the buyer may extend scope for lumpsum services accordingly.
Which organization is issuing this tender and where is it located?
The tender is issued by the Prisons Administration And Reforms Department Uttar Pradesh, for the district jail in Hardoi, Uttar Pradesh (241001), focusing on facility management and stationery supply.
When will the quality check and approval impact delivery for this tender?
Delivery is contingent upon successful quality checks by the Superintendent after submission of approved samples. Only items passing the quality check will be allowed for delivery, per ATC conditions.