Indian Army Laptop Procurement 2026 Assam – IS0 9001:2015 & BIS Licensed, 2-Year Warranty
Progress
Key Highlights
- • - Brand/OEM/license requirements: OEM certification and BIS license attachment required
- • - Technical standards: ISO 9001:2015 compliance; GSTIN registration and self-declared warranty
- • - Special clauses: 25% quantity variation during contract and extension; mandatory physical product demonstration
- • - Eligibility criteria: 3 years Indian Army supply experience with validated performance certificates; MII and MSE verifications
- • - Warranty/AMC: minimum 2-year warranty; service centers nationwide including Assam
- • - Penalties/assurance: demonstration failure leads to TEC disqualification; strict adherence to uploaded specs
- • - Delivery/installation: urgent operational requirement with accelerated evaluation; delivery period tied to last delivery order date
Tender Overview
The Indian Army invites bids for the procurement of laptops/notebooks or similar devices to support urgent operational requirements. The quantity remains adjustable with a 25% option clause both for initial and extended deliveries, measured from the contracted quantity. Bidders must conduct a physical product demonstration within the bid window; non-performance at TEC will disqualify. Key compliance includes a minimum 2-year warranty, OEM/BIS licensing, and service centers nationwide including Assam. Uploads must align with uploaded technical specs; this tender calls for rapid, verifiable supply with stringent quality controls.
- Organization: Indian Army (Department of Military Affairs)
- Product: Laptops/notebooks or similar devices
- Delivery scope: national with service centers; optional quantity increase up to 25%
- Unique constraints: mandatory physical demonstration; strict adherence to uploaded specs; rapid evaluation due to urgent operational needs
- Differentiator: mandatory certifications, warranty, and nationwide service capability
- Additional context: emphasis on readiness, supplier credibility, and post-sale support
Technical Specifications & Requirements
- Product category: laptops/notebooks or similar devices
- Standards & certifications: ISO 9001:2015, OEM/Manufacturers BIS licence, GSTIN submission; Non-Disclosure and Tender Acceptance certificates
- Warranty & support: minimum 2-year warranty; service centers listed across India with at least one in Assam; warranty certificates to be self-declared
- Demonstration & compliance: mandatory physical demonstration of offered products with all quoted accessories; must occur between bid publication and TEC
- Documentation: MII certificate, MSE verified status, bankruptcy/litigation disclosure, and demonstration readiness
- Delivery & flexibility: quantity can vary by up to 25% during contract and extended periods with a defined calculation base
- Documentation specifics: EMD or exemption proof; detailed turnover and annual compliance verified by authorities
Terms, Conditions & Eligibility
- EMD/Exemption: bidders must provide valid supporting documents for EMD exemption if applicable
- Experience: minimum 3 years supply experience of the same product to the Indian Army with performance/testing certificates validated by buyer organizations
- Turnover: last 3 years annual turnover certified by CA
- Documentation: GSTIN, PAN, Tender Acceptance, NDA, and ISO 9001:2015 certificate
- Demonstration: mandatory physical demonstration within bid window; failure results in technical non-responsiveness
- Warranty & Service: minimum 2-year warranty with nationwide service centers ( Assam state presence required)
- Legal: BIS license attached; no-disclosure agreements; bankruptcy/litigation certificate
- Delivery: option clause allows quantity variation and extended delivery periods with specified calculation
- Compliance: product specifications must match uploaded technical specs; quality assurance certificate required
Key Specifications
-
- Product: laptops/notebooks or similar devices
-
- Standards: ISO 9001:2015, OEM authorization, BIS licence
-
- Warranty: 2-year minimum
-
- Service network: nationwide with a service centre in Assam
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- Demonstration: mandatory physical demonstration with all quoted accessories
-
- Documentation: GSTIN, PAN, Experience certificates, CA-certified turnover
Terms & Conditions
-
Key Term 1: Quantity may vary up to 25% during and after contract with adjusted delivery period
-
Key Term 2: Mandatory physical demonstration within bid window; non-compliance leads to TEC disqualification
-
Key Term 3: Compliance with uploaded technical specs and mandatory certifications (ISO, BIS) and service centers
Important Clauses
Payment Terms
Not specified in provided data; ensure standard government terms apply (invoice on delivery or per delivery milestones)
Delivery Schedule
Delivery period to commence from last date of original delivery order; option period calculations with minimum 30 days
Penalties/Liquidated Damages
Not explicitly detailed; standard L.D. provisions to apply for delayed delivery or non-conformity
Bidder Eligibility
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3 years of prior supply experience of laptops to Indian Army with performance certificates
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Valid ISO 9001:2015 certification and BIS license
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GSTIN, PAN, and financial statements for last 3 years
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
30 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
PROCUREMENT OF LAPTOPS NOTEBOOKS OR SIMILAR DEVICES
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
26
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Nagaon
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Nagaon | Nagaon | - | - | 2 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9855132.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card
Experience certificates showing at least 3 years of supply to Indian Army with performance certificates
Financial statements for last 3 years (CA certified)
EMD documents or valid exemption proof
ISO 9001:2015 certification
OEM authorization / BIS license
Non-disclosure agreement
Tender acceptance certificate
MII certification and MSE verification
Warranty certificates (min 2 years) via self-declaration
Service centre details across India, including Assam
Physical demonstration plan and date availability
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for the Indian Army laptop tender in 2026?
Bid submission requires GSTIN, PAN, ISO 9001:2015, BIS license, and OEM authorization. Provide 3-year Army supply experience with validated performance certificates, and complete mandatory physical product demonstration within the bid window. Ensure 2-year warranty and nationwide service centers including Assam.
What documents are required for the Army laptop procurement tender 2026?
Required documents include GST certificate, PAN, 3-year turnover certified by CA, Army supply experience certificates, ISO 9001:2015, BIS license, OEM authorization, NDA, tender acceptance, and service center details across India with Assam coverage.
What are the technical specifications for laptops in this Army tender?
Specifications mandate laptops/notebooks or similar devices with ISO 9001:2015, BIS license, OEM authorization, and 2-year warranty. Demonstration is mandatory; product must align with uploaded technical specs. Service centers must operate nationwide, including Assam.
What is the expected warranty and service requirements for this procurement?
Bidders must offer a minimum 2-year warranty with a nationwide service network; Assam must have at least one service center. Warranty certificates may be self-declared, but must align with supplier commitments and after-sales support capabilities.
What is the delivery period and option clause for quantity changes?
Delivery terms allow a 25% quantity variation during contract. The delivery period starts from the last date of the original delivery order; extended periods use the option to adjust time via the formula, with a minimum 30-day extension.
What certifications are mandatory to qualify for the Army laptop tender?
Mandatory certifications include ISO 9001:2015, BIS license, and OEM authorization. Supplier must provide GSTIN, NDA, and Tender Acceptance certificates, along with performance certificates validated by buyer organizations.
How is eligibility verified for prior Army supply experience?
Eligibility requires evidence of supplying the same product to the Indian Army in the last 3 years, with performance/testing certificates verified by the buyer. Non-disclosure or inconsistent records may lead to disqualification.
Where can bidders find service center coverage for this tender in India?
Bidders must provide service center details across all states with explicit mention of a center in Assam. The network must support rapid maintenance and spare parts for laptops and related peripherals.