Indian Army Event Management Tender Meerut for International Seminar Souvenir Printing 2026
Bid Publish Date
24-Oct-2026, 8:57 pm
Bid End Date
27-Oct-2026, 9:00 am
Location
Progress
Key Highlights
- • Explicit 25% contract quantity/duration flexibility at issuance
- • Mandatory local UP office presence with documentary evidence
- • Past experience proof via contract copies, invoices, execution certificates
- • No BOQ items; focus on event management and souvenir printing capability
- • ISD/IS-550 style? Not specified; prioritize international seminar logistics and printing
- • Security/venue coordination and on-site management demands
- • Tender specifies bidder must avoid liquidation or bankruptcy; provide undertaking
- • Print run: 200 copies of souvenir for international seminar
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for Event Management services to plan and execute an International seminar on 30 & 31 Oct 2026 at RVC Centre and College, Meerut Cantt, Meerut, Uttar Pradesh 245206. Scope includes management of the event and printing of a 200-copy souvenir, aligning with the buyer’s premises and on-site needs. The procurement emphasizes compliant service delivery, local office presence, and adherence to post-award adjustments up to 25% in quantity or duration. This opportunity requires proven event/logistics capability and prior experience in similar international seminars.
Technical Specifications & Requirements
- No explicit product specs are published; bidders must demonstrate capability in handling international seminar logistics and souvenir printing for 200 copies.
- Bidder must ensure a local service office within the consigned state (Uttar Pradesh) with documentary evidence.
- Preferred deliverables include on-site event management, coordination with security and venue, and turnkey printing of souvenirs.
- Experience can be evidenced by contracts, invoices, execution certificates, or client confirmation.
- Emphasis on reliability, adherence to timelines, and readiness to scale up within 25% as allowed by contract terms.
- No BOQ items available; focus on service readiness, compliance, and past performance credibility.
Terms & Eligibility
- 25% quantity/duration flex allowed at contract issue; further scope changes require service provider consent.
- Bidder must not be under liquidation or bankruptcy; provide an undertaking to this effect.
- Proof of past experience can be contract+invoice with self-certification, client execution certificate, or equivalent documents.
- Office presence in the consignee state (UP) is mandatory with evidence.
- Detailed submission of GST, PAN, experience proofs, and financial statements is expected as per T&C.
Key Specifications
-
Event management and souvenir printing for an International seminar
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Printing quantity: 200 copies
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Location: RVC Centre and College, Meerut Cantt, Meerut, UP
-
Local office presence in Uttar Pradesh with documentary evidence
-
Past project proof acceptable in multiple formats (contract+invoice, execution certificate, etc.)
-
25% scope flexibility in quantity/duration at contract issuance
Terms & Conditions
-
25% quantity/duration flexibility at contract issue; further change requires consent
-
Office of service provider must be located in the consignee state (UP)
-
Proof of past experience accepted in several documented forms
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Notional BOQ; emphasis on turnkey event management and souvenir printing
-
Bidder must avoid liquidation or bankruptcy; provide undertaking
Important Clauses
Payment Terms
Not explicitly stated; contract may follow standard government terms including milestone-based payments and possible 30-day settlement after submission of compliant invoices.
Delivery Schedule
Delivery aligned to event dates: 30 & 31 Oct 2026; on-site management and souvenir printing to be completed before event day per contract.
Penalties/Liquidated Damages
Not detailed; potential LDs may apply for failure to meet timeline or quality standards as per general procurement norms.
Bidder Eligibility
-
Must have an office in Uttar Pradesh or demonstrable evidence of presence in the state
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No ongoing liquidation or bankruptcy; provide execution undertakings
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Proven experience in event management and souvenir printing for international seminars
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - International; Seminar; 200 x Priting of Souvenir for International seminar on 30 & 31 Oct 2026 at RVC Centre and College, Meerut Cantt; 151-200; Buyer premise
Pre-Bid & Qualification
Pre-Bid Date
26-10-2026 09:00:00
Pre-Bid Venue
Procurement Cell, RVC Centre and College, Meerut Cantt
Delivery Details
Delivery Locations
1
Delivery Cities
MEERUT
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | MEERUT | MEERUT | - | - | 1 | - | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 5
GeM-Bidding-10078684.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Past experience proofs (contract copy + invoice or execution certificate)
Financial statements or Turnover proof
EMD/Security deposit documents (if applicable by tender terms)
Technical bid documents demonstrating event management and printing capability
OEM authorizations or vendor certifications (if required by terms)
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for the Indian Army souvenir printing tender in Meerut?
Submit the technical bid showing your event management and printing capability, furnish 200 souvenir prints, provide evidence of a UP office, and attach past project proofs (contracts, invoices or client certificates). Ensure GST, PAN, and financial statements are included; confirm flexibility for up to 25% scope change.
What documents are required for the Meerut seminar procurement in 2026?
Provide GST certificate, PAN card, financial statements, past project proofs (contract+invoice or execution certificate), evidence of UP office, OEM authorizations if applicable, and technical bid detailing event management and printing capabilities.
What are the eligibility criteria for the Indian Army event tender in UP?
Eligibility includes a valid UP presence, no liquidation or bankruptcy status, demonstrated past experience via contracts or client certificates, and the ability to deliver 200 souvenirs and manage international seminar logistics within the event window.
What are the delivery requirements for the souvenir printing contract in Meerut?
Delivery must align with the 30-31 Oct 2026 seminar dates; on-site event management and printing should be completed ahead of time. The contract allows up to 25% quantity/duration adjustment at issue; ensure timely handover of printed souvenirs.
What are the payment terms for the UP seminar procurement contract?
Specific payment terms are not detailed; bidders should anticipate standard government terms, potentially milestone-based payments with settlement within 30 days of compliant invoices after delivery validation.
How to prove past experience for this Indian Army tender in Meerut?
Submit contract copies with invoices and bidder self-certification, execution certificates from clients, or alternative documents like third-party inspection notes to demonstrate successful delivery of similar event management and printing work.
What evidence of local presence is required for UP procurement?
Provide documentary evidence of an operational office in Uttar Pradesh (address, registration, contact details) and corresponding proofs requested in the tender terms to satisfy the service provider presence requirement.