Institute For Stem Cell Biology And Regenerative Medicine CHA Hiring Bengaluru Karnataka 25% Variation - 2026
Progress
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Office presence requirement: Service provider must establish an office in Karnataka with documentary evidence.
- • Dedicated toll-free service line and escalation matrix to ensure prompt CHA support.
- • Payroll requirement: At least 40% of manpower on the contractor’s payroll for a minimum of one year.
- • Contractor flexibility: Quantity or duration can be adjusted by up to 25% at contract issue and post-award.
- • Mandatory certificate submission: All certificates/documents specified in Bid Document, ATC, and Corrigendum must be uploaded.
- • Scope category: Custom House Agent services for import/export clearance of electronic devices, chemicals, and medical equipment for InStem.
- • Estimated value: ₹4,00,000 (lumpsum contract).
Categories
4
Tender Overview
The Institute For Stem Cell Biology And Regenerative Medicine (InStem), under the Department Of Biotechnology, invites bids for Hiring of Custom House Agent (CHA) on lumpsum basis to handle import/export clearance for shipments pertaining to electronic devices, chemicals, and medical/biomedical equipment at Bengaluru, Karnataka. Estimated contract value is ₹4,00,000 with a flexible scope allowing up to 25% increase in quantity or duration on contract issuance. The successful bidder must establish an office within the state and provide dedicated service support channels, including a toll-free number, with an escalation matrix. Unique requirements include maintaining at least 40% of manpower on the payroll for at least one year and uploading relevant verification documents. This tender emphasizes service reliability, locality compliance, and structured post-award support.
Technical Specifications & Requirements
- Service category: Custom House Agent (CHA) for import/export clearance of shipments for InStem.
- Location requirement: Office in Karnataka with verifiable documentary evidence.
- Support infrastructure: Dedicated/toll-free telephone line for service support and an escalation matrix of contact numbers.
- Staffing requirement: At least 40% of total manpower on the contractor’s payroll for a minimum of one year; related documents to be uploaded for verification.
- Contract flexibility: Option to adjust contract quantity or duration up to 25% at bid issuance; post-award adjustment allowed up to 25%.
- Compliance: Bidder must meet bid document certificates and ATC/Corrigendum requirements; non-submission leads to rejection.
Terms & Eligibility
- EMD: Not specified in the available terms; bidders should verify during bid submission.
- Office presence: Service provider must have Karnataka-based office as evidenced during bid.
- Service support: Bidders must provide dedicated toll-free support and formal escalation matrix.
- Payroll compliance: A minimum of 40% manpower on the payroll for at least one year; accompanying payroll documents to be uploaded.
- Documentation: Upload all required certificates and documents mentioned in the Bid Document, ATC, and Corrigendum; missing certificates lead to rejection.
Key Specifications
-
- Service: Custom House Agent (CHA) for import/export clearance of shipments related to electronic devices, chemicals, medical/biomedical equipment.
-
- Estimated contract value: ₹4,00,000 (lumpsum).
-
- Variation clause: 25% increase in quantity or contract duration allowed at issue and post-award.
-
- Local presence: Must have an office in Karnataka with documentary evidence.
-
- Support infrastructure: Dedicated toll-free number and formal escalation matrix.
-
- Payroll requirement: Minimum 40% manpower on the contractor’s payroll for at least one year.
Terms & Conditions
-
EMD: Not specified in the provided terms; verify during submission.
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Delivery/Service: CHA services for import/export clearance with Karnataka-based office.
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Payment/Penalties: Not detailed in available text; confirm in Bid Document and ATC.
Important Clauses
Option Clause
Contract quantity or duration can be revised up to 25% at the time of contract issue and again up to 25% post-issuance; bidders must accept revised scope.
Service Availability
An office of the service provider must be located in the state of consignee; documentary evidence required.
Support Infrastructure
Dedicated toll-free service number and escalation matrix of contact numbers must be provided.
Manpower
At least 40% of required manpower to be on payroll for at least one year; relevant documents to be uploaded for verification.
Bidder Eligibility
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- Must have a Karnataka-based office with verifiable proof.
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- Must provide a dedicated toll-free service line and escalation matrix.
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- Must ensure at least 40% payroll manpower on-roll for at least one year.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Hiring of Custom House Agent - Lumpsum Based - Import, Export; Clearing Agents for Clearing Import/Re-Export Shipment of inStem; Electronic Devices, Chemicals, Medical/Biomedical Equipment
Authority Records
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Documents 4
GeM-Bidding-9220399.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
- Documentary evidence of Karnataka office presence (address proof, utility bill, lease agreement).
- Dedicated toll-free service number and escalation matrix documentation.
- Payroll compliance documentation showing at least 40% manpower on the payroll for one year.
- Certificates and documents as per Bid Document, ATC, and Corrigendum (including statutory registrations).
- Standard bid submission documents (company registration, GSTIN, PAN, and related financial documents).
- Any OEM authorizations or import/export licensing documents if applicable.
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | ALL-WAYS LOGISTICS INDIA PRIVATE LIMITED Under PMA | 25-04-2026 11:36:09 | |
| 2 | KARGO-LEAGUE LOGISTICS PRIVATE LIMITED Under PMA | 25-04-2026 11:53:18 | |
| 3 | PRAKASH FREIGHT MOVERS LIMITED Under PMA | 23-04-2026 10:45:46 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | PRAKASH FREIGHT MOVERS LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Hiring of Custom House Agent - Lumpsum Based - Import, Export; Clearing Agents for Clearing Import/ | |
| L2 | KARGO-LEAGUE LOGISTICS PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Hiring of Custom House Agent - Lumpsum Based - Import, Export; Clearing Agents for Clearing Import/ | |
| L3 | ALL-WAYS LOGISTICS INDIA PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Hiring of Custom House Agent - Lumpsum Based - Import, Export; Clearing Agents for Clearing Import/ |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for the CHA tender in Bengaluru 2026 for InStem?
Bidders should establish a Karnataka-based office and submit evidence of presence, a dedicated toll-free support line, and an escalation matrix. Ensure at least 40% of staff are on payroll for a year, and upload all required documents per the Bid Document/ATC. The contract is lumpsum with up to 25% scope variation.
What documents are required for the Karnataka CHA procurement in 2026?
Submit proof of Karnataka office, toll-free service details, escalation matrix, payroll documentation showing 40% on-roll staff for one year, and certificates per Bid Document/ATC/Corrigendum. Include company registration, GSTIN, PAN, financial statements, and any OEM authorizations as applicable.
What is the estimated value and variation terms for this CHA contract?
The estimated value is ₹4,00,000 on a lumpsum basis. A bid variation clause allows up to 25% increase in contract quantity or duration at bid issue, with a similar post-award flexibility up to 25%.
What are the service support requirements for the CHA bidder?
The bidder must provide a dedicated toll-free service line and an escalation matrix with contact numbers. Office in Karnataka must be accessible for service delivery, and documentation verifying these provisions must be uploaded during bid submission.
Are there payroll-related eligibility criteria for the CHA contract?
Yes, at least 40% of total manpower must be on the contractor’s payroll for at least one year. The bidder must upload payroll verification documents for audit and compliance checks.
What is required to prove local presence in Karnataka for this tender?
Provide documentary evidence such as address proof, lease agreement or utility bill for the Karnataka office. This office must support CHA activities and be verifiable by the buyer during evaluation.
What standards or certifications are mandatory for this CHA bid?
The terms require submission of all certificates listed in the Bid Document/ATC/Corrigendum. While specific standards aren’t enumerated here, ensure compliance with typical regulatory and licensing docs for import/export clearance and local business operations.
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Documents 4
GeM-Bidding-9220399.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS