Border Security Force Kolkata Filter Fuel, Gasket Ring D10, Hose & Electrical Components Tender 2026 West Bengal
Bid Publish Date
29-Aug-2026, 2:12 pm
Bid End Date
21-Sep-2026, 2:00 pm
EMD
₹58,000
Value
₹29,00,000
Location
Progress
Key Highlights
- • BSF procurement in Kolkata for automotive and electrical components including FILTERS, HOSE, GASKET RING D10, AVR, WATER TEMPERATURE SENSOR, STARTER ASSEMBLY, V‑BELT, SWITCH OIL, TEMPERATURE SWITCH 18P 97C
- • Estimated contract value ₹2,900,000 with EMD ₹58,000; bid must include DD or online payment proof
- • 25% quantity variation allowed; extension rules calculated as (increased quantity / original quantity) × original delivery period with a 30‑day minimum
- • Imported items require OEM/Authorized Seller with registered India office for after‑sales support; submit authorization certificate
- • Data Sheets mandatory; mismatches may lead to bid rejection; post‑submission hardcopy delivery within 5 days of bid end date
- • GST to be self‑assessed by bidder; reimbursement as actuals or lower of applicable rates, limited to quoted GST percentage
- • Warranty terms exist but no duration provided; confirm warranty scope during bid submission
- • Delivery period linked to original delivery order; option clause exercised during extended period must follow calculation rules
Tender Overview
The Border Security Force (BSF) invites a procurement tender from suppliers in Kolkata, West Bengal for a range of automotive and electrical components, including FILTERS, HOSE, GASKET RING D10, AVR VOLTAGE REGULATOR, WATER TEMPERATURE SENSOR, STARTER ASSEMBLY, V BELT, and related SWITCHES. Estimated contract value is ₹2,900,000 with an EMD of ₹58,000. The scope covers 15 items listed in the BOQ, with delivery and after‑sales conditions governed by the buyer’s terms. The tender requires OEM/authorized dealer involvement for imported items and mandates data sheets for all submitted products. The option clause allows up to 25% quantity variation during and after contract award, impacting delivery timelines and unit costs. The delivery timeline starts after the original delivery order, with minimum extension rules and mandatory submission of various certificates. The location is Kolkata, West Bengal and the organization is Border Security Force (BSF) under Central Armed Police Forces.
Technical Specifications & Requirements
The tender’s technical section has no explicit product specifications in the provided data. However, key expectations can be inferred:
- Product categories include FILTERS, FILTER ELEMENTS, CLAMPS, GASKET RINGS, HOSE, HEAT EXCHANGERS, STARTER ASSEMBLY, V-BELT, SWITCH OIL, TEMPERATURE SWITCH 18P 97C, WATER TEMPERATURE SENSOR, and AVR VOLTAGE REGULATOR.
- Data sheets must be uploaded, and OEM authorization or service capability in India for imported items is required.
- Data sheet mismatch may lead to bid rejection; ensure all parameters align with offered products.
- Warranty is required but not quantified in the provided data; bidders should confirm scope.
- GST implications are to be self‑assessed by bidders; reimbursement is subject to applicable rates.
- The EMD is ₹58,000; the bid must include DD or online payment and hardcopy submission within 5 days of bid end date.
Terms, Conditions & Eligibility
- EMD: ₹58,000 via account payee DD payable to the specified commandant and location; submit scanned DD with bid; hardcopy within 5 days of bid end/opening.
- Quantity flexibility: up to 25% increase/decrease during/after contract at contracted rates; delivery period extended using the formula, with a minimum of 30 days.
- GST: bidder to determine GST; BSF will reimburse as per actuals or applicable rate, whichever is lower, up to quoted percentage.
- OEM/authorisation: required for imported items; Indian registered after‑sales support must be feasible; Manufacturer Authorization or Authorized Distributor details to be furnished.
- Data Sheets: mandatory data sheet upload; ensure alignment with product specifications.
- Documentation: GST, PAN, experience certificates, financials, manufacturing/OEM authorisation, and technical bid documents as per Terms & Conditions; non‑submission leads to rejection.
- Warranty: specified as “Warranty period of the supplied products” but no duration provided; bidders must confirm during bid submission.
Key Specifications
-
Product categories: FILTERS, FILTER ELEMENTS, HOSE, GASKET RING D10, HEAT EXCHANGER, STARTER ASSY, V BELT, SWITCH OIL, TEMPERATURE SWITCH 18P 97C, WATER TEMPERATURE SENSOR, AVR VOLTAGE REGULATOR
-
Estimated value: ₹2,900,000; EMD: ₹58,000
-
Delivery: linked to original delivery order with 25% quantity variation allowance
-
Documentation: Data Sheets, OEM authorization, and GST compliance
-
Warranty: unspecified; bidder to confirm coverage
Terms & Conditions
-
EMD of ₹58,000 must accompany bid via DD or online payment with hardcopy within 5 days
-
Quantity can vary up to 25% during contract at contracted rates, with extended delivery period rules
-
Imported items require Indian‑registered OEM/authorized service support and related authorization documents
Important Clauses
Payment Terms
GST will be reimbursed based on actual rates or the applicable rate, whichever is lower, limited to quoted GST percentage
Delivery Schedule
Delivery commences from the last date of the original delivery order; option clause allows extension with minimum 30 days; percentage variation up to 25%
Penalties/Liquidated Damages
Not explicitly stated in data; bidders should seek clarification on LD clauses during bid submission
Bidder Eligibility
-
Not under liquidation, court receivership, or similar proceedings; must upload declaration
-
OEM/Authorized Seller with Indian registered after‑sales support for imported items
-
Demonstrated capability with data sheets aligning to offered products
Tender Data
Bid Details
Quantity
78
Category
HEAT EXHANGER
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
5 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
30 %
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
FILTER FUEL , FILTER ELEMENT OIL , FILTER , CLAMP , GASKET RING D10 , HOSE , HEAT EXHANGER , ASSY STARTER , V BELT , SWITCH OIL , TEMPERATURE SWITCH 18P 97C , WATER TEMPERATURE SENSOR , AVR VOLTAGE REGULATOR
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
14
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
24 Paraganas North
Delivery Pincodes
700161
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Aloke Kumar Bera | 700161,HQ BSF WATER WING RAJARHAT,PLOT NO. II/E1,ACTION AREA - II, NEWTOWN, RAJARHAT | 24 Paraganas North | West Bengal | 700161 | 10 | 90 | - |
Authority Records
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Documents 5
GeM-Bidding-9819974.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
15 Items Sign in to view GEM price trends Sign in for GEM prices
FILTER FUEL
Part No 970310746
FILTER ELEMENT OIL
Part No 970603003
FILTER
Part No 48101039A
CLAMP
Part No 9704399306
GASKET RING D10
Part No 970300430
HOSE
Part No 48328073
HOSE
Part No 48328074
HOSE
Part No 48328079
HEAT EXHANGER
Part No 48300364
ASSY STARTER
Part No 970310966
V BELT
Part No 48108082
SWITCH OIL
Part No 970301919
TEMPERATURE SWITCH 18P 97C
Part No 970304054
WATER TEMPERATURE SENSOR
Part No 970851602
AVR VOLTAGE REGULATOR
Part No 48202559
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | FILTER FUEL | Part No 970310746 | 10 | no | dcww1 | 90 | |
| 2 | FILTER ELEMENT OIL | Part No 970603003 | 10 | no | dcww1 | 90 | |
| 3 | FILTER | Part No 48101039A | 10 | no | dcww1 | 90 | |
| 4 | CLAMP | Part No 9704399306 | 20 | no | dcww1 | 90 | |
| 5 | GASKET RING D10 | Part No 970300430 | 10 | no | dcww1 | 90 | |
| 6 | HOSE | Part No 48328073 | 1 | no | dcww1 | 90 | |
| 7 | HOSE | Part No 48328074 | 1 | no | dcww1 | 90 | |
| 8 | HOSE | Part No 48328079 | 1 | no | dcww1 | 90 | |
| 9 | HEAT EXHANGER | Part No 48300364 | 2 | no | dcww1 | 90 | |
| 10 | ASSY STARTER | Part No 970310966 | 2 | no | dcww1 | 90 | |
| 11 | V BELT | Part No 48108082 | 4 | no | dcww1 | 90 | |
| 12 | SWITCH OIL | Part No 970301919 | 2 | no | dcww1 | 90 | |
| 13 | TEMPERATURE SWITCH 18P 97C | Part No 970304054 | 2 | no | dcww1 | 90 | |
| 14 | WATER TEMPERATURE SENSOR | Part No 970851602 | 1 | no | dcww1 | 90 | |
| 15 | AVR VOLTAGE REGULATOR | Part No 48202559 | 2 | no | dcww1 | 90 |
Categories
26
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar procurements
Financial statements or bankers’ confirmation of financial standing
EMD submission proof (DD or online transaction link/print)
Technical bid documents and data sheets for all offered items
OEM Manufacturer Authorization / Authorized Distributor certificate
Proof of registered office for imported items’ after‑sales support in India
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for BSF filters tender in Kolkata 2026 under West Bengal?
Bidders must submit GST, PAN, experience certificates, and financial statements, plus EMD ₹58,000 via DD or online. Include OEM authorization for imported items, data sheets, and technical bid documents. Ensure 25% quantity variation rights are acknowledged in the bid and follow delivery schedule linked to the last delivery order.
What documents are required for BSF vehicle components tender in Kolkata?
Required documents include GST certificate, PAN, experience certificates, financial statements, EMD proof, data sheets for all offered items, OEM authorization or distributor authorization, and proof of Indian registered after‑sales support for imported goods; failure to provide leads to rejection.
What are the key technical specifications for BSF start/engine components tender 2026?
Technical scope covers FILTERS, FILTER ELEMENTS, HOSE, GASKET RING D10, HEAT EXCHANGER, STARTER ASSEMBLY, V‑BELT, SWITCH OIL, TEMPERATURE SWITCH 18P 97C, WATER TEMPERATURE SENSOR, AVR VOLTAGE REGULATOR; data sheets must be uploaded; no explicit numeric specs provided in data.
When is the delivery period for BSF Kolkata procurement contract after order?
Delivery begins from the last date of the original delivery order; option clause allows up to 25% quantity changes with calculated time extensions; minimum extension period is 30 days, subject to contract terms.
What are the GST considerations for BSF procurement in West Bengal?
Bidder must determine applicable GST; BSF will reimburse GST at actual rates or the lower of the quoted rate, as permitted; bidders should quote GST% accurately and be prepared to provide tax invoices.
What is the EMD amount for the BSF Kolkata tender and how is it paid?
EMD is ₹58,000; payment can be via Account Payee Demand Draft in favor of the specified commandant at the Water Wing location; a scanned copy must be uploaded with the bid and the hardcopy submitted within 5 days after bid end date.
What is required for imported item supplier authorization for this BSF tender?
Imported items require OEM/Authorized Seller with a registered India office for after‑sales support; bidders must furnish Manufacturer Authorization/Certificate detailing name, designation, address, email, and phone, along with bid documents.
What is the role of data sheets in BSF bid submission for Kolkata?
Data Sheets for all offered products are mandatory; BSF will match data against the technical parameters; mismatches can lead to bid rejection; ensure alignment between data sheet parameters and actual product specifications.