Indian Army IT Maintenance & Spare Parts Tender Pathankot Punjab 2026 - OEM Spares, 99750 Estimated Value
Progress
Key Highlights
- • OEM/OES authenticity required for all spare parts
- • Fresh, brand-new items with OEM certification/documentation on request
- • Sample photographs required for technical evaluation
- • Delivery address: Pathankot, Punjab; 24-hour pre-check window for deposits
- • Quantity variation up to 25% during and after contract
- • 32-33 spares across Epson, Canon, HP, Brother; 33 total items
- • Packaging/damage protection mandatory; replacements at no extra cost
- • OEM authorization/certification to be provided when demanded
Tender Overview
The Indian Army seeks procurement of IT maintenance spares and consumables across a range of brands including EPSON, CANON, HP, and BROTHER. Estimated value is ₹99,750 with a 33-item scope targeting OEM/OES spare parts such as maintenance boxes, printer heads, drum units, pickup rollers, and display panels for various models. Location for delivery/verification is Pathankot, Punjab (863 Fd Wksp Coy EME, Mamun Cantt). The contract supports single purchases with option clauses to adjust quantity up to 25% of bid quantity and extend delivery within contract terms. Unique requirement: items must be new, genuine OEM, and supplied with OEM authorization if requested, with evidence via technical evaluation photographs before final acceptance.
Technical Specifications & Requirements
- Product categories include: IT maintenance boxes, IT printer heads, IT scanner units, IT display panels, IT logic cards, IT pickup rollers, and IT drum units for HP, Epson, Canon, Toshiba, Brother, and related machines.
- 33 line items with an estimated value of ₹99,750; exact item descriptions are OEM-specific and required to be brand-new and individually verifiable.
- Key requirements include: genuine OEM/OES items, OEM authorization/certification on demand, packaging to prevent transit damage, and conformity to OEM specifications, dimensions, and performance.
- Technical evaluation relies on sample photographs matching each spare/equipment to specification for rejection on mismatch. Delivery/installation location confirmed as Pathankot, Punjab.
- Emphasis on authentic parts with brand provenance and conformity to model compatibility.
Terms, Conditions & Eligibility
- EMD: not specified in data; bidders must comply with standard vendor code creation documents: PAN, GSTIN, cancelled cheque, EFT mandate.
- Delivery terms allow a 25% quantity variation during and after contract; extended delivery time calculations apply with minimum 30 days.
- Mandatory OEM/OES authenticity, new condition, and matching OEM specifications; vendor to provide OEM authorisation if demanded.
- Inspection-based rejection for damaged or non-conforming items; replacements at vendor cost.
- Early deposit window: items to be deposited within 24 hours after bid opening for verification by Technical Evaluation Committee.
- Address for delivery: Pathankot, 863 Fd Wksp Coy EME, Mamun Cantt, Punjab 145001. Bidder documentation includes PAN, GST, cancelled cheque, and EFT mandate.
Key Specifications
-
- OEM/OES spare parts for IT maintenance equipment (EPSON, CANON, HP, BROTHER)
-
- New, genuine OEM items with conformity to model-specific specifications
-
- Packaging adequate to prevent transit damage; inspection upon delivery
-
- OEM authorization provided if demanded by buyer
-
- Delivery location: Pathankot, Punjab; 24-hour deposition for TEC checking
Terms & Conditions
-
Delivery quantity may vary up to 25% during/after contract with adjusted timelines
-
Items must be brand new, OEM-certified, and suitable for listed equipment
-
Sample photos must be uploaded for technical evaluation
-
Advance/equivalent deposits via GST/PAN/EFT documentation required
Important Clauses
Payment Terms
Not explicitly stated; vendors should align with standard government payment cycles and provide EFT mandates with bid
Delivery Schedule
Delivery can extend within contract terms; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified; inspection-based rejection and replacement at vendor cost implied
Bidder Eligibility
-
OEM/OES spare parts experience for IT equipment
-
Ability to provide OEM authorization on request
-
Compliance with packaging, safety, and delivery integrity
Tender Data
Bid Details
Quantity
38
Category
IT MAINTENANCE BOX EPSON L4360
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
IT MAINTENANCE BOX EPSON L4360 , IT MAINTENANCE BOX CANON G-3060 , IT PRINTER HEAD CARTRIDGE CH70C , IT PRINTER HEAD CARTRIDGE BH70B , IT MAINTENANCE BOX EPSON L15150 , IT PRINT HEAD EPSON L15150 , IT MAINTENANCE BOX CANON G-7070 , IT DISPLAY PANEL OF HP ALL IN ONE PC , IT SCANNER UNIT BROTHER MFC L3735CDN , IT LOGIC CARD BROTHER MFC L3735CDN , IT PRESSOR ROLLER HP LASER 1008A , IT TEFLON SLAVE HP LASER 1008A , IT LOGIC CARD HP LASER 1008A , IT PICKUP ROLLER ASSY HP 108W , IT PRESSOR ROLLER HP 108W , IT TEFLON SLAVE HP 108W , IT DRUM UNIT PHOTOCOPIER MACHINE HP LASERJET MFP M438NDA , IT PICKUP ROLLER HP LASERJET 1020 , IT TEFLON SLAVE HP LASERJET 1020 , IT PRESSOR ROLLER HP LASERJET 1020 , IT LOGIC CARD HP LASERJET 1020 , IT LOGIC CARD CANON LBP 6030 , IT TEFLON SLAVE CANON LBP 6030 , IT PRESSOR ROLLER CANON LBP 6030 , IT BODY COVER EPSON L6490 , IT PICKUP ROLLER ASSY EPSON L3250 , IT PRINT HEAD EPSON L3215 , IT DRUM UNIT PHOTOCOPIER MACHINE TOSHIBA 2309A , IT DEVELOPER UNIT PHOTOCOPIER MACHINE TOSHIBA 2309A , IT PRINT HEAD EPSON L3110 , IT PICKUP ROLLER HP LASERJET P-2035 , IT TEFLON SLAVE HP LASERJET P-2035 , IT PRESSOR ROLLER HP LASERJET P-2035
Delivery Details
Max Delivery Days
21
Delivery Locations
1
Delivery Cities
Gurdaspur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Gurdaspur | Gurdaspur | - | - | 1 | 21 | - |
Authority Records
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End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 5
GeM-Bidding-9994264.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
33 Items Sign in to view GEM price trends Sign in for GEM prices
IT MAINTENANCE BOX EPSON L4360
IT MAINTENANCE BOX EPSON L4360
IT MAINTENANCE BOX CANON G-3060
IT MAINTENANCE BOX CANON G-3060
IT PRINTER HEAD CARTRIDGE CH70C
IT PRINTER HEAD CARTRIDGE CH70C
IT PRINTER HEAD CARTRIDGE BH70B
IT PRINTER HEAD CARTRIDGE BH70B
IT MAINTENANCE BOX EPSON L15150
IT MAINTENANCE BOX EPSON L15150
IT PRINT HEAD EPSON L15150
IT PRINT HEAD EPSON L15150
IT MAINTENANCE BOX CANON G-7070
IT MAINTENANCE BOX CANON G-7070
IT DISPLAY PANEL OF HP ALL IN ONE PC
IT DISPLAY PANEL OF HP ALL IN ONE PC
IT SCANNER UNIT BROTHER MFC L3735CDN
IT SCANNER UNIT BROTHER MFC L3735CDN
IT LOGIC CARD BROTHER MFC L3735CDN
IT LOGIC CARD BROTHER MFC L3735CDN
IT PRESSOR ROLLER HP LASER 1008A
IT PRESSOR ROLLER HP LASER 1008A
IT TEFLON SLAVE HP LASER 1008A
IT TEFLON SLAVE HP LASER 1008A
IT LOGIC CARD HP LASER 1008A
IT LOGIC CARD HP LASER 1008A
IT PICKUP ROLLER ASSY HP 108W
IT PICKUP ROLLER ASSY HP 108W
IT PRESSOR ROLLER HP 108W
IT PRESSOR ROLLER HP 108W
IT TEFLON SLAVE HP 108W
IT TEFLON SLAVE HP 108W
IT DRUM UNIT PHOTOCOPIER MACHINE HP LASERJET MFP M438NDA
IT DRUM UNIT PHOTOCOPIER MACHINE HP LASERJET MFP M438NDA
IT PICKUP ROLLER HP LASERJET 1020
IT PICKUP ROLLER HP LASERJET 1020
IT TEFLON SLAVE HP LASERJET 1020
IT TEFLON SLAVE HP LASERJET 1020
IT PRESSOR ROLLER HP LASERJET 1020
IT PRESSOR ROLLER HP LASERJET 1020
IT LOGIC CARD HP LASERJET 1020
IT LOGIC CARD HP LASERJET 1020
IT LOGIC CARD CANON LBP 6030
IT LOGIC CARD CANON LBP 6030
IT TEFLON SLAVE CANON LBP 6030
IT TEFLON SLAVE CANON LBP 6030
IT PRESSOR ROLLER CANON LBP 6030
IT PRESSOR ROLLER CANON LBP 6030
IT BODY COVER EPSON L6490
IT BODY COVER EPSON L6490
IT PICKUP ROLLER ASSY EPSON L3250
IT PICKUP ROLLER ASSY EPSON L3250
IT PRINT HEAD EPSON L3215
IT PRINT HEAD EPSON L3215
IT DRUM UNIT PHOTOCOPIER MACHINE TOSHIBA 2309A
IT DRUM UNIT PHOTOCOPIER MACHINE TOSHIBA 2309A
IT DEVELOPER UNIT PHOTOCOPIER MACHINE TOSHIBA 2309A
IT DEVELOPER UNIT PHOTOCOPIER MACHINE TOSHIBA 2309A
IT PRINT HEAD EPSON L3110
IT PRINT HEAD EPSON L3110
IT PICKUP ROLLER HP LASERJET P-2035
IT PICKUP ROLLER HP LASERJET P-2035
IT TEFLON SLAVE HP LASERJET P-2035
IT TEFLON SLAVE HP LASERJET P-2035
IT PRESSOR ROLLER HP LASERJET P-2035
IT PRESSOR ROLLER HP LASERJET P-2035
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | IT MAINTENANCE BOX EPSON L4360 | IT MAINTENANCE BOX EPSON L4360 | 1 | nos | sanjay@863 | 21 | |
| 2 | IT MAINTENANCE BOX CANON G-3060 | IT MAINTENANCE BOX CANON G-3060 | 1 | nos | sanjay@863 | 21 | |
| 3 | IT PRINTER HEAD CARTRIDGE CH70C | IT PRINTER HEAD CARTRIDGE CH70C | 2 | nos | sanjay@863 | 21 | |
| 4 | IT PRINTER HEAD CARTRIDGE BH70B | IT PRINTER HEAD CARTRIDGE BH70B | 2 | nos | sanjay@863 | 21 | |
| 5 | IT MAINTENANCE BOX EPSON L15150 | IT MAINTENANCE BOX EPSON L15150 | 1 | nos | sanjay@863 | 21 | |
| 6 | IT PRINT HEAD EPSON L15150 | IT PRINT HEAD EPSON L15150 | 1 | nos | sanjay@863 | 21 | |
| 7 | IT MAINTENANCE BOX CANON G-7070 | IT MAINTENANCE BOX CANON G-7070 | 1 | nos | sanjay@863 | 21 | |
| 8 | IT DISPLAY PANEL OF HP ALL IN ONE PC | IT DISPLAY PANEL OF HP ALL IN ONE PC | 2 | nos | sanjay@863 | 21 | |
| 9 | IT SCANNER UNIT BROTHER MFC L3735CDN | IT SCANNER UNIT BROTHER MFC L3735CDN | 1 | nos | sanjay@863 | 21 | |
| 10 | IT LOGIC CARD BROTHER MFC L3735CDN | IT LOGIC CARD BROTHER MFC L3735CDN | 1 | nos | sanjay@863 | 21 | |
| 11 | IT PRESSOR ROLLER HP LASER 1008A | IT PRESSOR ROLLER HP LASER 1008A | 1 | nos | sanjay@863 | 21 | |
| 12 | IT TEFLON SLAVE HP LASER 1008A | IT TEFLON SLAVE HP LASER 1008A | 1 | nos | sanjay@863 | 21 | |
| 13 | IT LOGIC CARD HP LASER 1008A | IT LOGIC CARD HP LASER 1008A | 1 | nos | sanjay@863 | 21 | |
| 14 | IT PICKUP ROLLER ASSY HP 108W | IT PICKUP ROLLER ASSY HP 108W | 1 | nos | sanjay@863 | 21 | |
| 15 | IT PRESSOR ROLLER HP 108W | IT PRESSOR ROLLER HP 108W | 1 | nos | sanjay@863 | 21 | |
| 16 | IT TEFLON SLAVE HP 108W | IT TEFLON SLAVE HP 108W | 1 | nos | sanjay@863 | 21 | |
| 17 | IT DRUM UNIT PHOTOCOPIER MACHINE HP LASERJET MFP M438NDA | IT DRUM UNIT PHOTOCOPIER MACHINE HP LASERJET MFP M438NDA | 1 | nos | sanjay@863 | 21 | |
| 18 | IT PICKUP ROLLER HP LASERJET 1020 | IT PICKUP ROLLER HP LASERJET 1020 | 1 | nos | sanjay@863 | 21 | |
| 19 | IT TEFLON SLAVE HP LASERJET 1020 | IT TEFLON SLAVE HP LASERJET 1020 | 2 | nos | sanjay@863 | 21 | |
| 20 | IT PRESSOR ROLLER HP LASERJET 1020 | IT PRESSOR ROLLER HP LASERJET 1020 | 2 | nos | sanjay@863 | 21 | |
| 21 | IT LOGIC CARD HP LASERJET 1020 | IT LOGIC CARD HP LASERJET 1020 | 1 | nos | sanjay@863 | 21 | |
| 22 | IT LOGIC CARD CANON LBP 6030 | IT LOGIC CARD CANON LBP 6030 | 1 | nos | sanjay@863 | 21 | |
| 23 | IT TEFLON SLAVE CANON LBP 6030 | IT TEFLON SLAVE CANON LBP 6030 | 1 | nos | sanjay@863 | 21 | |
| 24 | IT PRESSOR ROLLER CANON LBP 6030 | IT PRESSOR ROLLER CANON LBP 6030 | 1 | nos | sanjay@863 | 21 | |
| 25 | IT BODY COVER EPSON L6490 | IT BODY COVER EPSON L6490 | 1 | nos | sanjay@863 | 21 | |
| 26 | IT PICKUP ROLLER ASSY EPSON L3250 | IT PICKUP ROLLER ASSY EPSON L3250 | 1 | nos | sanjay@863 | 21 | |
| 27 | IT PRINT HEAD EPSON L3215 | IT PRINT HEAD EPSON L3215 | 1 | nos | sanjay@863 | 21 | |
| 28 | IT DRUM UNIT PHOTOCOPIER MACHINE TOSHIBA 2309A | IT DRUM UNIT PHOTOCOPIER MACHINE TOSHIBA 2309A | 1 | nos | sanjay@863 | 21 | |
| 29 | IT DEVELOPER UNIT PHOTOCOPIER MACHINE TOSHIBA 2309A | IT DEVELOPER UNIT PHOTOCOPIER MACHINE TOSHIBA 2309A | 1 | nos | sanjay@863 | 21 | |
| 30 | IT PRINT HEAD EPSON L3110 | IT PRINT HEAD EPSON L3110 | 1 | nos | sanjay@863 | 21 | |
| 31 | IT PICKUP ROLLER HP LASERJET P-2035 | IT PICKUP ROLLER HP LASERJET P-2035 | 1 | nos | sanjay@863 | 21 | |
| 32 | IT TEFLON SLAVE HP LASERJET P-2035 | IT TEFLON SLAVE HP LASERJET P-2035 | 1 | nos | sanjay@863 | 21 | |
| 33 | IT PRESSOR ROLLER HP LASERJET P-2035 | IT PRESSOR ROLLER HP LASERJET P-2035 | 1 | nos | sanjay@863 | 21 |
Categories
13
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate copy certified by bank
OEM authorization/certificate of genuineness (upon request)
Technical bid documents and sample photographs of spares
Evidence of brand-new condition and OEM specifications compliance
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for IT spare parts tender in Pathankot 2026?
Submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization if required. Provide sample photographs for tech evaluation and ensure items are brand-new OEM/OES. Delivery must be to Pathankot, Punjab, with packaging protecting against damage; quantity may adjust up to 25%.
What documents are required for OEM spare parts procurement India?
Provide PAN, GST, cancelled cheque, EFT mandate, OEM authorization on demand, technical bid, and spares sample photographs. Ensure items are OEM-certified, brand-new, and conform to model-specific dimensions and performance requirements.
What are the delivery terms for Army IT maintenance spares in Punjab?
Delivery can be extended per contract with a 25% quantity variation. Additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days, and deliver/verify at 863 Fd Wksp Coy EME, Pathankot.
Which OEM standards apply to Canon, Epson, and HP spares tender?
Items must be genuine OEM/OES and conform to OEM specifications and dimensions; OEM authorization/certification must be supplied if demanded and samples required for technical evaluation.
What is the estimated contract value for this Army IT spares tender?
The estimated value is ₹99,750. The scope covers 33 items including maintenance boxes, printer heads, drums, and related components across multiple brands.
How to ensure items pass technical evaluation photographs in this tender?
Upload high-quality photographs showing each spare’s branding, labels, and dimensions; ensure photos match OEM parts and model compatibility; non-conforming items will be rejected and replaced at no extra cost.
What are the key eligibility criteria for this Indian Army IT spare tender?
Eligibility includes OEM/OES capability, brand-new condition, ability to provide OEM authorizations, compliance with packaging and transport requirements, and submission of PAN, GST, and EFT documents for vendor code creation.
When is the deployment window for deposit and inspection in Pathankot?
Items must be deposited within 24 hours after bid opening for TEC checking; inspection occurs to confirm conformity with OEM specifications before final acceptance.