Indian Army Inverted Mirror Trolley Mounted Under Vehicle Search Mirror Convex Security Mirrors Tender 2025
Bid Publish Date
18-Nov-2025, 9:25 am
Bid End Date
21-Nov-2025, 10:00 am
Location
Progress
Quantity
6
Bid Type
Two Packet Bid
Key Highlights
- • Mandatory pre-bid interaction and site visit on 25 Apr 2025 with site visit certificate
- • OEM authorization required for all items; past three years' regional experience emphasized
- • 25% quantity variation rights during contract and currency; extended delivery proportional to change
- • Scope includes supply, installation, testing, and commissioning; 1-year warranty from final acceptance
- • Local service centre details and India-based maintenance network required
Categories
4
Tender Overview
The Indian Army (Department Of Military Affairs) is inviting bids for the supply of inverted mirror trolley-mounted under-vehicle search mirrors, specifically convex security mirrors (V2) in the Q4 category. The scope includes supply, installation, testing, and commissioning at the consignee location, with a 1-year warranty from final acceptance. The bid accommodates quantity adjustments up to 25% during contract execution and extended delivery windows, measured by a defined delivery period formula. Pre-bid meeting and on-site inspection are mandatory, with a site-visit certificate required for technical eligibility. Local service support and OEM authorization are emphasized to ensure post-sale service capability.
- Organizational scope: Indian Army procurement under Department Of Military Affairs
- Product category: Convex Security Mirrors (V2) for vehicle search; installing a trolley-mounted system
- Delivery/installation: includes installation, testing, commissioning, and ongoing maintenance
- Key differentiator: mandatory pre-bid interaction and site visit with certification; OEM authorization required; local service centre details requested
- Delivery flexibility: 25% quantity variation allowed; extended delivery period with calculated time based on original vs increased quantity
- Warranty: 1 year from final acceptance; OEM warranty certificates to be provided at delivery
Technical Specifications & Requirements
- Scope of supply: Supply, Installation, Testing and Commissioning of inverted mirror trolley-mounted under-vehicle search mirrors (convex mirrors, V2) for Q4 category
- Quality/assurance: OEM authorization required for all items; prior sample approval from competent authority
- Site readiness: On-site visit mandatory; site visit date: 25 Apr 2025 at 1100h; attendance certificate from Project Officer required for technical evaluation
- Documentation: Pre-bid attendance is mandatory; non-attendance results in disqualification
- Support: Local service centre details must be provided; post-delivery support and maintenance network in India
- Warranty: 1-year warranty from final acceptance; OEM warranty certificates to be submitted at delivery
- Delivery terms: Scope includes supply, installation, testing, commissioning; delivery schedule governed by option clause and delivery period rules
- Compliance: No specifications in BOQ; bidders must rely on OEM and standard compliance for convex security mirrors
Terms, Conditions & Eligibility
- Option clause: quantity may be increased/decreased by up to 25% at contract placement and during currency at contracted rates
- Pre-bid/Site visit: mandatory attendance on 25 Apr 2025; site visit certificate required; non-compliance leads to disqualification
- Sample approval: prior sample approval from competent authority
- OEM authorization: required for all items; bidders must provide OEM authentication
- Experience: past experience in this region with the same item over the last 3 years
- Warranty: 1 year warranty from final acceptance/installation; OEM certificates required at delivery
- Service capability: well-established installation, commissioning, training, troubleshooting and Maintenance Service group in India
- Delivery: supply, installation, testing and commissioning within the prescribed delivery framework; extended delivery time rules apply
- Documentation: bidder to provide site visit certificate and pre-bid attendance record; proof of local service capability
- Payment terms: not specified in data
- Penalties: not specified in data
Key Specifications
-
Product: inverted mirror trolley-mounted under-vehicle search mirror
-
Component: convex security mirrors (V2), Q4 category
-
Scope: supply, installation, testing and commissioning
-
Warranty: 1 year from final acceptance
-
Documentation: OEM warranty certificates at delivery
-
Service: local India-based installation, training, troubleshooting, and maintenance
Terms & Conditions
-
25% quantity variation rights during contract and currency
-
Mandatory pre-bid interaction and site visit on 25 Apr 2025
-
OEM authorization required and regional experience in last 3 years
Important Clauses
Payment Terms
Not specified in data; bidders should seek clarification during pre-bid
Delivery Schedule
Delivery period governed by option clause; additional time formula provided, minimum 30 days
Penalties/Liquidated Damages
Not specified in data; evaluate during technical due diligence
Bidder Eligibility
-
Must submit OEM authorization for all items
-
Past three years of experience with the same item in the region
-
Mandatory site visit and pre-bid attendance on specified date
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Inverted Mirror Trolley Mounted Under Vehicle Search Mirror Convex Security Mirrors (V2) (Q4)
Authority Records
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Documents 2
GeM-Bidding-8600740.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
OEM authorization certificates for all items
Past three years experience certificates in the same region
Financial statements or proof of financial health
Site visit certificate signed by Project Officer
Technical bid documents and installation/commissioning plan
Warranty certificates from OEM
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | BHAMSARA TRADERS Under PMA | Make : SGS Model : SGS Security Mirrors | 20-11-2025 15:51:08 | |
| 2 | NK YADAV ENTERPRISES Under PMA | Make : SGS Model : SGS Security Mirrors | 19-11-2025 18:38:06 | |
| 3 | POORVI SALES CORPORATION Under PMA | Make : SGS Model : SGS Security Mirrors | 20-11-2025 20:49:53 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | NK YADAV ENTERPRISES Under PMA | Item Categories : Inverted Mirror Trolley Mounted Under Vehicle Search Mirror Convex Security Mirrors (V2) | |
| L2 | POORVI SALES CORPORATION Under PMA | Item Categories : Inverted Mirror Trolley Mounted Under Vehicle Search Mirror Convex Security Mirrors (V2) | |
| L3 | BHAMSARA TRADERS Under PMA | Item Categories : Inverted Mirror Trolley Mounted Under Vehicle Search Mirror Convex Security Mirrors (V2) |
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for the Indian Army convex mirrors tender 2025
Bidders must complete pre-bid attendance and obtain site visit certification by the Project Officer on 25 Apr 2025, submit OEM authorizations for all items, and provide regional experience certificates for the last 3 years. The scope includes supply, installation, testing and commissioning with 1-year warranty.
What documents are required for the security mirror tender 2025
Required documents include GST registration, PAN, OEM authorization for all items, experience certificates showing 3 years in the region, financial statements, site visit certificate, technical bid, and OEM warranty certificates to be provided at delivery.
What are the delivery terms for the Indian Army mirror tender
Delivery is governed by an option clause allowing +/-25% quantity variation during contract and currency; additional delivery time is calculated as ( Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What warranty is provided for the convex mirrors in this tender
A 1-year warranty from final acceptance or from completion of installation, testing, and commissioning, whichever is applicable; OEM warranty certificates must be submitted at delivery and the seller ensures rectification during the warranty period.
What is required for site visit and pre-bid attendance
Site visit must be completed on 25 Apr 2025 at 1100h; a site visit certificate signed by the Project Officer is mandatory for technical evaluation; pre-bid interaction occurs at 11:00 on the same day.
What is the scope of supply for this tender in India
Scope includes supply, installation, testing and commissioning of inverted mirror trolley-mounted under-vehicle search mirrors (convex mirrors, V2) with OEM authorization and 1-year warranty; post-delivery service network in India is expected.
Are local service centers and after-sales support required
Yes, bidders must provide details of local service centers in India and demonstrate an established maintenance and troubleshooting network to support installation and post-warranty service.
What qualifies as regional experience for this tender
Bidder must provide evidence of past three years' work in the same item within the region, including client names, project scope (supply and maintenance), and performance outcomes to support eligibility.
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Documents 2
GeM-Bidding-8600740.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS