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Madhya Pradesh Law And Legislative Department Toner Cartridges Tender 2025 MP - IS 550 Compliant Ink/ toner Cartridges supply

Bid Publish Date

29-Dec-2025, 4:25 pm

Bid End Date

12-Jan-2026, 5:00 pm

Location

BHOPAL , MADHYA PRADESH

Progress

Issue29-Dec-2025, 4:25 pm
AwardPending
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Quantity

130

Bid Type

Two Packet Bid

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

The Madhya Pradesh Law And Legislative Department invites bids for the supply of toner cartridges and ink consumables for printers and multifunction devices. Scope is limited to GOODS supply with no BOQ quantity shown; typical items cover OEM-compatible cartridges, color options, and model-specific replacements. Key differentiator includes OEM authenticity verification (MAF), and eligibility for dedicated service support with toll-free escalation, plus potential quantity adjustments up to 25% under the option clause. Location is Madhya Pradesh, India, with procurement framed as a state government tender for printer consumables.

Technical Specifications & Requirements

  • Product category: Toner cartridges / ink cartridges / printer consumables
  • Generic attributes: cartridge class, printer/ multifunction device brand compatibility, cartridge/consumable type, ink color, OEM model numbers for printers and cartridges, and minimum yield requirements
  • Compliance notes: MAF must be ink-signed by OEM; OEM validity checks by department
  • Service terms: escalation matrix, toll-free service support, and dedicated service centres in each consignee state; on-site vs carry-in warranty handled per item
  • Additional considerations: imported products require a registered Indian office of the OEM or authorized seller for after-sales service; GST applied as per actuals or lower of quoted rate
  • Delivery scope: purely supply of goods; delivery timelines are governed by option clause while ensuring minimum 30 days base delivery where applicable
  • Documentation: OEM authorization and MAF verification are critical for bid deeming; service centre evidence required within 30 days if not already present

Terms, Conditions & Eligibility

  • EMD and bid security details are not specified in the data; bidders must comply with standard government EMD practices as per terms
  • Option clause allows quantity fluctuation up to 25%, both before and during contract currency, with delivery timeline adjusted accordingly
  • Imported products require Indian OEM registered office for after-sales support; submit certificate
  • Financial standing: bidders must declare no liquidation or bankruptcy; provide undertaking
  • GST: bidder to compute and quote GST; reimbursement as per actuals or applicable rate, whichever is lower
  • MAF verification and OEM signing are mandatory; service support escalation matrix and dedicated toll-free numbers must be provided

Key Specifications

  • Product: Toner cartridges / ink cartridges / printer consumables

  • Category: Generic; color options; model numbers of OEM printers and cartridges

  • Minimum yield: Not specified in data; ensure compatibility with OEM units

  • Standards/certifications: IS 550 equivalent implied by generic wording; explicit IS/ISO not provided

  • Delivery scope: Pure supply; option clause governs quantities and delivery windows

  • Warranty/AMC: Service center availability and escalation requirements; OEM MAF validation

  • Performance: Dedicated service centers in each consignee location; toll-free support

Terms & Conditions

  • Option Clause allows ±25% quantity variation and extended delivery time with minimum 30 days

  • Imported items require OEM registered office in India for after-sales support

  • MAF must be ink-signed by OEM; department may verify authenticity

Important Clauses

Payment Terms

GST and pricing will follow actuals or the lower quoted rate; no fixed advance term specified

Delivery Schedule

Delivery begins after order and may extend within option clause; minimum 30 days extension rule applies

Penalties/Liquidated Damages

Not explicitly stated; standard procurement penalties implied via delivery commitments and OEM compliance

Bidder Eligibility

  • No liquidation or bankruptcy declarations

  • OEM authorization and MAF signed by OEM

  • Presence of functional service centre or plan to establish within 30 days

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable Canon
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine LBP161dn / LBP162dw / MF261d / MF264dw / MF266dn / MF269dw
GENERIC Model Number of OEM's Printer Cartridge/Consumable Canon - 51
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 1001 to 2000, 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates

4

Financial statements

5

EMD/Security deposit (as applicable per terms)

6

Technical bid documents

7

OEM authorizations

8

MAF (Manufacturers Authorization Form) signed by OEM

9

Evidence of functional service centre or plan to establish within 30 days of award

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid on the toner cartridges tender in Madhya Pradesh 2025

Bidders must submit GST, PAN, experience certificates, financials, and EMD along with OEM authorizations and MAF signed by the OEM. Ensure service center readiness and provide escalation contacts; follow the option clause allowing up to 25% quantity variation and delivery extensions with proper calculations.

What documents are required for MP toner cartridge procurement

Required documents include GST certificate, PAN card, experience certificates, financial statements, EMD, OEM authorization, MAF signed by OEM, and evidence of a service center or plan to establish one within 30 days of award; ensure compliance with GST rules.

What are the technical specifications for toner cartridges MP tender

Specifications specify cartridge class, printer/MFD brand compatibility, cartridge type, color, OEM model numbers, and minimum yield. While explicit yield isn't listed, ensure compatibility with OEM devices and obtain MAF to prove authenticity for contract award.

When is delivery required for the MP cartridge tender

Delivery is governed by the option clause enabling up to 25% quantity variation and potential extended delivery time; minimum extension calculation uses (increased quantity ÷ original quantity) × original delivery period, with a floor of 30 days.

What is required for OEM/Imported toner cartridges in MP

Imported cartridges must have an OEM or authorized seller with a registered Indian office for after-sales support; submit a certificate proving the Indian presence and service capability prior to bid evaluation.

What are the GST considerations for MP toner cartridge bids

Bidders must determine GST independently; the department reimburses GST as actuals or the lower of the quoted rate, subject to the quoted GST percentage; ensure accurate GST invoicing for reimbursement.

How to verify MAF authenticity for this MP tender

MAF must be ink-signed by the OEM; the department reserves the right to verify authenticity with the OEM; ensure the MAF is submitted with the bid and matches OEM details exactly.

What happens if quantities are increased during contract in MP

Quantity may be increased by up to 25% during contract currency at contracted rates; delivery timelines adjust per the option clause with the extended period based on the original delivery timeframe.