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Food Corporation Of India Videography & Photography Services Tender 2025 India - 25% Quantity/Duration Option & Excess Settlement

Bid Publish Date

04-Dec-2025, 12:43 pm

Bid End Date

09-Dec-2025, 1:00 pm

Value

₹34,000

Location

SONITPUR , ASSAM

Progress

Issue04-Dec-2025, 12:43 pm
AwardPending
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Quantity

35

Bid Type

Two Packet Bid

Categories 2

SERVICES PHOTOGRAPHY WORK

Tender Overview

Food Corporation Of India invites bids for videography and photography services covering event coverage, sports events, survey, landmarks coverage, media briefings, cinematic and explainer videos, product demonstrations and motion graphics. The estimated value is ₹34,000 with flexible contract quantity/duration adjustments up to 25% at contract issue and post-issuance. The procurement, overseen by the Department Of Food And Public Distribution, anticipates service delivery across targeted engagements, with an ATC document referenced for bidder guidelines. A notable feature is the Excess Settlement option enabling addon charges up to a specified percentage of item-level value, subject to declared applicability and supporting documents.

Technical Specifications & Requirements

  • Scope: Videography and photography services for events and media coverage (including sports events, landmarks, destinations) and production of cinematic/ explainer content, motion graphics, and product demonstrations.
  • Deliverables: On-site shooting, post-production editing, graphics, and final media formats as per ATC guidelines; no BOQ items listed.
  • Standards/Compliance: Not explicitly specified; bidders should refer to ATC document for any required formats or templates.
  • Quantities: Not defined in BOQ (Total Items: 0); contract quantity may be adjusted within 25% per buyer terms.
  • Delivery/Timeline: Terms allow delivery within the awarded contract window; precise deadlines to be defined in the contract.
  • Value: Estimated at ₹34,000; competitive pricing aligned to service scope.

Terms, Conditions & Eligibility

  • Quantity/Duration Adjustment: Up to 25% increase/decrease at contract issue; post-issuance same limit remains.
  • Excess Settlement: Service providers may claim add-on charges up to a specified percentage; must declare applicability during invoice and provide supporting documents.
  • Documentation: Submit standard bid documents per ATC (GST registration, PAN, experience proof, financials, technical compliance); OEM authorizations may be required as applicable.
  • Payment & Penalties: Payment terms and penalties to be specified in the contract and ATC; ensure compliance with conditions stated in ATC document.
  • EMD/Security: EMD amount not specified in data; refer to ATC for details; ensure readiness of security deposit as per tender terms.
  • Acceptance: Bidder acceptance of quantity/duration adjustments and excess settlement terms is mandatory for award.

Key Specifications

  • Product/Service: Videography and photography services for events, media briefings, sports coverage, landmarks, destinations; cinematic and explainer videos; motion graphics and product demonstrations.

  • Estimated value: ₹34,000 with potential quantity/duration adjustments up to 25%.

  • Delivery scope: On-site shooting, post-production editing, production of final media formats; adherence to ATC guidelines.

  • Standards/Compliance: ATC to define required formats, templates, and any brand guidelines; no explicit ISO/IS standards listed in data.

  • Qualification notes: Experience in delivering similar media coverage projects; capability for on-site multi-camera setups and post-production workflows.

Terms & Conditions

  • 25% quantity/duration adjustment allowed at contract issue and after issuance

  • Excess Settlement enables addon charges up to a specified percentage with documentary support

  • ATC governs required documents, formats, and compliance for tender submission

Important Clauses

Payment Terms

Payment terms to be defined in the contract/ATC; bidders should expect standard government procurement terms and stability of payment post-delivery per ATC.

Delivery Schedule

Delivery window and milestones to be specified in the contract; on-site shooting and post-production timelines to be agreed with successful bidder.

Penalties/Liquidated Damages

Penalties or LD provisions will be as per contract terms and ATC; ensure compliance with delivery milestones to avoid LD.

Bidder Eligibility

  • Experience in providing videography/photography services for events or media productions

  • GST registration and financial standing to meet tender requirements

  • Ability to comply with ATC guidelines and provide required documentation

Documents 6

GeM-Bidding-8671745.pdf

Main Document

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for videography/photography services (similar events)

4

Audited financial statements or financial stability proof

5

Technical bid submission with service approach and past project examples

6

OEM authorizations or franchisee arrangements if applicable

7

ATC documents and any required compliance certificates

8

Any other documents specified in the ATC (e.g., local vendor registrations, non-disclosure agreements)

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for videography services tender in India with FCI?

Bidders should submit GST registration, PAN, experience certificates, financial statements, and technical bid documents per the ATC. Ensure compliance with the 25% quantity/duration adjustment clause and declare applicability of any addon charges under excess settlement. Review ATC for formats and submission steps.

What documents are required for FCI videography tender in 2025?

Required documents include GST certificate, PAN, past project experience letters, financial statements, technical bid, OEM authorizations where applicable, and ATC-compliant compliance certificates. Prepare these before bid submission to satisfy eligibility criteria and avoid disqualification.

What are the delivery and payment terms for FCI videography tender?

Delivery terms will be defined in the contract/ATC with on-site shooting and post-production timelines. Payment terms follow government procurement norms; exact schedule (e.g., milestone-based or post-delivery) will be specified in the contract. Review ATC for precise payment terms.

What is the excess settlement provision in this tender?

Excess Settlement allows addon charges up to a specified percentage of item-level value. Declare applicability during invoice generation and provide mandatory supporting documents; total invoice amount including addons must stay within the allowed percentage per order.

Which projects qualify as experience for FCI videography bids?

Qualifying experience includes providing videography/photography services for events, media briefings, sports coverage, or cinematic/explainer video productions. Provide evidence via past project documents and client references to demonstrate capability for on-site production and post-production delivery.

Where can bidders find the ATC requirements for this tender?

ATC document is uploaded by the buyer and referenced in the tender. Bidders must click the ATC link in the tender portal to access format specifications, compliance cues, and additional submission requirements essential for eligibility.

What is the estimated contract value and its impact on bidding?

Estimated value is ₹34,000; this indicates a relatively small-scale engagement. Bidders should factor in all production costs, on-site fees, and post-production charges within this limit, while noting the possibility of quantity/duration adjustments up to 25%.

How to ensure compliance with submission deadlines for FCI tender?

Prepare and submit all mandatory documents via the tender portal according to ATC timelines. Verify that GST, PAN, and experience proofs are current, and ensure the technical bid reflects the required service scope, with explicit reference to the ATC guidelines.