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Western Coalfields Limited IWLS084209/IWLA4C84 Spare Parts Tender 2026 Maharashtra OEM INDICON WESTFALIA 2026

Bid Publish Date

08-Apr-2026, 10:59 am

Bid End Date

18-Apr-2026, 11:00 am

Value

₹68,27,025

Location

BETUL , MADHYA PRADESH
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Progress

Issue08-Apr-2026, 10:59 am
Technical16-04-2026 17:58:41
Award25-Apr-2026, 5:23 pm
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Quantity

1808

Categories 22

SPORT VEHICLE PAINT FILTERS RADIAL DRILLING MACHINE FILTERS DUST EXTRACTION SYSTEM PAY PHONE POWER AUDIO VISUAL NON CONVENTIONAL FILTER PULLEY BEARINGS BUSHINGS AND GEARS SPRAYER FILTER BASE BRACKET ROLLER BEARING BUSH PNEUMATIC WORM GEAR SWIMMING POOL AND SPA EQUIPMENT VACUUM FILTERS WHEEL BEARING GAS PIPELINE FILTERS

Tender Overview

Western Coalfields Limited invites bids for the supply of multiple spare parts including IWLS084209 75MM pitch filter element, chair liner for rope chuck, liner for return pulley, chair bracket components, and related items across 22 listed line items. The estimated contract value is ₹6,827,025 with scope limited to the supply of goods. The tender mandates that quotations come from the Original Equipment Manufacturer (OEM), specifically INDICON WESTFALIA LIMITED, and includes an option to increase quantity up to 25% of bid quantity during the contract period. Bidders should expect OEM-bound compliance and a structured delivery plan anchored to purchase orders. This is a vendor-code based procurement with mandatory documentation. Location details are not disclosed in the data.

Technical Specifications & Requirements

  • Product categories include: spares for industrial equipment such as FILTER ELEMENTS (75MM PITCH), CHAIR LINER, RETURN PULLEY LINER, SUSPENSION/CHAIR components, BEARINGS, CIRCLIPS, and CURVE ROLLERS; 22 total items in the BOQ.
  • OEM eligibility required; only INDICON WESTFALIA LIMITED listed as approved OEM for quotation.
  • Delivery terms link to option clause: quantity adjustments up to 25%; extended delivery time calculated as (increased quantity / original quantity) × original days, minimum 30 days.
  • Scope: Only supply of goods; bid must include all cost components. Certificates must be uploaded as per ATC; non-submission risks rejection.
  • Estimated value available; no explicit standalone EMD amount published; OEM and delivery readiness are critical to bid validity.

Terms, Conditions & Eligibility

  • EMD/financial guarantees: Not explicitly stated in the extract; bidders must review ATC for exact commitments and deposit requirements.
  • Eligibility: OEM-only quotation; bidders must be able to demonstrate OEM authorization and supply capabilities for the 22 listed items.
  • Documentation: Submit PAN, GSTIN, Cancelled cheque, and EFT Mandate certified by a bank; upload all certificates requested in the ATC document.
  • Delivery & payment: Delivery terms tied to original and extended schedules; payment terms to be defined in ATC; ensure compliance with option clause and delivery calculations.
  • Quality & compliance: Upload required technical certificates; ensure items align with OEM specifications and ABMC/ATC documents; non-compliance can lead to bid rejection.

Key Specifications

  • 22 listed spare parts for industrial equipment

  • Quantities: Not disclosed in extracted data; BOQ shows 22 items

  • Estimated value: ₹6,827,025

  • OEM-exclusive quotation requirement: INDICON WESTFALIA LIMITED

  • Delivery option: +25% quantity allowed; delivery time proportional to quantity with minimum 30 days

  • Scope: Only supply of goods (no services)

Terms & Conditions

  • OEM-only quotation required with INDICON WESTFALIA LIMITED

  • Quantity may increase up to 25% during contract; delivery time scales

  • Upload PAN, GSTIN, cancelled cheque and EFT mandate with bid

Important Clauses

Payment Terms

Payment terms to be defined in ATC; bid must align with supplier's standard terms and contract delivery schedule.

Delivery Schedule

Delivery period starts from last date of original delivery order; extended period computed per option clause with minimum 30 days.

Penalties/Liquidated Damages

Penalties or LD provisions are governed by ATC; ensure compliance with delivery milestones and quality acceptance criteria.

Bidder Eligibility

  • OEM-only eligibility for quoted items (INDICON WESTFALIA LIMITED)

  • Ability to supply 22 identified spare parts for industrial equipment

  • Submission of mandatory GSTN, PAN, and bank EFT documentation

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Item Category

IWLS084209 Part No FILTER ELEMENT 1 75MM PITCH , IWLA4C84 Part No CHAIR LINER FOR ROPE ROPE CHUCK , IWLA4C122 Part No LINER FOR RETURN PULLEY , IWLA4C98 Part No CLIT FOR CHAIR BRACKET , A4B960 Part No CARRYING PULLEY LINER , IWLA4B961 Part No DEPRESSION PULLEY LINER , IWLA3B27310 Part No DU BUSH MB 2015 DU , IWLA3B2778 Part No BEARING FOR CARRYING PULLEY DOUBLE , A4C1043 Part No CIRCLIP INT , IWLA3C529 Part No SUSPENSION WITH 4 ROLLER FOR CHAIR , IWLA3B2737 Part No CHAIR SEAT , IWLFC151137 Part No FILTER CARTRIDGE , A4C1048 Part No CIRCUP FOR CURVE ROLLER , IWLMRCLELE016 Part No I S PAGE PHONE WITH HANDSET W O POWER S , IWLMRCLELE014 Part No FLP AUDIO VISUAL ALARM , IWLA3C5294 Part No BEARING FOR SUSPENSION 4 ROLLER , IWLA3C5295 Part No SPLIT PIN , IWLA3B26816 Part No DU BUSH 4020 , IWLA4C103 Part No CURVE ROLLER FOR 18 16 MM ROPE , IWLA2A90114 Part No BRG FOR TWIN DEPRESSION PULLEY DOUBLE 8 , IWLASAR020524 Part No ANTI SHAGGING ARRGT FOR RETURN PULLEY , A3B273A3C529 Part No CHAIR COMPLETE WITH 4 ROLLER SUSPENSION

Authority Records

MINISTRY OF COALCOAL INDIA LIMITED

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Documents 5

GeM-Bidding-9192536.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 22 Items Sign in for GEM prices

#1

IWLS084209 Part No FILTER ELEMENT 1 75MM PITCH

FILTER ELEMENT 1 75MM PITCH

2 pieces Delivery: 90 days
#2

IWLA4C84 Part No CHAIR LINER FOR ROPE ROPE CHUCK

CHAIR LINER FOR ROPE ROPE CHUCK

400 pieces Delivery: 90 days
#3

IWLA4C122 Part No LINER FOR RETURN PULLEY

LINER FOR RETURN PULLEY

1 pieces Delivery: 90 days
#4

IWLA4C98 Part No CLIT FOR CHAIR BRACKET

CLIT FOR CHAIR BRACKET

400 pieces Delivery: 90 days
#5

A4B960 Part No CARRYING PULLEY LINER

CARRYING PULLEY LINER

70 pieces Delivery: 90 days
#6

IWLA4B961 Part No DEPRESSION PULLEY LINER

DEPRESSION PULLEY LINER

50 pieces Delivery: 90 days
#7

IWLA3B27310 Part No DU BUSH MB 2015 DU

DU BUSH MB 2015 DU

300 pieces Delivery: 90 days
#8

IWLA3B2778 Part No BEARING FOR CARRYING PULLEY DOUBLE

BEARING FOR CARRYING PULLEY DOUBLE

30 pieces Delivery: 90 days
#9

A4C1043 Part No CIRCLIP INT

CIRCLIP INT

100 pieces Delivery: 90 days
#10

IWLA3C529 Part No SUSPENSION WITH 4 ROLLER FOR CHAIR

SUSPENSION WITH 4 ROLLER FOR CHAIR

20 pieces Delivery: 90 days
#11

IWLA3B2737 Part No CHAIR SEAT

CHAIR SEAT

50 pieces Delivery: 90 days
#12

IWLFC151137 Part No FILTER CARTRIDGE

FILTER CARTRIDGE

2 pieces Delivery: 90 days
#13

A4C1048 Part No CIRCUP FOR CURVE ROLLER

CIRCUP FOR CURVE ROLLER

60 pieces Delivery: 90 days
#14

IWLMRCLELE016 Part No I S PAGE PHONE WITH HANDSET W O POWER S

I S PAGE PHONE WITH HANDSET W O POWER S

1 pieces Delivery: 90 days
#15

IWLMRCLELE014 Part No FLP AUDIO VISUAL ALARM

FLP AUDIO VISUAL ALARM

1 pieces Delivery: 90 days
#16

IWLA3C5294 Part No BEARING FOR SUSPENSION 4 ROLLER

BEARING FOR SUSPENSION 4 ROLLER

50 pieces Delivery: 90 days
#17

IWLA3C5295 Part No SPLIT PIN

SPLIT PIN

100 pieces Delivery: 90 days
#18

IWLA3B26816 Part No DU BUSH 4020

DU BUSH 4020

30 pieces Delivery: 90 days
#19

IWLA4C103 Part No CURVE ROLLER FOR 18 16 MM ROPE

CURVE ROLLER FOR 18 16 MM ROPE

80 pieces Delivery: 90 days
#20

IWLA2A90114 Part No BRG FOR TWIN DEPRESSION PULLEY DOUBLE 8

BRG FOR TWIN DEPRESSION PULLEY DOUBLE 8

30 pieces Delivery: 90 days
#21

IWLASAR020524 Part No ANTI SHAGGING ARRGT FOR RETURN PULLEY

ANTI SHAGGING ARRGT FOR RETURN PULLEY

1 pieces Delivery: 90 days
#22

A3B273A3C529 Part No CHAIR COMPLETE WITH 4 ROLLER SUSPENSION

CHAIR COMPLETE WITH 4 ROLLER SUSPENSION

30 pieces Delivery: 90 days

Required Documents

1

GSTRIN and PAN Card copies

2

Cancelled Cheque copy

3

EFT Mandate certified by bank

4

OEM authorization/brand ownership proof

5

Technical compliance certificates referenced in ATC

6

All certificates/documents uploaded as per ATC/Corrigendum

7

Any prior OEM supply experience certificates (if requested)

Technical Results

S.No Seller Item Date Status
1
INDICON WESTFALIA LIMITED   Under PMA
-16-04-2026 17:58:41

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid on Western Coalfields Limited OEM spare parts tender 2026?

Bidders must be an OEM or authorized by the OEM (INDICON WESTFALIA LIMITED), submit PAN, GSTIN, cancelled cheque, and EFT mandate, and upload ATC-compliant certificates. The bid covers 22 spare parts with an estimated value of ₹6,827,025 and allows a 25% quantity variance per order.

What documents are required for OEM spare parts tender submission 2026?

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, OEM authorization, and all certificates listed in ATC. Ensure technical certificates are uploaded with the bid to avoid rejection.

What are the key technical specifications for the 22 items tendered?

Items cover filters, chair liners, pulleys, bearings, circlips, and curve rollers. OEM-only eligibility applies; exact part numbers include IWLS084209 and IWLA4C84 family. The scope is supply of goods; no services are included; delivery policy follows option clause.

When can quantity be increased under the option clause?

Quantity can be increased up to 25% of the bid quantity at the time of contract placement, with potential further adjustment during the currency of the contract, subject to the specified rates and minimum 30 days extended delivery time.

What are the delivery time implications for extended orders?

Delivery time for extended orders is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; the purchaser may extend the duration up to the original delivery period during option exercise.

What is the estimated value and scope of supply for this tender?

Estimated contract value is ₹6,827,025 with scope limited to the supply of goods for 22 spare parts; the bid price should include all cost components for the items listed.

What certifications must be uploaded with the bid for OEM parts?

Upload all certificates requested in the ATC, including OEM authorization, technical compliance certificates, GSTIN, and PAN; non-submission may lead to rejection of the bid.

Where can bidders find delivery and payment terms for the OEM parts?

Delivery terms follow the option clause; payment terms are defined in the ATC. Bidders should review ATC for exact delivery milestones, payment milestones, and any LD provisions tied to late delivery or non-compliance.

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