GEM

South Western Railway Maintenance Pick Up Van Hiring Tender Bangalore Karnataka 2025

Bid Publish Date

24-Nov-2025, 6:17 pm

Bid End Date

16-Dec-2025, 7:00 pm

EMD

₹2,88,720

Value

₹2,77,43,592

Location

BANGALORE , KARNATAKA

Progress

Issue24-Nov-2025, 6:17 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 4

VAN SERVICES CABIN WATER LEVEL RECORDER

Tender Overview

The South Western Railway, a division of Indian Railways, invites bids in Bangalore, Karnataka for the Hiring of Maintenance Pick Up Vans to support Out Station service 24x7. Scope includes vehicle provision (Mahindra Bolero Neo Camper, Tata Yodha Crew Cabin, Isuzu S-CAB or similar, model 2022-2025), fuel, consumables, maintenance, taxes, tolls, and related services. Estimated contract value is ₹27,743,592, with an EMD of ₹288,720. The contract is designed for on-site, round-the-clock operations with vehicles sourced to meet running requirements and availability. A notable feature is the option clause enabling quantity or duration adjustments up to 25% and an excess settlement provision permitting up to a specified percentage of the item-level value for additional charges, subject to mandatory supporting documents. The BOQ contains zero items in this tender, implying a service-based procurement and potentially broad deployment across routes.

Technical Specifications & Requirements

  • Vehicle category: Maintenance pickup vans suitable for outstation service, 24x7 operations
  • Candidate models referenced: Mahindra Bolero Neo Camper, Tata Yodha Crew Cabin, Isuzu S-CAB or equivalent, model year 2022, 2023, 2024 or 2025
  • Inclusions: fuel, consumables, maintenance, taxes, tolls, and related operating costs
  • Contract flexibility: 25% quantity/duration adjustment after contract issuance; bidders must accept revised scope
  • Invoices may include excess settlement charges up to a permitted percentage with mandatory documentation
  • BOQ items: Not specified; service-based procurement with continuous support

Terms, Conditions & Eligibility

  • EMD: ₹288,720
  • Estimated value: ₹27,743,592
  • Service terms allow 25% variation in quantity/duration
  • Excess settlement option with required supporting documents
  • Vehicle service must cover fuel, consumables, maintenance, taxes, tolls, and related costs
  • Mandatory terms are included in Buyer Added ATC; bidders should review the uploaded ATC document

Key Specifications

  • Vehicle types: Mahindra Bolero Neo Camper, Tata Yodha Crew Cabin, Isuzu S-CAB or equivalent

  • Model year window: 2022-2025

  • Inclusions: fuel, consumables, maintenance, taxes, tolls

  • Estimated contract value: ₹27,743,592

  • EMD: ₹288,720

  • Option clause: ±25% quantity/duration, post-issue acceptance required

  • Excess settlement: additional charges allowed with documentation

  • Delivery/ deployment location: Bangalore, Karnataka (locality not specified)

Bidder Eligibility

  • Experience in supplying/hiring maintenance vehicles for government/railway sector

  • Financial capacity to handle contracts around ₹27.74 million

  • Compliance with EMD and mandatory submission documents

  • Ability to provide 24x7 service support and outstation travel

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar vehicle hiring/maintenance services

4

Financial statements demonstrating capacity to support ₹27,743,592 contract value

5

EMD payment proof of ₹288,720

6

Technical bid documents and compliance certificates

7

OEM authorizations or vehicle brand approvals (if required)

8

Any other documents listed in the Buyer Added ATC

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for maintenance pickup vans tender in Bangalore?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD ₹288,720 along with technical and commercial bids. Ensure compliance with vehicle models referenced (Mahindra Bolero Neo Camper, Tata Yodha, Isuzu S-CAB) and provide OEM authorizations if required. Review ATC terms for the 25% variation and excess settlement provisions.

What documents are required for AV hire tender in Karnataka 2025?

Required documents include GST certificate, PAN card, experience certificates for similar vehicle hiring, financial statements showing capacity, EMD proof of ₹288,720, and technical bid documents. OEM authorizations or brand approvals may be necessary; ensure compliance with ATC upload.

What are the vehicle models specified for this railway tender in 2025?

Models specified or expected include Mahindra Bolero Neo Camper, Tata Yodha Crew Cabin, and Isuzu S-CAB or equivalent, with model years 2022, 2023, 2024 or 2025. Ensure vehicle availability to meet 24x7 outstation service needs.

What is the EMD amount for the South Western Railway vehicle tender 2025?

The EMD amount is ₹288,720. Submit the payment proof with the bid as part of bidder submission; ensure the EMD is in the required form and currency per tender ATC.

What are the delivery and variation terms for this tender in Karnataka?

The contract allows a 25% variation in quantity or duration after issuance. Bidders must accept revised scope. Excess settlement is permitted up to a specified percentage with mandatory documentation; ensure invoicing aligns with the order value and compliance.

How to verify technical specifications for 24x7 railway vehicle service tenders?

Though BOQ items are not listed, vehicles must support continuous operation with fuel, consumables, maintenance, taxes, and tolls included. Verify model year compatibility (2022-2025) and ensure OEM/brand approvals are in place. Review uploaded ATC for any additional compliance.

What is the estimated contract value for the Bangalore vehicle hire tender 2025?

The estimated value is ₹27,743,592. Plan for ensuring service availability, spare parts, and maintenance across routes; align pricing to cover fuel, maintenance, taxes, tolls, and consumables within this budget.

Which organization invites bids for maintenance vans in Karnataka 2025?

The tender is issued by the South Western Railway, a division of Indian Railways, inviting bids for hiring of maintenance pickup vans to support Out Station service in Bangalore, Karnataka. Bidders should align with railway procurement standards and ATC terms.

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