South Eastern Railway AIO PC, Printer & UPS Tender West Singhbhum Jharkhand 2026 – ISI/ISO Standards and OEM Authorized 3-Year Onsite Warranty
Bid Publish Date
21-Jul-2026, 11:17 pm
Bid End Date
01-Aug-2026, 12:00 pm
EMD
₹49,364
Location
Progress
Quantity
90
Category
All in One PC (V2)
Bid Type
Single Packet Bid
Categories
5
Tender Overview
South Eastern Railway, under Indian Railways, seeks supply, installation, testing and commissioning of an All in One PC (V2), an A4 and Legal Size Multifunction Printer (MFP) (Q2), and a Line Interactive UPS with AVR (V2) (Q2) for operations in WEST SINGHBHUM, JHARKHAND 831013. Estimated value not disclosed; EMD is ₹49,364. The scope includes OEM-authorized, on-site warranty and post-acceptance inspection via nominated agency (RITES or consignee). Unique ATC clauses require OEM certification, datasheet on vendor site, and equivalence to higher specs. Delivery, installation, and commissioning are included in the bid price. Tender emphasizes compliance with specific product categories and mandatory OEM authorization across AIO PC, printers, and UPS. This tender requires solid technical compliance and a 3-year onsite warranty from the OEM. The opportunity targets suppliers with ISO/ISI-aligned products, ensuring end-to-end support at the West Singhbhum location.
Technical Specifications & Requirements
- Product categories and scope: All in One PC (V2); A4 and Legal Size MFP (Q2); Line Interactive UPS with AVR (V2) (Q2)
- Mandatory standards and certifications: OEM authorization certificate, datasheet on OEM site; equivalent/ higher specs acceptable; 3-year onsite warranty (OEM letterhead)
- Key performance and features: Auto duplex printing, ISO/IEC 24734 printing speeds for laser/LED MFPs, scanning with ADF, required RAM/storage specs, display size, connectivity, and UPS inverter tech with efficiency metrics
- Delivery & installation: Supply, installation, testing and commissioning; post-delivery acceptance via inspection by RITES or consignee
- Warranty & post-acceptance: On-site warranty for 3 years; extended warranty option per ATC; performance security/EMD compliance
- ATC requirements: Product datasheet/brochure; OEM letterhead warranty confirmation; pre-dispatch inspection option available
- Documentation: EMD documents and hard copies to be delivered within set timelines; DD payable to the specified Kolkata account
Terms, Conditions & Eligibility
- EMD: ₹49,364; payable via account payee DD or online; proof of DD to be uploaded
- Warranty: 3-year on-site warranty; declaration on OEM letterhead with bid
- Delivery & payment: Scope includes supply, installation, testing, commissioning; payment terms aligned to GeM/ATC as applicable
- Inspection: Pre-dispatch (optional) by RITES; post-receipt inspection at consignee site
- Legal/Compliance: OEM authorization mandatory; datasheet on OEM site; equivalent or higher specs acceptable
- Submission timing: Deliver hard copy within 5 days of bid end/opening; DD scanned copy uploaded with bid; post-award DD to be delivered
- Penalty/Performance: Penalties linked to delivery and acceptance terms; PBG or DD acceptable as per GeM GTC
- Eligibility: Tender-specific conditions require OEM alignment and product-brand compliance; Q2 category emphasis
Key Specifications
-
All in One PC (V2) with required RAM/Storage, factory preloaded OS with certification
-
Printer: A4 and Legal Size MFP; printing technology and duplexing features
-
UPS: Line Interactive with AVR; inverter technology and efficiency details
-
Minimum print speeds per ISO/IEC 24734 (A4, monochrome and colour as applicable)
-
Auto duplexing, scanning with ADF, original document feeder type, mains connectivity
-
Display size, ports, memory, storage, and panel technology details
-
On-site warranty of 3 years; extended warranty option
Terms & Conditions
-
EMD amount ₹49,364 via DD or online; proof required with bid
-
OEM authorization certificate mandatory; datasheet on OEM site
-
Warranty: 3 years onsite; declaration on OEM letterhead
Important Clauses
Payment Terms
EMD amount to be paid as DD or online; post-award payment terms align with ATC and GeM guidelines
Delivery Schedule
Supply, installation, testing and commissioning included; delivery timeline per ATC; hard-copy DD routing within 15 days post award
Penalties/Liquidated Damages
LD applicable for delays; performance security via PBG or DD; inspection outcomes influence acceptance
Bidder Eligibility
-
Must provide OEM authorization certificate specific to tender
-
Must demonstrate technical compliance via clause-wise responses
-
Must provide datasheet and product brochure; equivalent specs allowed
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
All in One PC (V2) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2) , Line Interactive UPS with AVR (V2) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
West Singhbhum
Delivery Pincodes
833102
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sanjeev Kumar Pradhan | 833102,South Eastern Railway, Chakradharpur, P.O. - Chakradharpur | West Singhbhum | Jharkhand | 833102 | 40 | 45 | - |
Authority Records
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Documents 6
GeM-Bidding-9617693.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
3 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description | Description of store | All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty |
| Description | Processor Number | Intel Core i3-12100T, Intel Core i3-13100T, Intel Core i3-12300T, Intel Core i3-13100, Intel Core i3-12100, Intel Core i3-14100T, Intel Core i3-12300, Intel Core i3-14100, Intel Core i5-12400T, Intel Core i5-12500T, Intel Core i5 12600T, Intel Core i5-12400, Intel Core i5-12500, Intel Core i5-13400T, Intel Core i7 12700T, Intel Core i5-12600, Intel Core i5-13500T, Intel Core i5-14500T, Intel Core i5-14400, Intel Core i5-13600T, Intel Core i7-13700T, Intel Core i9 12900T, Intel Core i7-12700, Intel Core i7-14700T, Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core 300T, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher |
| Input Devices | Mouse Connectivity | Wired, Wireless Or higher |
| Input Devices | Keyboard Connectivity | Wired, Wireless Or higher |
| Graphics | Graphics Type | Integrated |
| Operating System | Operating System (Factory Preloaded with Certification) | Windows 11 Professional |
| Memory | Type of RAM | DDR4, DDR5 Or higher |
| Memory | RAM Size (GB) | 16 |
| Storage | Type of Storage Installed with the System | NVMe SSD |
| Storage | Storage Capacity (in GB) | 512 |
| Display | Display Size - Diagonal (in Inches) | 58.1 - 63 (22.87" - 24.8") |
| Display | Panel Technology | In Plane Switching (IPS) Or higher |
| Ports | Number of Ports | 1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 1 TYPE C, 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack |
| Generic | Stand | Height Adjustable |
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Required Documents
GST certificate
PAN card
Experience certificates showing relevant supply experience
Financial statements or turnover proof
EMD submission proof (DD or online payment receipt)
Technical bid documents and OEM authorization letter
Product datasheet/brochure and OEM website link hosting
Warranty confirmation on OEM letterhead
Pre-dispatch/inspection clearance documents (if elected)
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid for AIO PC tender in West Singhbhum Jharkhand 2026?
Bidders must submit OEM authorization on letterhead, datasheet from the OEM site, and clause-wise technical compliance. Include EMD ₹49,364 via DD or online, 3-year onsite warranty confirmation, and supply–installation–commissioning scope. Ensure GST, PAN, experience certificates, and financials are ready. Deliver hard copies within 5 days of bid end date.
What documents are required for West Singhbhum printer MFP procurement?
Required documents include GST certificate, PAN, experience certificates, financial statements, EMD proof, OEM authorization, product datasheet, and warranty confirmation on OEM letterhead. Technical bid must show clause-wise compliance and link to OEM datasheet, with delivery to the consignee after acceptance testing.
What are the essential technical specifications for UPS AVR?
UPS must be Line Interactive with AVR, include inverter technology, specified efficiency, and minimum guaranteed battery backup time. Bidders should provide warranty details (3 years onsite) and compatibility with ISO/IEC standards, along with installation, testing and commissioning capabilities.
What are the payment terms for this Railways procurement?
Payment terms align with ATC; EMD is ₹49,364 via DD/online; after award, DD submission must be delivered within 15 days, and acceptance may involve post-delivery inspection by RITES or consignee before final payment.
What is the required warranty for the AIO PC and printer?
AIO PC and printer require a 3-year onsite warranty, with an OEM-letterhead warranty declaration; extended warranty options may exist per ATC. Supplier must provide full warranty support and service through OEM channels.
How is inspection handled for this tender supply?
Inspection can be pre-dispatch by RITES or post-reception at the consignee site. Pre-dispatch inspection is optional per ATC; post-receipt inspection validates conformity before acceptance and final payment.
What brands or OEM authorizations are required for eligibility?
Tender requires tender-specific OEM authorization (MAF) and technical compliance on OEM letterhead. Datasheet must be downloadable from the OEM site; equivalents with higher specs are permissible if functionally adequate.
Where to submit EMD and how to provide copies after bid?
Submit EMD ₹49,364 via Account Payee DD or online; upload scanned DD proof with bid, and deliver hard copy to the buyer within 5 days of bid end date. After award, submit a scanned DD and provide the original within 15 days.
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Unlock Tender Documents
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Documents 6
GeM-Bidding-9617693.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS