Hindustan Aeronautics Limited Refilling of Fire Extinguisher Cylinders Tumakuru Karnataka ISI/AAA/TRTL Standards 2026
Progress
Key Highlights
- • IGNITION POINT: Mandatory site visit before due date to verify existing fire extinguishers
- • SPECIAL CLAUSE: Two-packet bid with price kept separate from technical bid
- • DELIVERY TIMELINE: 15 days pickup from PO; 1 month delivery back to HAL Tumakuru
- • LOSS COMPENSATION: Detailed per-cylinder loss amounts; ensure coverage for theft or loss
- • SERVICE SUPPORT: Escalation matrix required for after-sales support
- • INSTALLATION/COMMISSIONING: If applicable, to be performed at HAL Tumakuru premises
- • DOCUMENTATION: Prepare and submit standard bid documents per Terms; GST/PAN/experience certificates
- • NO BOQ ITEMS: Refill scope resides in attachment; verify in scope of work and ATC
Tender Overview
Hindustan Aeronautics Limited (HAL) – Helicopter Division, Tumakuru, Karnataka – invites bids for refilling of all types of fire extinguisher cylinders as described in the scope of work. The procurement covers every capacity of fire extinguishers listed in the scope, with work to be executed at HAL Tumakuru premises. A two-packet bid process is mandated, with price not to be included in the technical bid. A site visit is compulsory to inspect existing extinguishers prior to due date.
- Organization: Hindustan Aeronautics Limited; Location: Tumakuru, Karnataka; Scope: refilling of all types/sizes of fire extinguishers
- Delivery/Service: Pickup within 15 days of PO release; delivery within 1 month from pickup
- Tender structure: Two-packet bid; Site visit mandatory; Payment on user acceptance; Loss/damage compensation schedule applicable
- Special conditions: Escalation matrix required; All BOQ items to be refilled and returned to the same HAL premises; Ensure compliance with division’s disposal and testing processes
Technical Specifications & Requirements
No explicit product specifications are provided in the tender text. Notable contextual details include: refilling of extinguishers across various capacities; service delivery at HAL Helicopter Division Tumakuru; re-submission requirements via a two-packet process; strict adherence to pickup and delivery timelines; mandatory site verification; and post-delivery acceptance by HAL stores. The absence of a BOQ implies itemized scope resides within the internal “Scope of Work” and associated attachments. Respondents should be prepared to handle all standard extinguisher types and capacities listed in the official scope.
- Key actions: prepare for all fire extinguisher types/capacities; anticipate division-specific testing and acceptance; ensure readiness for 15-day pickup and 1-month delivery window
- Delivery location: HAL Helicopter Division Tumakuru, Biderehalli Kaval, Nittur Hobli, Gubbi Taluk, Tumakuru-572223, Karnataka
- Payment terms: 100% payment after successful delivery and user acceptance at HAL stores
Terms, Conditions & Eligibility
- Site Visit: Mandatory prior to tender due date; contact Fire Officer at 9917220888; non-attendance leads to rejection
- Bid structure: Two-packet bid; price not included in technical bid
- Delivery terms: Pickup within 15 days of PO release; deliver within 1 month of pickup
- Payment: 100% payment upon delivery and user acceptance
- Loss/theft: Fixed compensation per cylinder type (e.g., 15,000 for 22.5 kg CO2; 5,000 for 2.5 kg CO2; etc.)
- Escalation: Bidder/OEM must provide service support escalation matrix
- BOQ: No items listed; all items are managed via scope and testing approvals
Key Specifications
-
Product/service: Refilling of all types of fire extinguisher cylinders as per scope
-
Quantities: Not enumerated in BOQ; handled via HAL scope of work
-
EMD/Estimated value: Not specified in data; verify in tender attachments
-
Experience: Prior refilling service experience for defense/aircraft institutions preferred
-
Standards/Testing: Fire extinguisher testing reports to be concurred by Fire Department post-refill
Terms & Conditions
-
Two-packet bid submission with separate price information
-
Site visit mandatory; non-attendance leads to rejection
-
Pickup/delivery windows: 15 days to pick up; 1 month to deliver after pickup
-
100% payment on delivery and user acceptance at HAL stores
-
Loss compensation schedule per cylinder type for theft or loss
Important Clauses
Payment Terms
100% payment on successful delivery and user acceptance at HAL stores
Delivery Schedule
Pickup from HAL Tumakuru within 15 days of PO; deliver extinguishers within 1 month of pickup
Penalties/Liquidated Damages
Not specified; loss compensation schedule applies for theft/loss per cylinder type
Bidder Eligibility
-
Experience in refilling fire extinguishers for defense/industrial facilities
-
Ability to perform site visits and comply with ATC requirements
-
Financial capability to manage procurement, storage, and delivery within stated timelines
Tender Data
Bid Details
Quantity
158
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Refilling of Fire Extinguisher Cylinders - ALL TYPES OF FIRE EXTINGUISHERS AS MENTIONED IN SCOPE OF WORK; ALL CAPACITIES OF FIRE EXTINGUISHERS AS MENTIONED IN SCOPE OF WORK; More than 5 Years
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Tumkur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Tumkur | Tumkur | - | - | 158 | - | - |
Authority Records
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Documents 5
GeM-Bidding-10050897.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar refilling projects
Financial statements (last 2-3 years) demonstrating liquidity
EMD documents (as applicable per policy)
Technical bid documents and OEM authorizations (if applicable)
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for the fire extinguisher refilling tender in Tumakuru?
Bidders must submit a two-packet bid with pricing in the commercial packet and technical compliance in the technical packet. A mandatory site visit must be completed by the due date, and the vendor should pickup extinguishers within 15 days of PO and deliver within 1 month after pickup.
What documents are required for HAL Tumakuru extinguisher refilling bid?
Submit GST certificate, PAN card, experience certificates for extinguisher refilling, financial statements, and EMD documents if applicable. Include technical bid, OEM authorizations, and service escalation contact details as part of submission.
What are the payment terms for HAL Tumakuru extinguisher supply?
Payment is 100% on successful delivery and user acceptance at HAL stores in Tumakuru. Ensure delivery is accompanied by acceptance documentation from HAL Fire Stores to trigger payment processing.
What is the delivery timeline after PO release for this tender?
Pickup of all extinguishers must occur within 15 days of PO release, with full delivery to HAL stores within 1 month of pickup, per ATC terms.
Are there any penalties for theft or loss of extinguishers in this tender?
Yes. The contract specifies fixed compensation per cylinder type for theft or loss, e.g., 15,000 for 22.5 kg CO2 cylinders and other amounts for smaller cylinders; detailed values apply as per the loss schedule.
What is required for the mandatory site visit for this HAL tender?
Site visit must be completed before the due date to inspect existing extinguishers; contact Fire Officer at 9917220888; non-participants may be rejected as per ATC clauses.
Is there a BOQ item list for this HAL Tumakuru tender?
No BOQ items are listed in the published data; all scope items are managed through the ATC and the defined scope of work for refilling all extinguisher types and capacities.
What are the key eligibility criteria for bidders in this defense procurement?
Bidders should have prior extinguisher refilling experience in defense/industrial settings, provide necessary certifications, and demonstrate financial capacity to handle the pickup/delivery timelines and post-delivery acceptance requirements.