Damodar Valley Corporation TK Division Konar Vehicle Hiring Tender Hazaribag Jharkhand 2026 IS 550 Compliant Multi-Utility SUV/SCORPIO XUV 500

Tender Overview

Damodar Valley Corporation invites bids for a Vehicle Hiring Service - Without Fuel in Hazaribag, Jharkhand (Konar TK Division) for a period of 730 days. The contract targets rental of SCORPIO, XUV 500, CRETA, GRAND VITARA or equivalent with monthly usage between 1200 and 2000 kilometers and a fixed duty window of 9 hours daily (8:30 AM–5:30 PM). The estimated contract value is ₹823,536.00. Vehicles must be capable of operations in both Jharkhand and West Bengal and require valid permits for both states. Fuel charges are reimbursed on actual basis. A 50% quantity/duration variation clause applies. This tender emphasizes vehicle replacement, on-time servicing, and regular fitness documentation.

Technical Specifications & Requirements

• Vehicles: SCORPIO / XUV 500 / CRETA / GRAND VITARA or equivalent
• Contract duration: 730 days; monthly duty: 9 hours; daily window 8:30 AM–5:30 PM
• Monthly mileage band: 1200–2000 km; cross-state operation with valid permits for Jharkhand & West Bengal
• Replacement policy: immediate substitute vehicle if breakdown; prior approval required
• Servicing: mandatory maintenance window with up to 24 hours free time per complete month; evidence required
• Fitness/certification: regular statutory fitness certificates; substitution allowed with documentary proof; from permitted authorities
• Eligibility scope: head of project approval for substitutions; no BoQ items; services procured via GeM portal
• Billing & reimbursements: fuel charges reimbursed on actuals; penalties may apply for non-compliance

Terms, Conditions & Eligibility

• EMD: amount not disclosed in tender data; respondents should verify submission guidelines
• Experience/Turnover: prior experience in vehicle hiring and maintenance is implied; required documentation to prove capability
• Delivery & Replacement: immediate substitution with prior approval; replacement timing and process defined by DVC TK Division Konar
• Payment Terms: fuel cost reimbursed on actual basis; timing not specified in data; standard contract payments applicable
• Documentation: valid road permits for Jharkhand & West Bengal; fitness certificates; vehicle maintenance records
• Penalties: penalties for unauthorized vehicle withdrawal and failure to provide substitute; performance management via Head of Project
• Contract Flexibility: 50% scope/quantity variation allowed at tender issue and post-issue stages