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GEM

Forest And Wildlife Department Kerala Laptop Procurement 2025 – 8GB/512GB Windows 11 Pro, ISO 9001, 3-Year Warranty

Bid Publish Date

29-Oct-2025, 10:43 am

Bid End Date

08-Nov-2025, 11:00 am

Location

KOZHIKODE , KERALA
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Progress

Issue29-Oct-2025, 10:43 am
Technical11-Aug-2025, 10:32 am
Financial
Award29-Nov-2025, 12:57 am
Explore all 4 tabs to view complete tender details

Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • OEM or authorized dealer mandate with Manufacturer Authorization Form
  • • Kerala-based office requirement and active GST registration
  • • Minimum 5 years GEM participation and GEM star rating ≥ 4.5
  • • Upload ISO 9001 ( bidder) and OEM ISO 9001:2015 certificates
  • • Data Sheet alignment with product specifications; non-matching specs lead to rejection
  • • Escalation matrix for service support and 3-year warranty
  • • 5-year background verification against blacklisting
  • • Delivery quantity flex for up to 25% increase under option clause

Categories 1

LAPTOP

Tender Overview

The Kerala Forest And Wildlife Department seeks to procure a laptop/notebook suitable for field and office use, with 8GB RAM and 512GB SSD, preloaded with Windows 11 Pro and backed by a 3-year warranty. Bids must come from OEMs or OEM-authorized dealers featuring a current GST registration and a registered Kerala office. Proposers should demonstrate a GEM experience of at least 5 years, a GEM star rating of 4.5+, and at least five-star buyer feedback. A Data Sheet confirming device specifications must accompany the bid, and ISO 9001:2015 certification for the bidder and OEM must be uploaded. A declaration of non-blacklisting within the last five years is required, plus an escalation matrix for service support. This opportunity targets government procurement via GEM, with an emphasis on brand-verified laptops and compliant documentation.

Technical Specifications & Requirements

  • Product category: Entry to mid-level laptop/notebook
  • Key specs: 8GB RAM, 512GB SSD, Windows 11 Pro, 3-year warranty
  • Compliance & certificates: ISO 9001:2015 for the OEM, bidder ISO 9001; data sheet upload; OEM authorization if applicable
  • Operational requirements: OEM or authorized dealer, Kerala office, valid GST, service escalation contacts
  • Experience & portal metrics: minimum 5 years on GEM, GEM star rating ≥ 4.5, 5-star user feedback
  • Miscellaneous: Data sheet match to product; bidder must not be blacklisted; escalation matrix provided

Terms, Conditions & Eligibility

  • EMD/price terms: not specified in data; ensure bid pricing aligns with contract-like terms and delivery timelines
  • Delivery/installation: standard delivery window aligned to original delivery order; option to increase quantity by up to 25% during contract
  • Documentation: GST certificate, PAN, experience certificates, financials, OEM authorization, data sheet, ISO certificates
  • Warranty & support: 3-year warranty; service escalation matrix mandatory
  • Compliance: declare non-blacklisted status; maintain Kerala office; provide ISO 9001:2015 certificates
  • ATC/contractual: OEM authorization form specific to bid if applicable; data sheet verification critical to avoid rejection

Key Specifications

  • Product: Laptop/Notebook (Entry to Mid-Level)

  • RAM: 8GB

  • Storage: 512GB SSD

  • OS: Windows 11 Pro

  • Warranty: 3-year

  • Standards: ISO 9001:2015 (OEM) and bidder

  • Certification: OEM authorization if dealer

  • Documentation: Data Sheet aligned to offered model

Terms & Conditions

  • OEM or authorized dealer with Kerala office and GST

  • Five-year GEM experience with 4.5+ GEM star rating

  • Submit ISO 9001:2015 certificates and Data Sheet

  • Provide escalation matrix and non-blacklist declaration

  • Deliver within contract delivery terms; option to increase quantity by 25%

Important Clauses

Payment Terms

Not explicitly stated; ensure bid is compatible with standard government payments and delivery-linked terms

Delivery Schedule

Delivery period starts from last date of original delivery order; option to extend time proportionally with a minimum 30 days

Penalties/Liquidated Damages

Not specified; rely on standard GEM/L1 penalties for late delivery as applicable

Bidder Eligibility

  • OEM or OEM-authorized dealer with Manufacturer Authorization Form

  • Registered Kerala office + active GST registration

  • Minimum 5 years GEM participation and GEM star rating ≥ 4.5

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Entry and Mid Level Laptop - Notebook (Q2)

Authority Records

FOREST AND WILDLIFE DEPARTMENT

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End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 2

GeM-Bidding-8522496.pdf

Main Document

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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IDUKKI, KERALA

Posted: 24 June 2026
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GEM

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates from prior GEM bids

4

Financial statements

5

EMD submission proof (if applicable in terms)

6

Technical bid documents

7

OEM authorization (if bidder is dealer)

8

Manufacturer Authorization Form specific to bid

9

Product Data Sheet uploaded and matched to bid

10

ISO 9001 certificate (bidder) and ISO 9001:2015 (OEM)

11

Escalation matrix for service support

12

Declaration of non-blacklisting on company letterhead

13

Registered office proof in Kerala

Technical Results

S.No Seller Item Date Status
1
CODEMATRIX SYSTEMS PRIVATE LIMITED   Under PMA
Make : acer Model : TravelLite TL15-53M08-11-2025 10:32:04
2
Hanu Infotech & Services   Under PMA
Make : hp Model : HP 250 G9 i3 1215U Win11P 165121 wifi 15"04-11-2025 13:31:24
3
ICONIC GENTECH LLP   Under PMA
Make : acer Model : Aspire Lite AL15 5207-11-2025 13:42:01
4
MITTAL AGENCIES IT SOLUTIONS   Under PMA
Make : acer Model : Aspire Lite AL15 5207-11-2025 16:14:33
5
POWER CMS TECHNOLOGY   Under PMA
Make : acer Model : TravelLite TL15-53M07-11-2025 16:50:43
6
SERVITE SYSTEMS   Under PMA
Make : hp Model : HP 250 G9 i3 1215U Win11P 165121 wifi 15"07-11-2025 10:37:35
7
SHARP SYSTEM &SERVICES   Under PMA
Make : acer Model : TravelLite TL15-53M07-11-2025 20:44:10
8
SOFTRONIX DIGITAL PRIVATE LIMITED   Under PMA
Make : acer Model : TravelLite TL15-53M07-11-2025 12:04:19
9
TECHNO WORLD THE IT STORE   Under PMA
Make : acer Model : Aspire Lite AL15 5205-11-2025 11:00:35
10
VISWAS COMPUTERS   Under PMA
Make : acer Model : TravelLite TL15-53M07-11-2025 12:22:20

Financial Results

Rank Seller Price Item
L1
SERVITE SYSTEMS( MSE Social Category:General )    Under PMA
Item Categories : Entry and Mid Level Laptop - Notebook
L2
CODEMATRIX SYSTEMS PRIVATE LIMITED( MSE Social Category:General )    Under PMA
Item Categories : Entry and Mid Level Laptop - Notebook

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about KERALA tender market

How to bid for laptop tender in Kerala Forest Department 2025?

Bidders must be OEMs or authorized dealers with Manufacturer Authorization Form, Kerala office proof, GST registration, and ISO 9001 certificates. Submit a Data Sheet matching the offered model, provide a 3-year warranty plan, and demonstrate a GEM experience of at least 5 years with a GEM star rating ≥ 4.5. Ensure non-blacklist declaration.

What documents are required for laptop procurement in Kerala GEM?

Submit GST certificate, PAN, five-year GEM experience documentation, financial statements, OEM authorization or dealer authorization, Data Sheet, ISO 9001 certificates (bidder and OEM), escalation matrix, and a non-blacklisting declaration on company letterhead; Kerala office proof is mandatory.

What are the technical specifications for the laptops in this bid?

Offered laptops must have 8GB RAM and 512GB SSD, be equipped with Windows 11 Pro, and include a 3-year warranty. Data Sheets must precisely reflect model specs; non-matching parameters may lead to bid rejection. ISO 9001:2015 certification for bidder and OEM is required.

When is the delivery timeline and option clause for quantity changes?

Delivery period starts from the last date of the original delivery order; option clause allows a quantity increase up to 25% at contracted rates. If extended, the additional time is proportionally calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What are the warranty and service requirements for laptops?

Bidder must provide a 3-year warranty and an escalation matrix for service support. ISO 9001 certificates must be uploaded for both bidder and OEM. Data Sheet must reflect service terms and response times; non-compliance may result in bid rejection.

What is the GEM eligibility criteria for this laptop tender in Kerala?

Bidders require a minimum 5 years active GEM participation and a GEM star rating of at least 4.5 with 5-star user feedback. A Kerala office, GST, and non-blacklisting declaration within the last five years are mandatory.

What are the key compliance documents for submission?

Submit GST, PAN, five-year GEM experience evidence, financials, Data Sheet, OEM authorization (if applicable), ISO 9001:2015 certificates for bidder and OEM, escalation matrix, and a blacklisting declaration on company letterhead.

How to verify the Data Sheet matches the offered laptop model?

Upload the Data Sheet with exact model name, RAM, storage, OS, warranty, and OEM details; Buyers will verify against the product specifications during bid evaluation to prevent rejection.

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