Indian Army Department Of Military Affairs Defence Spares Tender 2025 for Modular Interface Boards and Accessories

Bidders must prove at least 5 years defense spare supply experience, submit samples within 7 days, and provide OEM authorizations where required. Ensure compliance with purchase terms including potential 25% quantity variation and delivery-time extensions. Prepare full technical bid with product conformity, GST, PAN, and financial statements for submission.

Submit GST certificate, PAN card, defense experience certificates, last 2-3 years’ financial statements, EMD, technical bid, OEM authorizations, and sample prototypes for committee approval within the specified 7-day window. Ensure all documents reflect conformity to modular interface components and mounting accessories.

The BOQ comprises items including modular interface boards, modular panel mounting frames, cable management clips, protective transparent acrylic covers, wall mounting brackets, and quick release clamps. Quantities are not disclosed publicly; bidders should anticipate a consolidated package with interoperability requirements.

The purchaser may increase or decrease quantity up to 25% at contract placement and during the currency. Delivery extension is calculated by the formula and must include a minimum extension of 30 days; original delivery period governs extended timelines unless revised by the option clause.

Required eligibility includes minimum 5 years of defense spare supply experience, ability to supply the listed components, and readiness to submit samples within 7 days for technical committee approval. Ensure robust financials and prior defense project history if available.

Bidders must provide physical samples of each item within 7 days of bid publication. Samples are reviewed for fit with modular interface standards and compatibility with military enclosures; successful approval enables progression to price bid and contract award processes.

Compliance is tied to standard military interfaces for mounting accessories. While explicit numeric specs are not published, bidders should demonstrate compatibility with common defense enclosure dimensions and ensure protective acrylic covers meet transparency and impact-resistance criteria suitable for field conditions.

Key risks include uncertain quantity variation, potential delays in sample approvals, and compliance with defense procurement rules. Mitigate by securing OEM authorizations, preparing multiple component variants, and pre-validating compatibility with standard military racks and interface agreements.