Himachal Pradesh Police Department Smartphones (V3) Tender 2026 - Q2, 175000 Estimated Value, 25% Quantity Variation
Bid Publish Date
07-Sep-2026, 11:09 am
Bid End Date
17-Sep-2026, 12:00 pm
Value
₹1,75,000
Location
Progress
Tender Overview
The procurement comes from the Himachal Pradesh Police Department for Smartphones (V3) under the Q2 category, with an estimated value of ₹1,75,000. Location details are implicit within Himachal Pradesh, and the contract scope covers mobile devices intended for police use. A distinctive feature is the option clause allowing a 25% quantity increase at contracted rates, with delivery timing derived from the extended schedule. No BOQ items are listed, and bidders should review the uploaded ATC for additional terms. This tender requires compliance with the buyer-specified ATC terms and is issued through the GEM portal for police equipment procurement.
Technical Specifications & Requirements
- Product/service: Smartphones (V3) Q2 category
- Estimated value: ₹1,75,000; no BOQ items provided
- Quantity flexibility: Purchaser may increase/decrease quantity up to 25% of bid/contracted quantity
- Delivery timing: Delivery period begins from the last date of the original delivery order; if extended, additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days
- Additional delivery considerations: Option clause may extend delivery duration up to the original delivery period; bidders must adhere to these terms and check the ATC document
- Documentation: An ATC document has been uploaded and is to be viewed by bidders for further instructions
- Delivery location: Not explicitly specified; procurement aligns with Himachal Pradesh Police Department requirements
Terms, Conditions & Eligibility
- EMD: Not specified in the data; bidders should consult the ATC document for exact EMD details
- Quantity variation: Up to 25% of bid quantity can be ordered during contract and currency of contract
- Delivery schedule: Commences from the last date of the original delivery order; extension rules apply as above
- Payment terms: Not detailed in the provided data; bidders must reference ATC terms for payment terms
- Documentation: Base submission should include GST/PAN, experience certificates, and OEM authorizations as per ATC; exact list to be confirmed in ATC
- Warranty/penalties: Not specified in the data; check ATC for any LD or warranty conditions
- Compliance: Bidders must comply with the terms in the Buyer Added ATC document
Key Specifications
-
Product/service: Smartphones (V3) - Q2 category
-
Estimated value: ₹1,75,000
-
Delivery: 30+ days minimum unless extended by option clause
-
Variation: Up to 25% quantity increase/decrease at contract
-
BOQ: No items listed; check ATC for scope
-
ATC: Buyer uploaded ATC document; view for exact terms
-
Standards: Not specified in data; verify IS/ISD requirements in ATC
Terms & Conditions
-
Option clause allows ±25% quantity variation at contracted rates
-
Delivery period rules depend on original and extended dates with minimum 30 days
-
EMD and payment terms are defined in the ATC; data here is not explicit
-
No BOQ items are listed; ATC dictates exact scope and requirements
-
Vendor must review the uploaded ATC document for all compliance details
Important Clauses
Delivery Terms
Delivery period commences from the last date of the original delivery order; extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Quantity Variation
Purchaser may increase/decrease quantity up to 25% of bid/contracted quantity during order placement and during currency of contract at contracted rates
ATC Uploaded
bidders must view and comply with the Buyer Added Bid Specific ATC document for all terms and conditions
Bidder Eligibility
-
Prior supply experience of smartphones or similar mobile devices
-
GST registration and GST compliance
-
Financial stability sufficient to meet tender obligations
-
Ability to meet delivery timelines as per ATC and option clause
Tender Data
Bid Details
Quantity
3
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
6
Past Performance
40 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Smartphones (V3) (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Shimla
Delivery Pincodes
171001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rattan Lal Thakur | 171001,OFFICE OF SUPERINTENDENT OF POLICE , SHIMLA DISTT. SHIMLA H.P. | Shimla | Himachal Pradesh | 171001 | 3 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9829268.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates showing prior supply of smartphones (V3) or similar devices
Financial statements or turnover proof (if required by ATC)
EMD submission document as per ATC (amount and mode specified therein)
Technical bid documents confirming smartphone model, specifications, and compliance
OEM authorization / manufacturer authorisation, if bidding on behalf of OEM
Any other documents specified in the Buyer Uploaded ATC
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid for smartphones tender in Himachal Pradesh police
Bidders must review the uploaded ATC document in the GEM portal for this tender and submit the mandatory documents: GST, PAN, experience certificates, financials, and OEM authorizations. The tender allows a 25% quantity variation and delivery extensions with minimum 30 days, so align bids to meet potential scale.
What documents are required for HP police smartphone bid 2026
Required documents include GST certificate, PAN card, experience certificates for similar devices, financial statements, EMD submission per ATC, technical bid for the smartphone model, and OEM authorization if bidding on behalf of OEM. Ensure ATC references are followed precisely.
What are the technical specifications for V3 Q2 smartphones in this tender
Specific device specs are not listed in the public data; bidders must consult the Buyer Uploaded ATC to confirm model, RAM/ROM, battery, camera, and software requirements. Verified models should meet V3 Q2 criteria and any ISI/ISO standards stated in ATC.
When is the delivery deadline for HP police smartphone procurement
Delivery timing is governed by the original delivery order and may extend per the option clause. The extended delivery time uses the formula (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days; exact dates depend on purchase order issuance.
What is the EMD requirement for Himachal Pradesh smartphone tender
EMD details are not provided in the general tender data; bidders must refer to the ATC document for the exact EMD amount, payment mode, and validity. Prepare a refundable EMD to meet ATC specifications if required.
How to ensure bidder eligibility for HP police smartphone tender 2026
Ensure eligibility by providing prior experience in supplying smartphones or similar devices, valid GST and PAN, financial capability, and OEM authorization if bidding on behalf of OEM. Review ATC for any additional eligibility conditions and proof thereof.
What are the payment terms for the HP smartphone supply contract
Payment terms are specified in the Buyer Uploaded ATC; this data set does not disclose terms. Bidders should check ATC for payment milestones, advance clauses, and invoicing conditions to align with supplier cash flow and procurement timelines.
Where to view the ATC document for this tender in GEM
Access the GEM portal tender page, click the ATC document link in the tender’s Buyer Added Terms section, and download the ATC. The ATC contains EMD, delivery, warranty, and compliance details critical for bid submission.