Indian Army Jalpaiguri Spare Parts Tender 17 Items ISO 9001 Compliance Service Centre West Bengal 2026
Bid Publish Date
24-Oct-2026, 12:03 pm
Bid End Date
03-Nov-2026, 1:00 pm
Location
Progress
Tender Overview
The opportunity is with the Indian Army, Department of Military Affairs, for a procurement drive in JALPAIGURI, WEST BENGAL - 734006. The catalog references multiple spare-part categories (e.g., DIA CLUTCH COVER ASSY, RELEASE BEARING, WINDSHIELD WEATHER STRIP, BUSHES, FUEL VALVES, SENSOR ASSEMBLY, TYRE SEAL, SHOCK ABSORBER, GEAR BOX OIL SEAL, RELAY VALVE AIR, MOUNTING BRACKET, etc.) across a total of 17 items, with no explicit quantity or estimated value disclosed. The scope appears to demand genuine spare parts as replacements for defense equipment, with emphasis on authenticity and compatibility. Key differentiators include mandatory ISO 9001 certification, material test certificates, and robust service/repair support requirements in-state for carry-in or on-site warranty scenarios. The tender requires bidders to provide certification and service capabilities, making post-award support a critical factor. Unique clauses include 25% quantity variation rights and delivery-time calculations tied to order date versus extended period. This tender targets suppliers with established spare-parts supply lines and ISO/BIS-compliant products, plus a local service footprint.
Technical Specifications & Requirements
- Product scope includes 17 items spanning clutch components, bearings, weather-strips, bushings, fuel valves, cylinder/gear components, sensors, tubes, regulators, seals, mounting hardware, and repair kits.
- Mandates ISO 9001 certification for bidder or OEM, plus material test certificates with each supply.
- Required certificates: BIS licence, type-test certificates, and other product-specific approvals as prescribed.
- Service capability: functional service centre in each consignee state; for carry-in warranty, service centers must exist or be established within 30 days of award; dedicated toll-free service line; escalation matrix.
- Documentation expectations include PAN, GSTIN, cancelled cheque, and EFT mandate; genuine spare parts clause emphasized.
- 17-item BOQ with unspecified quantities; emphasis on authentic parts and post-sale support.
Terms, Conditions & Eligibility
- Delivery/quantity flexibility: purchaser may adjust quantity up to ±25% at contract; extended delivery calculations apply with minimum 30 days.
- EMD/financials: PAN, GSTIN, cancelled cheque, EFT mandate required; certificates uploaded with bid; ISO 9001 compliance mandatory.
- Quality/acceptance: Material Test Certificate required; buyer lab tests will determine acceptance.
- Service obligations: establish service centers within 30 days if not present; toll-free support and escalation matrix mandatory.
- Genuine parts: explicit clause demanding genuine spare parts; non-compliance risks rejection.
Key Specifications
-
Product categories: clutch covers, bearings, weather strip, bushings, fuel valves, cylinder block, sensors, fuel tubes, regulator windows, tyre seals, shock absorbers, gear box seals, relays, repair kits, mounting brackets
-
Standards: ISO 9001 certification (bidder or OEM); BIS licence; type test certificates
-
Quality/testing: Material Test Certificate to be supplied with each supply; buyer lab tests determine acceptance
-
Service/maintenance: functional service centers in each consignee state; 30 days to establish if not present; toll-free service line; escalation matrix
-
Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; certificates as prescribed in product specifications
Terms & Conditions
-
EMD not explicitly quantified; vendors must provide PAN, GSTIN, cancelled cheque, EFT mandate
-
Quantity adjustments up to 25% during contract and currency; delivery-time calculations based on order date
-
ISO 9001 certification mandatory; BIS licenses and type-tests required; material test certs mandatory
Important Clauses
Payment Terms
No explicit payment terms provided; bid requires EFT mandate and certified bank details for payment processing
Delivery Schedule
Delivery period tied to last date of original delivery order; extended period triggered by option clause with minimum 30 days
Penalties/Liquidated Damages
Delivery extension elected via option clause; penalties not detailed in provided terms
Bidder Eligibility
-
Must hold ISO 9001 certification (bidder or OEM)
-
Must provide Material Test Certificate with each shipment
-
Must have BIS licence and type-test certificates for the offered products
-
Must establish functional Service Centre in each consignee state or within 30 days of award
-
Must demonstrate dedicated toll-free service line and escalation matrix
Tender Data
Bid Details
Quantity
27
Category
352 DIA CLUTCH COVER ASSY
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
40 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
352 DIA CLUTCH COVER ASSY , ASSY RELEASE BEARING , WEATHER STRIP WIND SHIELD , BUSH FOR FRONT BKT , BUSH BOLT , FUEL CHANGE OVER VALVE , CYLINDER BLOCK , SENSOR ASSY CAM POSITION , TUBE FUEL SUPPLY , REGULATOR WINDOW , TYRE SEAL , BRAKE LINING SET , SHOCK ABSORBER STRUT ASSY , GEAR BOX OIL SEAL , PARTS KIT RELAY VALVE AIR , REPAIR KIT , MOUNTING BRACKET REAR
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
JALPAIGURI
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | JALPAIGURI | JALPAIGURI | - | - | 1 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-10076407.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
17 Items Sign in to view GEM price trends Sign in for GEM prices
352 DIA CLUTCH COVER ASSY
LV7 2 5 TON
ASSY RELEASE BEARING
LV7 2 5 TON
WEATHER STRIP WIND SHIELD
LV7 MARUTI
BUSH FOR FRONT BKT
LV7 STLN
BUSH BOLT
LV7 STLN
FUEL CHANGE OVER VALVE
LV7 STLN
CYLINDER BLOCK
LV7 STLN
SENSOR ASSY CAM POSITION
LV7 MARUTI
TUBE FUEL SUPPLY
LV7 2 5 TON
REGULATOR WINDOW
LV7 SML
TYRE SEAL
LV7 HMV CRANE
BRAKE LINING SET
LV7 STLN
SHOCK ABSORBER STRUT ASSY
LV7 STLN
GEAR BOX OIL SEAL
LV7 STLN
PARTS KIT RELAY VALVE AIR
LV7 STLN
REPAIR KIT
LV7 2 5 TON
MOUNTING BRACKET REAR
LV7 STLN
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | 352 DIA CLUTCH COVER ASSY | LV7 2 5 TON | 1 | nos | bsurojeet.547x | 30 | |
| 2 | ASSY RELEASE BEARING | LV7 2 5 TON | 1 | nos | bsurojeet.547x | 30 | |
| 3 | WEATHER STRIP WIND SHIELD | LV7 MARUTI | 1 | nos | bsurojeet.547x | 30 | |
| 4 | BUSH FOR FRONT BKT | LV7 STLN | 2 | nos | bsurojeet.547x | 30 | |
| 5 | BUSH BOLT | LV7 STLN | 2 | nos | bsurojeet.547x | 30 | |
| 6 | FUEL CHANGE OVER VALVE | LV7 STLN | 1 | nos | bsurojeet.547x | 30 | |
| 7 | CYLINDER BLOCK | LV7 STLN | 1 | nos | bsurojeet.547x | 30 | |
| 8 | SENSOR ASSY CAM POSITION | LV7 MARUTI | 1 | nos | bsurojeet.547x | 30 | |
| 9 | TUBE FUEL SUPPLY | LV7 2 5 TON | 1 | nos | bsurojeet.547x | 30 | |
| 10 | REGULATOR WINDOW | LV7 SML | 1 | nos | bsurojeet.547x | 30 | |
| 11 | TYRE SEAL | LV7 HMV CRANE | 4 | nos | bsurojeet.547x | 30 | |
| 12 | BRAKE LINING SET | LV7 STLN | 4 | nos | bsurojeet.547x | 30 | |
| 13 | SHOCK ABSORBER STRUT ASSY | LV7 STLN | 2 | nos | bsurojeet.547x | 30 | |
| 14 | GEAR BOX OIL SEAL | LV7 STLN | 1 | nos | bsurojeet.547x | 30 | |
| 15 | PARTS KIT RELAY VALVE AIR | LV7 STLN | 1 | nos | bsurojeet.547x | 30 | |
| 16 | REPAIR KIT | LV7 2 5 TON | 1 | nos | bsurojeet.547x | 30 | |
| 17 | MOUNTING BRACKET REAR | LV7 STLN | 2 | nos | bsurojeet.547x | 30 |
Categories
20
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Cancelled cheque copy
EFT mandate certified by bank
ISO 9001 certification (bidder or OEM)
Material Test Certificate
BIS licence and type-test certificates
OEM authorizations or product-specific approvals
Evidence of functional Service Centre in the State of each consignee or plan to establish within 30 days
Dedicated toll-free service number and escalation matrix
Proof of prior experience in supplying genuine spare parts
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for the Indian Army spare parts tender in Jalpaiguri West Bengal 2026
Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, ISO 9001 certificate (bidder or OEM), and Material Test Certificate with the bid. Provide BIS licences and type-test certificates where prescribed, plus evidence of a functional service centre or a plan to establish one within 30 days of award.
What documents are required for Indian Army parts tender in Jalpaiguri
Required documents include GSTIN, PAN, cancelled cheque, EFT mandate, Material Test Certificate, BIS licence, type-test certificates, ISO 9001 certificate, and OEM authorizations. A proof of service centre in the relevant state or establishment plan within 30 days must be supplied.
What standards and certifications are mandatory for this Army procurement
Mandatory standards include ISO 9001 (bidder or OEM) and BIS licences with type-test certificates. Each supply must accompany a Material Test Certificate; suppliers must ensure ISI-like or equivalent conformance where specified, and maintain service capability across consignee states.
What is the delivery flexibility for quantity under this tender
The purchaser may increase or decrease quantity up to 25% of bid quantity at contract and during currency; delivery period increases based on a formula (quantity change/original quantity) × original delivery period, with a minimum of 30 days.
What are the service-center requirements for post-award support
Bidder/OEM must have functional service centers in the state of each consignee; if absent, establish within 30 days of award. A dedicated toll-free service line and an escalation matrix must be provided to ensure rapid fault resolution.
What happens if genuine spare parts are not supplied
The tender emphasizes genuine spare parts; non-genuine items risk rejection during acceptance based on Material Test Certificates and buyer lab results, which are sole determinants for item acceptance.
What is required to prove eligibility for ISO 9001 in this bid
Bidder or OEM must hold ISO 9001 certification; provide certificate with bid. The quality system should cover procurement, production, and post-sale service processes to satisfy defense procurement standards.
Which items are included in the Army BOQ for this tender
BOQ lists 17 items spanning clutch covers, bearings, weather strips, bushings, fuel valves, cylinder blocks, sensors, fuel tubes, regulators, tyre seals, shock absorbers, gear seals, relays, repair kits, and mounting brackets; exact quantities are not disclosed in the data.