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Thirunavaya Grama Panchayath Laptop Tender Malappuram Kerala 4-Star GEM ISO 2026

Bid Publish Date

23-Feb-2026, 2:55 pm

Bid End Date

05-Mar-2026, 6:00 pm

Location

MALAPPURAM , KERALA

Progress

Issue23-Feb-2026, 2:55 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirement: OEM authorization letter required and well-established brand with market presence
  • • Technical standards: Factory pre-loaded OS, RAM, display size, storage capacity clearly specified by bidder
  • • Special clauses: GEM rating minimum of four stars, service centre in consignee district, ISO certificate proof
  • • Eligibility: Kerala registered office, GST certificate, office license, product sample submission
  • • Warranty & penalties: warranty conditions to satisfy GEM four-star rating; installation and training included
  • • Delivery terms: price inclusive of taxes, freight, installation; delivery schedule aligned to contract duration

Categories 1

LAPTOP

Tender Overview

Thirunavaya Grama Panchayath in MALAPPURAM, KERALA invites bids for Entry and Mid Level Laptop - Notebook (Q2). The procurement includes laptops with factory pre-loaded operating systems, specified RAM, display size, processor details, and storage capacity. The tender emphasizes a GEM rating of at least four stars, and requires OEM authorization, a local Kerala office, GST registration, and a functional service centre in the consignee district. Bidders must provide a product sample, case and mouse, and comprehensive installation/training as part of the quoted price. The scope centers on delivery, installation, and after-sales support within the local district. This tender includes mandatory compliance with the organization’s warranty and delivery terms and highlights brand reliability and post-sale service as evaluation criteria.

Technical Specifications & Requirements

  • Product category: Laptop / Notebook (Q2) with processor-based configuration
  • Processor details: Specific processor type and model number to be disclosed by bidder
  • Operating System: Factory pre-loaded OS
  • Memory: RAM size in GB (minimum as per BOQ, to be specified by bidder)
  • Display: Display size in cm (diagonal) to be provided by bidder
  • Storage: Capacity of storage drive (GB) as offered by bidder
  • Additional requirements: Warranty meeting GEM rating of four stars; OEM authorization letter; product sample submission; case and mouse included; service centre in consignee district; ISO certification proof; Kerala GST certificate; proof of registered office in Kerala; installation and training included; vendor must show prior relevant experience and GEM work orders if quoting branded items.

Terms, Conditions & Eligibility

  • EMD: Not explicitly stated in data; bidders should expect standard EMDs per GEM policies
  • Warranty & Quality: minimum GEM rating of four stars; items must conform to required technical specs
  • Documentation: include OEM authorization, GST certificate, office license, and Kerala registered address; submit product sample
  • Experience: demonstrated experience with similar supply and installation; copy of GEM work orders to be attached
  • Delivery & Price: quoted price inclusive of taxes, installation, training, freight, loading/unloading; delivery terms aligned with contract period
  • Compliance: bidders must have ISO certificates; service centre in the consignee district; case and mouse supplied; evidence of established brand presence on GEM platform
  • Submission: bidder to provide make/model, actual delivered specs in BOQ compliance; ensure documentation alignment with Kerala requirements

Key Specifications

  • Product/service names: Entry and Mid Level Laptop - Notebook (Q2)

  • Quantities/Value: Not disclosed; BOQ items indicate 0; procurement scope implied for local district

  • EMD/Value: Not explicitly stated; comply with GEM norms

  • Experience: Demonstrated supply and installation of similar items with GEM work orders

  • Quality/Compliance: GEM rating ≥ four stars; ISO certificates; OEM authorizations

  • Delivery/Installation: Price inclusive of installation, training, freight; service centre in consignee district

Terms & Conditions

  • EMD amount and payment terms to be confirmed per GEM guidelines

  • Delivery timeline calculated with option for quantity adjustment up to 25%

  • Warranty and service support must meet GEM four-star requirement and ISO standards

Important Clauses

Payment Terms

Quoted price must include all taxes, installation, training, and freight; no hidden charges; payment terms to be as per GEM contract

Delivery Schedule

Delivery period begins after original delivery order; option to extend up to extended period with minimum 30 days unless original delivery period exceeds 30 days

Penalties/Liquidated Damages

Penalties/LD details not provided; contract will reference standard GEM LD clauses

Bidder Eligibility

  • Registered office in Kerala with supporting documentation

  • Valid GST registration and PAN card

  • Experience certificates for similar supply and installation projects

  • OEM authorization and ISO certification proof

  • Product sample submission and service centre availability in consignee district

Documents 3

GeM-Bidding-9031007.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Processor Laptop Type Mid Level
Processor Processor Number AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher
Operating System Operating System (Factory Pre-Loaded) Window 11 Professional
Memory RAM Size (GB) 16.0 Or higher
Display Display Size (in cm) - Diagonal 35.56 to 38.09 (14 In to 14.99 In)
Storage Capacity of Storage Drive (in GB) 512, 1024, 2048 Or higher

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for similar supply and installation

4

Financial statements or turnover proof

5

EMD/Security deposit documentation (as applicable per GEM)

6

Technical bid documents

7

OEM authorization letter

8

Kerala registered office proof

9

ISO certificate proof

10

Product sample submission proof

11

Case and mouse inclusion confirmation

12

Service centre address proof in consignee district

Frequently Asked Questions

Key insights about KERALA tender market

How to bid in the Malappuram laptop tender for 2026?

To bid, ensure Kerala address, GST registration, and PAN; attach OEM authorization, ISO certificates, and GEM four-star evidence. Include a product sample, case and mouse, and demonstrate installation capability. Provide the complete BOQ compliance with exact make and model details and ensure service centre availability in the consignee district.

What documents are required for Thirunavaya laptop procurement in Kerala?

Required documents include GST certificate, PAN, experience certificates for similar supply, financial statements, OEM authorization letter, ISO certificates, Kerala registered office proof, product sample, and proof of a local service centre. Ensure all documents support the four-star GEM rating criteria.

What are the technical specifications for the laptops in this tender?

Laptops must have a factory pre-loaded OS, specified RAM, display size in cm, processor details, and storage capacity as per bidder proposal. Exact processor model and RAM quantity are to be disclosed by bidders in the BOQ compliance, with a minimum GEM rating and ISO compliance.

When is the bid submission for the Kerala laptop tender?

Submission timelines follow GEM platform deadlines; ensure the product sample is provided on or before the bid closing date. Price must be inclusive of taxes, installation, training, and freight, with a valid OEM authorization and Kerala address proof.

What are the payment terms for this Kerala laptop procurement?

Payment terms, aligned to GEM contract, require a single firm price inclusive of taxes; installation, training, and freight included. Specific milestone payments will be detailed in the final contract; ensure GST and invoicing align with local guidelines.

What is the warranty requirement for the laptops in this tender?

Bidders must meet a minimum GEM four-star warranty rating; items should conform to required technical specs and include after-sales service. Warranty duration and coverage specifics will be defined in the contract and supported by ISO certification and OEM support.

What is required for OEM authorization and ISO certification in this bid?

An OEM authorization letter must be uploaded, and bidders must provide proof of ISO certification. These documents verify brand credibility, after-sales support capability, and adherence to quality management standards in the Kerala laptop procurement.

Are installation, training, and case/mouse included in the bid price?

Yes. The quoted price must be inclusive of installation, training, freight, and loading/unloading charges, along with case and mouse. Ensure separate lines in the BOQ clearly specify these inclusions and total price alignment with GEM terms.