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Southern Railway Snacks & Beverage Vending Machine Tender Chennai Tamil Nadu 600001 2026

Bid Publish Date

21-Feb-2026, 2:16 pm

Bid End Date

28-Feb-2026, 10:00 am

Value

₹2,20,000

Location

CHENNAI , TAMIL NADU

Progress

Issue21-Feb-2026, 2:16 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Categories 2

VENDING MACHINE MACHINE

Tender Overview

The opportunity is issued by the Southern Railway (Indian Railways) for the procurement of a Snacks & Beverage Vending Machine solution located in CHENNAI, TAMIL NADU - 600001. Estimated value is ₹220,000. Scope includes supply, installation, testing and commissioning of the vending equipment, with a project footprint that aligns to GeM-based procurement practices. The tender emphasizes flexible quantity handling (±25%), payment GST compliance, and invoicing in the consignee’s GST framework. The award will depend on compliance with delivery timelines and adherence to contract terms within the defined scope.

Technical Specifications & Requirements

  • Product category: Snacks & Beverage Vending Machine (Q3) with capability for multiple selections and item dispensing
  • Key capabilities to verify: total product selections, item dispensing mechanism, product holding capacity, dimensions (Depth, Width, Height) and approximate weight
  • Interface and user experience: User Interface design for easy operation, and a robust payment system (Payment Method) compatible with GST invoicing
  • Compliance: Indian Standard certifications and any applicable certifications/approvals relevant to vending equipment; warranty information to be clearly stated
  • Scope includes: Supply, Installation, Testing and Commissioning; installation at the consignee site per GeM terms
  • Additional terms: Option clause allowing quantity adjustments up to 25% during contract execution; delivery period adjustments pro-rated with minimum 30 days

Terms & Eligibility

  • EMD amount not explicitly stated; bidders must meet supplier financial standing requirements and disclose any liquidation or bankruptcy status
  • GST handling: Bidder to determine applicable GST; GST reimbursement as per actuals or applicable rates, capped to quoted GST
  • Invoicing: GST-compliant invoice must be raised in the consignee’s name with the consignee GSTIN
  • Termination rights: Purchaser can terminate for non-compliance, delivery failure, insolvency, or misrepresentation
  • Scope of supply includes supply, installation, testing and commissioning; payment terms to align with GeM processes
  • Documentation: Ensure submission of GSTIN proof, GST portal screenshot, and other standard bid documents as per terms

Terms & Conditions

  • Key Term 1: Quantity can be increased/decreased by up to 25% during contract and extended delivery periods with pro-rated time

  • Key Term 2: GST handling determined by bidder; GST reimbursement as actuals or as per applicable rate, not exceeding quoted GST

  • Key Term 3: Invoices must be GST-compliant and issued in the consignee's name with consignee GSTIN

Important Clauses

Payment Terms

GST handling as per actuals or applicable rates; invoice must reflect consignee GSTIN; GeM portal GST invoice screenshots required

Delivery Schedule

Delivery period adjustable via option clause; minimum 30 days additional time; delivery starts from last date of original order

Penalties/Liquidated Damages

Contract termination possible for non-delivery, material breach, bankruptcy or misrepresentation; penalties not quantified but implied via termination rights

Bidder Eligibility

  • Not under liquidation or bankruptcy; no ongoing receivership

  • Must meet GST registration and provide GSTIN documentation

  • Must demonstrate capability to supply, install, test and commission vending machines

Documents 3

GeM-Bidding-9024325.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Construction Material Steel
Construction No of Product selections 6(3X2 trays)
Construction Item Dispense Biscuit Packs, Candy Bars, Wafers, Any Ready to Eat Snacks, Cold Drinks, Sandwitch, Burger, Patties
Construction Product Holding Capacity 240.0 - 240.0 Or higher
Dimension Depth 820 Or higher
Dimension Weight(Aprox) 285 Or higher
Dimension Width 1073 Or higher
Dimension Height 1840 Or higher
Payments System Payment Method Card, Upi, Google Pay, Phone Pay, Paytm
Interface User Interface 4 Line LCD and Metallic Keypad
Generic Warranty 5 Or higher
Standard Indian Standard No
Certifications and approvals Certification CE, ISO

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Required Documents

1

Bidder Turnover

2

Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria

3

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for snacks & beverage vending tender in Chennai Tamil Nadu 2026?

Bidders must register on GeM, submit GSTIN proof, PAN, experience certificates, financial statements, EMD if applicable, and OEM authorizations if required. Ensure supply, installation, testing and commissioning scope is covered. The bid must include GST-compliant invoicing and address consignee GSTIN, with delivery terms aligned to the option clause.

What documents are required for vending machine procurement in Chennai?

Required documents include GST registration certificate, PAN card, company registration, financial statements for the last 3 years, experience certificates for similar vending projects, technical compliance evidence (certifications), OEM authorization if applicable, and EMD submission documents per GeM terms.

What are the technical specifications for the vending machine tender in Chennai?

Key specs include item dispensing mechanism, number of product selections, holding capacity, dimensions (depth, width, height), approximate weight, payment system interface, and user interface details. Ensure compliance with Indian Standards and provide warranty terms and performance guarantees in the bid.

What is the delivery timeline and option clause for this tender?

Delivery is governed by the option clause allowing ±25% quantity variation. The delivery period starts from the last date of the original delivery order, with additional time calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days.

What are the GST requirements for invoicing in this tender?

Invoices must be raised in the consignee’s name with the consignee GSTIN. GST handling is bidder's responsibility; reimbursement is based on actuals or applicable rates up to the quoted GST percentage, as per GeM terms.

What are termination rights if deliveries fail in this procurement?

The purchaser may terminate contract for non-compliance, inability to deliver, delivery delays, insolvency, misrepresentation, or liquidation events by providing written notice; the seller must promptly rectify or replace defective materials as required.

How to ensure GST compliance for GeM-based vending machine bids?

Prepare a GST-compliant invoice with the consignee’s GSTIN, attach GST portal payment proof, and ensure the bid documents reflect the GST handling policy. Verify applicable GST rate before submission to avoid post-bid adjustments.

What approvals or certifications are required for vending equipment?

Provide Indian standards certifications and any applicable certifications for vending equipment, along with warranty details and support commitments. Ensure vendor meets criteria for installation, testing, and commissioning per the contract scope.