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Mohanlal And Vijayaben Arts And Commerce College Event Management Tender Panch Mahals Gujarat 2026 Full Day Seminar Services

Bid Publish Date

21-Feb-2026, 3:11 pm

Bid End Date

03-Mar-2026, 4:00 pm

Value

₹88,500

Location

PANCH MAHALS , GUJARAT

Progress

Issue21-Feb-2026, 3:11 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Tender Overview

Organization: Mohanlal And Vijayaben Arts And Commerce College. Product/Service: end-to-end Event/Seminar/Workshop Management Services for a full-day activity on the buyer premises in Panch Mahals, Gujarat. Estimated Value: ₹88,500. No BOQ items listed; scope aligns with Education Department Gujarat requirements for on-site, complete execution of a single event as per the statement of work. The procurement context centers on in-house event management capability, with emphasis on on-site coordination and delivery within a school/college setting. A key differentiator is the explicit ATC clause permitting contract quantity or duration adjustments up to 25%, enhancing bid adaptability. Unique aspects include the absence of technical specs but a clear acceptance of revised scope under contract terms.

Technical Specifications & Requirements

  • Category: Event/ Seminar/ Workshop/ Exhibition Management Service; complete execution of activity, AS PER SOW; Buyer premise; Full day.
  • Scope of service: end-to-end event management including planning, logistics, registration support, on-site coordination.
  • Location: Panch Mahals, Gujarat 388270; delivery on buyer premises.
  • Variation clause: 25% increase/decrease in contract quantity or duration allowed at issuance and post-issuance.
  • Bill of quantities: Not provided; no numeric itemization in BOQ.
  • Standards/Compliance: Not specified; bidders should align with standard event management best practices and SOW.

Terms, Conditions & Eligibility

  • Variation rights: Buyer may adjust contract quantity/duration by up to 25%; bidder must accept revised scope.
  • EMD: Not specified in the available data.
  • Delivery timeline: Full-day event execution as per SOW; no separate timeline details.
  • Payment terms: Not specified in the available terms.
  • Required documents: Standard bid submission documents to participate; GST/PAN, experience, financials, etc., to be verified against T&C.
  • ATC/document: Additional ATC terms uploaded by buyer; bidders should review the ATC for any supplementary conditions.

Key Specifications

  • Event/ Seminar/ Workshop/ Exhibition Management Service

  • Full-day activity on buyer premises in Panch Mahals, Gujarat

  • End-to-end management: planning, logistics, registration, on-site coordination

  • 25% variation entitlement on contract quantity or duration

  • No BOQ items; no explicit technical standards or ISO/BIS marks specified

Terms & Conditions

  • Contract quantity/duration may change by up to 25% at contract issue and thereafter

  • EMD amount not disclosed; bidders must monitor ATC uploads for exact value

  • Delivery is a single full-day event on buyer premises as per SOW

  • ATC document exists; bidders must review additional terms and conditions

  • Standard bid documents required: GST, PAN, experience, financials

Important Clauses

Payment Terms

Not specified in provided data; bidders should verify ATC for any payment milestones or security deposits.

Delivery Schedule

Full-day event on buyer premises; delivery aligned to SOW requirements with on-site execution.

Penalties/Liquidated Damages

Specific penalty terms not provided; ATC may include penalties—review ATC for LD or performance bonds.

Bidder Eligibility

  • Proven experience in end-to-end event/ seminar management for educational institutions

  • Ability to operate on buyer premises within Panch Mahals, Gujarat

  • Compliance with standard bid submission requirements (GST, PAN, financials, etc.)

Documents 4

GeM-Bidding-9024867.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar event management

4

Financial statements (annual turnover evidence)

5

EMD/Security deposit (as per ATC if specified)

6

Technical bid documents demonstrating event management capability

7

OEM authorizations (if any specific brand/OEM required in ATC)

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for event management tender in Panch Mahals Gujarat 2026

To bid, bidders must submit standard documents (GST, PAN, financials, experience certificates) and comply with ATC terms. The contract allows up to 25% variation in quantity or duration. Review SOW for full-day event scope, on-site coordination requirements, and ensure readiness to operate on buyer premises.

What documents are required for Mohanlal and Vijayaben event bid 2026

Submit GST certificate, PAN card, experience certificates for similar events, financial statements, and technical bid documents. Include any OEM authorizations if the ATC specifies brand requirements. Ensure EMD details are clarified in ATC and attach relevant security deposit if mandated.

What is the delivery scope for the event management tender in Gujarat

The scope covers end-to-end management of a full-day event on the buyer’s premises in Panch Mahals. It includes planning, logistics, registrations, and on-site coordination. There are no explicit BOQ items; ensure adherence to the SOW and availability for immediate mobilization.

Which variation clause applies to contract quantity in this tender

The contract allows a +/- 25% variation in quantity or duration at the time of issue and after issuance. Vendors must accept revised quantities or durations as specified by the buyer, ensuring flexibility for event scaling or extension.

What are the payment terms for this Gujarat event management bid

Payment terms are not detailed in the available data. Bidders should consult the ATC uploaded by the buyer for milestones, advances, or post-delivery payment conditions and ensure compliance with any specified timelines.

What are the eligibility criteria for suppliers of event services in Panch Mahals

Eligibility includes proven experience in educational event management, capability to operate on buyer premises, and submission of standard documents (GST, PAN, financials, and experience certs). Adherence to ATC terms and SOW is mandatory for qualification.

How to verify the ATC terms for this college event tender

Review the ATC document uploaded with the tender to confirm any brand requirements, EMD specifics, variation rights, and payment terms. Ensure your bid aligns with the SOW and any additional conditions before submission.

What happens if the contract quantity changes after award

If a quantity change occurs within the 25% allowance, bidders must adapt resources and delivery plans accordingly without breaching contract terms. Update schedules, staffing, and logistics to reflect the revised scope in compliance with SOW.