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Indian Army LED DATA WALL DISPLAY Tender 2025 Department Of Military Affairs India - 25% option clause, 3-year warranty

Bid Publish Date

23-Dec-2025, 11:31 pm

Bid End Date

13-Jan-2026, 10:00 am

Location

HYDERABAD , TELANGANA

Progress

Issue23-Dec-2025, 11:31 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Authorized Seller must have India-registered office for after-sales support on imported LED displays
  • • Detailed Design Drawings due within 10 days of award; buyer approval or modification list within 10 days
  • • Quantity flexibility up to 25% of bid quantity at contracted rates during and after award
  • • Delivery time adjustments if drawings are delayed; no liquidated damages during buyer drawing delays
  • • Warranty minimum of 3 years; performance security via DD or PBG; DD payable to REGT FUND ACCOUNT, EME DEPOT BN
  • • GST to be borne by bidder; GST reimbursement as per actuals or applicable rate (whichever is lower)

Categories 2

DISCRETE COMPONENTS DATA WALL DISPLAY

Tender Overview

The Indian Army, Department Of Military Affairs, invites a turnkey procurement for LED DATA WALL DISPLAY, including Supply, Installation, Testing, Commissioning, and Operator Training. The contract scope covers technical assistance and any required statutory clearances. An option clause permits up to 25% quantity variation at contracted rates, with delivery time recalculated from the last delivery date and a minimum 30-day extension. Detailed Design Drawings must be submitted within 10 days of award for buyer approval, failing which modifications may be required. OEM/authorized support for imported items must have an India-registered office for after-sales service. This tender emphasizes comprehensive supply with installation and training bundled in the bid price.

Technical Specifications & Requirements

  • Product category: LED DATA WALL DISPLAY; scope includes Supply, Installation, Testing, Commissioning (SITC) and operator training, plus any statutory clearances.
  • Within 10 days of award, submit Detailed Design Drawings for buyer approval; buyer to approve or return with modification list within 10 days.
  • If drawing approval delays occur, delivery period is readjusted with no LD; option to adjust quantity by up to 25% (original vs increased quantity) during contract.
  • For imported products, ensure an India-registered OEM/Authorized Seller for after-sales service; provide certificate.
  • Payment terms on GST: bidder bears GST; reimbursement as per actuals or applicable rates, whichever is lower, within quoted GST percentage.
  • Warranty: minimum 3 years for supplied products; PBG/DD accepted as performance security; DD payable to REGT FUND ACCOUNT, EME DEPOT BN, with hard-copy delivery within 15 days of award.

Terms, Conditions & Eligibility

  • EMD/Performance Security: Submit via Account Payee DD or PBG; DD in favor of REGT FUND ACCOUNT, EME DEPOT BN; delivery of hard copy required within 15 days of award.
  • Delivery & Option Clause: Quantity may increase/decrease by up to 25%; delivery period recalculated from the last delivery order date and extended if required.
  • Design Approval: Detailed Drawings to be approved before fabrication; non-approval triggers modification list within 10 days; delays in buyer approvals adjust delivery timeline with no LD.
  • GST Responsibility: Bidder bears applicable GST; reimbursement as per actuals or applicable rates, not exceeding quoted GST.
  • OEM/Support: Imported items require Indian-registered OEM or authorized seller for after-sales service; certificate to be submitted.
  • Warranty: Minimum 3 years warranty; terms of service and AMC where applicable must be clarified.
  • Training & Statutory Clearances: Training of operators and obtaining required statutory clearances, if any, included in scope.
  • BoQ/Items: No BOQ items listed; other tender terms apply as published by the Indian Army.

Key Specifications

  • LED DATA WALL DISPLAY: supply, installation, testing, commissioning, operator training

  • Detailed Design Drawings to be approved within 10 days of award

  • Quantity variation up to 25% with contracted rates

  • Imported items require India-registered OEM/Authorized Seller

  • Warranty: minimum 3 years; PBG/DD accepted as performance security

  • GST borne by bidder; reimbursement as actuals or lower of applicable rates

Terms & Conditions

  • EMD via DD or PBG; DD payable to REGT FUND ACCOUNT, EME DEPOT BN

  • 25% quantity variation rights at contract; delivery Extension rules define timing

  • 3-year warranty requirement and post-sales service via India-registered OEM

Important Clauses

Payment Terms

GST handling by bidder; reimbursement at actuals or lower rate; no explicit payment schedule provided in tender text

Delivery Schedule

Delivery period linked to last delivery order; extended delivery time formula: (increased quantity/original quantity) × original delivery period, min 30 days

Penalties/Liquidated Damages

LD not explicitly stated for delays caused by buyer in drawing approvals; delivery schedule may be reset accordingly

Bidder Eligibility

  • Experience in LED display SITC and training programs

  • Financial capability demonstrated in last 3 years

  • OEM authorization for imported equipment and India-based after-sales support

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for LED display SITC projects

4

Financial statements (last 3 years) demonstrating financial capability

5

EMD submission document (DD or acceptable security)

6

Technical bid documents confirming LED DATA WALL DISPLAY specifications and SITC scope

7

OEM authorization certificate for imported items

8

Certificate of India-registered OEM/Authorized Seller for after-sales service

Frequently Asked Questions

Key insights about TELANGANA tender market

How to bid for LED data wall tender in India Army 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD via DD or PBG, and technical bid with LED data wall SITC details. Include OEM authorization for imports and India-based after-sales support. Follow Detailed Design Drawings submission within 10 days of award and comply with 25% quantity variation.

What documents are required for LED display SITC tender in Army?

Required documents include GST certificate, PAN, last 3 years financials, experience certificates for LED SITC projects, EMD submission (DD or security), technical bid detailing LED data wall specifications, OEM authorization for imports, and India-registered after-sales support certificate.

What are the technical specifications for LED data wall display?

Tender specifies LED DATA WALL DISPLAY with SITC, operator training, and statutory clearances. Detailed Drawings must be approved within 10 days; imported items require India-registered OEM; warranty minimum 3 years; no specific pixel pitch or brightness data published publicly.

When is the design drawings approval deadline for Army LED tender?

Design Drawings must be submitted within 10 days of award; buyer will approve or provide a modification list within 10 days of submission, after which fabrication proceeds with approved design.

What is the quantity variation allowed in Army LED tender?

Quantity may vary up to 25% of bid quantity at contracted rates; additional quantity can be ordered during contract currency under the same rates, with delivery time adjusted accordingly.

What are the warranty and security requirements for this Army tender?

Warranty period is a minimum of 3 years for supplied LED displays; performance security can be provided as a DD or PBG; DD payable to REGT FUND ACCOUNT, EME DEPOT BN, with hard-copy delivery within 15 days of award.

Who provides after-sales service for imported LED displays?

Imported items require an India-registered OEM or Authorized Seller with a certificate proving registered office in India to ensure after-sales support and service availability across the contract period.

What is the impact of GST on bid pricing for this Army tender?

Bidder bears GST; reimbursement will be provided as per actuals or the applicable rate, whichever is lower, but not exceeding the quoted GST percentage for the LED data wall SITC.