Procurement Opportunity: Servicing and repair of air conditioning units installed in the office in GANGANAGAR, RAJASTHAN
DLB
GANGANAGAR, RAJASTHAN
Posted:
5 May 2026
Closed:
15 May 2026
EPROCURE
GEM
Indian Coast Guard Repairing and Servicing of 12 AC Units in Ernakulam Kerala - MESS Offices 2026
Progress
Issue19-Jun-2026, 5:29 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Option Clause allows +/- 25% quantity variation during contract and currency
- • Location-specific service: Ernakulam, Kerala for Coast Guard offices and MESS
- • No BOQ or explicit technical specifications provided in data
- • On-site repair and servicing of 12 existing AC units; potential for additional service orders
- • ATC document uploaded; bidders should align with bid-specific terms
Tender Overview
The Indian Coast Guard invites bids for the repairing and servicing of 12 air conditioners installed in various offices and MESS facilities located in Ernakulam, Kerala (682001). Scope involves maintenance across 12 AC units, with no BOQ items listed. The tender lacks explicit start/end dates and an estimated value; bidders should prepare for on-site servicing, routine maintenance, cleaning, refrigerant checks, filter replacement, and general HVAC upkeep in government facilities. A distinctive term is the option clause allowing up to 25% quantity variations at contracted rates. This highlights potential future service calls beyond the initial 12 units.
- Organization: Indian Coast Guard
- Location: Ernakulam, Kerala
- Product category: Air conditioner repair and servicing
- Quantity/Value: 12 AC units; no estimated value disclosed
- Unique aspect: Option to increase/decrease quantity by up to 25% during/after contract at same rates
- Context: Government defense department facility maintenance; responsive to on-demand servicing under terms and conditions clarified in ATC.
Technical Specifications & Requirements
- Product/Service: Air conditioner servicing and repair for existing units across Coast Guard offices and MESS in Ernakulam
- Delivery/Installation: On-site repair and maintenance of existing equipment; no BOQ items
- Standards/Certifications: Not specified in tender data; bidders should emphasize standard HVAC maintenance practices and safety compliance
- Experience: Not explicitly stated; responders should demonstrate capable IEC/AC repair experience for government facilities
- Warranty/Support: Not mentioned; bidders may propose standard workmanship warranty per bid terms
Terms, Conditions & Eligibility
- Option Clause: Purchaser may adjust quantity by up to 25% during contract
- Delivery Period: Commencement aligned to last date of original delivery order; extended time rules apply per option clause
- EMD/Payment: Not specified in tender data
- Documentation: ATC document uploaded; bidders should review for submission requirements
- Compliance: Bidders must comply with overall ATC terms and government procurement norms
Key Specifications
-
Product/service names: air conditioner repair and routine servicing
-
Quantities: 12 AC units
-
Estimated value: Not disclosed
-
Delivery location: Ernakulam, Kerala
-
Experience: Not explicitly defined; indicate relevant HVAC maintenance capability
Terms & Conditions
-
Option to modify quantity by up to 25% during contract
-
Delivery periods determined from last date of original delivery order
-
ATC terms and submission documents drive bid participation
Important Clauses
Payment Terms
Not specified in tender data; bidders should refer to ATC for payment schedule and milestones
Delivery Schedule
Delivery period starts after original delivery order; extended delivery time follows option clause rules
Penalties/Liquidated Damages
Not specified in tender data; check ATC for penalties or LD provisions
Bidder Eligibility
-
Demonstrated HVAC servicing experience in government/defense facilities
-
Valid GST and PAN documentation
-
Compliance with ATC terms and standard procurement norms
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Repairing and servicing of 12 nos AC fitted in various offices/ MESS
Authority Records
MINISTRY OF DEFENCEDEFENCE DEPARTMENTINDIAN COAST GUARD
BID & GeM Expert Consultancy
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Bid Preparation
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Documents 4
GeM-Bidding-9494883.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates related to AC repair/maintenance
4
Financial statements or turnover proof (if required by ATC)
5
EMD/Security deposit documents (if applicable per ATC)
6
Technical bid documents demonstrating capability in HVAC servicing
7
OEM authorizations or service center credentials (if specified in ATC)
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for air conditioner servicing tender in Ernakulam Kerala 2026
Bidders must submit GST, PAN, experience certificates, and financials along with technical bid. Provide on-site HVAC capability for 12 AC units, with ATC-compliant service approach. Review option clause allowing up to 25% quantity changes and ensure adherence to delivery terms starting from the original order date.
What documents are required for Coast Guard AC repair tender in Kerala
Prepare GST certificate, PAN, experience certificates for AC servicing, financial statements, and OEM authorizations if required by ATC. Include technical bid detailing service capabilities, safety certifications, and on-site maintenance plans for 12 units in Ernakulam.
What are the delivery terms for 12 AC units servicing in Ernakulam
Delivery period begins from the last date of the original delivery order; option clause permits up to 25% quantity variation. Extended delivery time calculation follows (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What standards or certifications are required for this coast guard tender
Tender data does not specify exact HVAC standards; bidders should emphasize standard HVAC maintenance practices, safety compliance, and any OEM service certifications that demonstrate capability to service government facilities in Kerala.
What is the EMD amount for the Ernakulam AC servicing contract
EMD details are not disclosed in the provided tender data. Bidders should consult the ATC document and tender terms for the exact EMD amount and payment mechanism.
How to prepare for on-site AC repair for Coast Guard offices in Kerala
Provide an on-site service plan with technicians qualified in HVAC repair, preventive maintenance, refrigerant handling, and safety protocols. Include timelines for inspection, parts replacement, and reporting to Coast Guard authorities in Ernakulam.
What is the payment terms for supply contract with Indian Coast Guard
Payment terms are not stated in the tender data. Review the ATC for milestones, eligibility, and approved payment schedule linked to service delivery and acceptance of 12 serviced units in Ernakulam.
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Documents 4
GeM-Bidding-9494883.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS