Vadodara District Police Office AMC/CMC for Pre-owned Horse Rashan & Food Products Tender Gujarat 2026
Progress
Tender Overview
The opportunity is issued by the Vadodara District Police Office for an Annual Maintenance Contract (AMC/CMC) covering pre-owned horse ration and related food products in Vadodara, Gujarat. Estimated value is ₹3,500,000 with an EMD of ₹105,000. Scope references multiple product categories including HORSE RASHAN, DESHI CHANA, KALI JIRI, JAGGERY (GUD), SINDHAV NAMAK, JUVAR BATU, JAV, and related monthly AMC/CMC services. The procurement emphasizes continuity of supply and periodic maintenance for listed items, with a monthly cadence and potential quantity adjustments up to 25% per ATC. A unique context is the need for vendor familiarity with local supply channels and district administration requirements, including sample approvals at specific Vadodara sites. Key differentiator includes the composite AMC scope for pre-owned goods and the inclusion of multiple food-grade items under a single contract, providing streamlined procurement and service management for policing operations. This tender targets suppliers capable of handling government-grade supply chains and compliant to local regulatory norms. Keywords: tender in Vadodara, Vadodara procurement, AMC for pre-owned products in Gujarat.
Technical Specifications & Requirements
- Estimated value: ₹3,500,000
- EMD: ₹105,000
- Product categories: HORSE RASHAN; DESHI CHANA; KALI JIRI; JAGGERY (GUD); SINDHAV NAMAK; JUVAR BATU; JAV
- Contract type: Annual Maintenance Contract (AMC/CMC), monthly cadence
- Delivery/installation context: delivery and maintenance aligned with district policing needs; quantity adjustments up to 25% per ATC clause
- Regulatory/compliance notes: documents required include GST, PAN, GST turnover certificate, FSSAI licence, and NSIC/EMD as applicable; sample approval process at Vadodara locations
Terms, Conditions & Eligibility
- EMD: ₹105,000
- Documents to submit: GST certificate, PAN card, GST turnover certificate, FSSAI licence copy, sample approval letter (Vadodara Gramya/PSI Mounted Branch), MSE NSIC/EMD documentation
- Eligibility criteria: bidders must provide necessary registrations and approvals; familiarity with local supply chains and district procurement procedures
- Contract flexibility: option clause allows up to 25% increase/decrease in quantity or duration at contract issue and during execution
- Payment/terms: terms will be defined in final purchase order; ensure compliance with local government payment practices
- Warranty/AMC specifics: AMC scope covers pre-owned product maintenance and supply continuity; adherence to regional regulatory norms
Key Specifications
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Product categories: HORSE RASHAN, DESHI CHANA, KALI JIRI, JAGGERY (GUD), SINDHAV NAMAK, JUVAR BATU, JAV
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Contract: Annual Maintenance Contract (AMC/CMC), monthly
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Estimated value: ₹3,500,000
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EMD: ₹105,000
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Delivery/approval: sample approvals at Vadodara locations; monthly service scope
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Regulatory: GST, PAN, FSSAI licence required; NSIC/EMD documents as per tender terms
Terms & Conditions
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EMD amount and submission method specified (₹105,000) with GST compliance
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25% contract quantity/duration adjustment allowed at award and thereafter
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Sample approval process required at Vadodara sites and NSIC/EMD documentation
Important Clauses
Payment Terms
Payment terms will be defined in purchase order; ensure GST-compliant invoicing and timely releases per government policy
Delivery Schedule
Monthly AMC services with potential quantity adjustments up to 25% as per ATC; initial delivery milestones to be defined in contract
Penalties/Liquidated Damages
Penalty provisions and performance bonds to be specified in final contract; adherence to service levels for maintenance of pre-owned items
Bidder Eligibility
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GST registration and GST turnover documentation
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FSSAI licence copy (food product compliance)
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NSIC/MSE documentation or equivalent EMD documentation
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Experience in AMC/CMC for food-grade or similar product categories
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Authorized supplier for pre-owned product maintenance (where applicable)
Tender Data
Bid Details
Quantity
86727
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
70
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Customized AMC/CMC for Pre-owned Products - HORSE RASHAN; DESHI CHANA; Annual Maintenance Contract (AMC); Monthly; No , Customized AMC/CMC for Pre-owned Products - HORSE RASHAN; JAV; Annual Maintenance Contract (AMC); Monthly; No , Customized AMC/CMC for Pre- owned Products - HORSE RASHAN; JUVAR BATU; Annual Maintenance Contract (AMC); Monthly; No , Customized AMC/CMC for Pre-owned Products - HORSE RASHAN; SINDHAV NAMAK; Annual Maintenance Contract (AMC); Monthly; No , Customized AMC/CMC for Pre-owned Products - HORSE RASHAN; KALI JIRI; Annual Maintenance Contract (AMC); Monthly; No , Customized AMC/CMC for Pre-owned Products - HORSE RASHAN; JAGGERY (GUD); Annual Maintenance Contract (AMC); Monthly; No
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
13
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Vadodara
Delivery Pincodes
390001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Damor Chirag | 390001,kothi building, kothi char rasta, raopura, vadodara. | Vadodara | Gujarat | 390001 | 13140 | - | Number of months within the contract period for which service is required : 12 |
Authority Records
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Documents 8
GeM-Bidding-9700470.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
GST registration document
PAN card
GST turnover certificate
FSSAI licence copy
Sample approval letter (Vadodara Gramya, PSI Mounted Branch, Channi, Vadodara)
MSE documentation with NSIC or EMD documentation as per tender terms
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the Vadodara horse ration AMC tender 2026?
Bidders must submit GST, PAN, GST turnover certificate, FSSAI licence, sample approval letter, and MSE/NSIC or EMD documentation. Ensure the applicant is registered in Gujarat and complies with local supply chain norms for district procurement and monthly AMC scope.
What documents are required for the Vadodara AMC tender submission?
Required documents include GST registration, PAN card, GST turnover certificate, FSSAI licence copy, sample approval letter, and MSE NSIC/EMD documentation. Ensure all copies are current and reflect the organization’s eligibility for AMC of pre-owned food items.
What are the key product categories covered under this tender?
The contract covers HORSE RASHAN, DESHI CHANA, KALI JIRI, JAGGERY (GUD), SINDHAV NAMAK, JUVAR BATU, and JAV as part of an AMC/CMC for pre-owned items with monthly service requirements.
What is the estimated contract value and EMD for the Vadodara tender?
Estimated value is ₹3,500,000 with an EMD of ₹105,000. Bidders should prepare this financial requirement along with eligible bid security in the stipulated form as per terms.
What are the delivery and quantity adjustment terms for this AMC?
The ATC allows a 25% increase/decrease in contract quantity or duration at award, with consent for service expansion. Monthly AMC scope applies, and adjustments must be documented in the final contract.
Which regulatory licenses are mandatory for submission to this procurement?
Mandatory licenses include GST registration, PAN, GST turnover certificate, and FSSAI licence copy. These ensure compliance with tax, financial, and food-safety standards for government procurement in Gujarat.
What is the significance of the sample approval letter in Vadodara for this tender?
The sample approval letter from Vadodara Gramya/PSI Mounted Branch is essential to demonstrate compliance with local quality controls and acceptance criteria for the pre-owned food items included in the AMC.
What standards or certifications are likely required for this procurement?
While specific standards are not listed, the tender requires FSSAI licence, GST compliance, and NSIC/EMD documentation. Vendors should align with food-safety and government procurement standards and provide contract-typical warranties and AMC capabilities.