Indian Army Department of Military Affairs Depot Stores Tender 12 Month Warranty 0.5% LD 10% Cap 2025

Tender Overview

The opportunity is issued by the Indian Army under the Department of Military Affairs for depot stores procurement, encompassing multiple catalogued items (16 BOQ entries). The contract includes a flexible quantity option: up to 25% increase/decrease from the bid quantity, with additional time calculated as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days. Depot-sample conformity is critical, unit counts are verified by the Depot Board of Officers, and a 12-month warranty is required. This tender emphasizes depot-based sampling and independent quality Vetting, with risk/expense and LD clauses aligned to delivery performance. The procurement focuses on ensuring depot-level standardization and timely supply against approved samples. Bidders should anticipate escalation of quantities within the stated 25% tolerance and prepare for extended delivery timelines if options are exercised.

Technical Specifications & Requirements

• No explicit product specifications are published in the tender text.
• Key non-tendered elements include: depot sample verification prior to bulk supply, independent Board of Officers quality vetting, and a 12-month warranty across all schedule items.
• The ATC requires bidders to physically inspect depot samples at their own expense before bidding and to ensure times align with depot requirements during supply.
• Warranty certificate must be submitted with bidder's letterhead; performance obligations reference a 12-month period.
• Liquidated damages: 0.5% per week, up to 10% of contract value, with SLA applicable where relevant.
• Earnest Premium/EMD details are not specified in the provided text; bidders should verify EMD submission requirements within the full terms.

Terms, Conditions & Eligibility

• Quantity flexibility: ±25% during award and currency of contract at contracted rates.
• Delivery extension: computed extension formula with minimum 30 days; original delivery rate adjustments allowed.
• Depot-based acceptance: depot sample matching before bulk supply; independent vetting by Board of Officers.
• Warranty: 12 months for all items; submit signed warranty certificate.
• Documentation: submit an undertaking confirming genuineness of uploaded documents; ensure original EMD reaches on or before bid opening.
• Penalties: LD for delayed delivery; SLA applicability where required.
• Risk & Expense: buyer bears risk for non-delivery/defective delivery as per contract terms.