GEM

Indian Army Department Of Military Affairs Office Stationery Tender 2025 - 72 Items, OEM Authorization, 25% Variations

Bid Publish Date

20-Nov-2025, 1:41 pm

Bid End Date

01-Dec-2025, 2:00 pm

Bid Opening Date

01-Dec-2025, 2:30 pm

Location

JAISALMER , RAJASTHAN

Progress

Issue20-Nov-2025, 1:41 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

4810

Category

A3 Paper

Bid Type

Two Packet Bid

Categories 24

PACKING TOOLS DIARY FIBERS THREADS AND YARNS RULERS LASER POINTER COPIER PAPER TAPE SUPPLY CARDS PAPER MATERIALS ALPHABET STAMPS BACKHOE FILTER RETAINERS ELECTRON TUBE BOOK CENTRE TABLE CUTTER DISTILLATION ENVELOPE PEN STRING INSTRUMENTS LAPAROSCOPIC INSTRUMENTS SCISSORS BLADE PRINTING AND WRITING PAPER

Tender Overview

Organization: Indian Army, Department Of Military Affairs. Procurement: broad office stationery and related items across 72 catalogued goods, including paper, folders, binders, pens, tapes, envelopes, adhesives, markers, and accessories. Scope/Quantity: 72 items listed; exact quantities not disclosed in BOQ. Location: tender in India; location specifics not provided. Estimated Value/EMD: not specified in available data. Key Differentiator: Buyer reserves 25% quantity variation up or down at contract rates; delivery timing is calculated from the original order last date. Unique Aspects: OEM authorization required, strong compliance with local regulations, and a comprehensive documentation package.

Technical Specifications & Requirements

  • Product categories: Office stationery including A3 paper, 200 GSM photo/paper, bond papers, file covers, registers, desk accessories (calculators, clocks, stamp pads), writing instruments (pens, markers, highlighters), tapes, envelopes, solvents, and related filing supplies.
  • Delivery/Installation: Delivery period linked to original delivery order; additional time based on (additional quantity/original quantity) × original delivery period, minimum 30 days.
  • Eligibility & Compliance: OEM authorization or proof of manufacturing; audited financial statements for last three years with UDIN; turnover not older than 6 months; 2+ years of relevant experience; mandatory PAN, GSTIN, cancelled cheque, EFT mandate; no separate charges for taxes/transport; toll-free customer support.

Terms, Conditions & Eligibility

  • EMD/Financials: No explicit EMD value provided in data; bidders must upload financial standing certificate and audited statements for three years with UDIN; turnover verification required.
  • Documentation: Registration proof (Company/LLP/Partnership), PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization with product specs; self-attested PAN/GST/Cheque; declaration of non-Chinese components.
  • Delivery & Payments: Quantity variations up to 25%; payment terms not specified; no separate charges for taxes/transport; toll-free support required.
  • Compliance: Bidder must comply with all applicable regulations; ensure proper certifications and make available necessary undertakings.

Key Specifications

  • Product/service names: Office stationery (A3 paper, 200 GSM photo/paper, bond paper, file covers, registers, rulers, tapes, envelopes, markers, pens, glue sticks, pencils, erasers, cutters, scissors, stamp pads, blotters, diary/notebooks, clippings, binding supplies, and related items).

  • Quantities: 72 items listed in BOQ; exact quantities not disclosed.

  • EMD/Value: Not specified in available data; bidders should prepare standard bid security per tender rules.

  • Experience: Minimum 2 years in manufacturing or supplying stationery items.

  • Quality/Compliance: OEM authorization; UDIN-based three-year audited statements; PAN/GST; declaration of compliance with local/national regulations.

  • Delivery: Original delivery period commencement from last date of original delivery order; extended time calculation formula provided with minimum 30 days.

Terms & Conditions

  • 25% quantity variation allowed during contract and extended period.

  • OEM authorization or manufacturer proof required with product specs.

  • Audited financial statements for last 3 years with UDIN and turnover not older than 6 months.

Important Clauses

Payment Terms

No separate payment for taxes, transportation, or other charges; bidder to declare this in bid and comply with overall payment terms.

Delivery Schedule

Delivery period starts from the last date of the original delivery order; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Clause not explicitly stated; standard procurement practice would apply LDs for delayed delivery per contract rates.

Bidder Eligibility

  • Registered entity (Company, LLP or partnership) with valid incorporation certificate

  • OEM authorization or manufacturer proof with model and Make details

  • Audited financial statements for last 3 years with UDIN

  • Turnover not older than 6 months

  • Minimum 2 years of stationery manufacturing/supply experience

Past Similar Tenders (Historical Results)

5 found

Paper A4,Paper Legal,Paper A3,Paper Bond 100 GSM,Paper Photo Glossy,Binder clip 19mm,Binder clip 32

Indian Army

AHMEDNAGAR, MAHARASHTRA

Posted: 29 September 2025
Closed: 10 October 2025
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Paper A4,Paper FS,White File Cover,Stapler Pin Small,Stapler Pin Big,Fevi stick,Steel scale,Binder

Indian Army

Posted: 28 October 2024
Closed: 18 November 2024
GEM

Paper A4,Paper Legal,Paper A3,Paper Bond 100 GSM,Paper Photo Glossy,Binde Clip 19mm,Binder Clip 32m

Indian Army

AHMEDNAGAR, MAHARASHTRA

Posted: 23 May 2025
Closed: 13 June 2025
GEM

Legal Paper,Bond Paper for ACR and Agniveer OMR Sheet,Binder clip 19mm,Binder clip 30mm,Binder Clip

Indian Army

JAISALMER, RAJASTHAN

Posted: 27 July 2025
Closed: 6 August 2025
GEM

Binder Clip 15mm,Binder Clip 19mm,Binder Clip 25mm,Binding Sheet A4,Bond Paper,Calculator,Carbon Pa

Indian Army

GURDASPUR, PUNJAB

Posted: 11 February 2025
Closed: 4 March 2025
GEM

Bill of Quantities (BOQ) 72 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 A3 Paper A3 Paper 1 ream gemopr 15
2 Photo Paper 200GSM Photo Paper 200GSM 2 ream gemopr 15
3 Bond Paper Bond Paper 2 ream gemopr 15
4 Paper PIN T Pin Paper PIN T Pin 75 box gemopr 15
5 U Clip U Clip 93 box gemopr 15
6 File Cover Printed File Cover Printed 560 nos gemopr 15
7 Blank File Cover Blank File Cover 369 nos gemopr 15
8 Dak Folder Red Rexine Dak Folder Red Rexine 6 nos gemopr 15
9 Register 400 Pages Register 400 Pages 57 nos gemopr 15
10 Calculator Orpat Calculator Orpat 3 nos gemopr 15
11 Cello Tape 2 inch Cello Tape 2 inch 79 nos gemopr 15
12 Packing Tape 2 inch Packing Tape 2 inch 46 nos gemopr 15
13 Envelope 15 x 16 Envelope 15 x 16 560 nos gemopr 15
14 Envelope 9.5 x 4.5 Envelope 9.5 x 4.5 500 nos gemopr 15
15 Fevicol Bottle 200 gms Fevicol Bottle 200 gms 61 nos gemopr 15
16 Fevistick Glue Stick Fevistick Glue Stick 81 nos gemopr 15
17 Whitener Whitener 44 nos gemopr 15
18 Pen Blue Saino Roll on 0.5MM Pen Blue Saino Roll on 0.5MM 69 pkt gemopr 15
19 Pen Red Saino Roll on 0.5MM Pen Red Saino Roll on 0.5MM 145 nos gemopr 15
20 Pen Black Rynolds Pen Black Rynolds 13 pkt gemopr 15
21 Uniball Eye Pen Blue Uniball Eye Pen Blue 10 pkt gemopr 15
22 Uniball Eye Pen Green Uniball Eye Pen Green 1 pkt gemopr 15
23 Uniball Eye Pen Black and Red Uniball Eye Pen Black and Red 2 pkt gemopr 15
24 Uniball Impact Blue Pen Uniball Impact Blue Pen 2 pkt gemopr 15
25 Uniball Impact Red Pen Uniball Impact Red Pen 2 pkt gemopr 15
26 Soluable Marker Soluable Marker 14 pkt gemopr 15
27 Pencil Apsara Pencil Apsara 55 pkt gemopr 15
28 Eraser Eraser 19 pkt gemopr 15
29 Sharpener Sharpener 8 pkt gemopr 15
30 Scale Steel Scale Steel 12 nos gemopr 15
31 Stamp Pad Blue Stamp Pad Blue 4 nos gemopr 15
32 Stamp Pad Big Stamp Pad Big 10 nos gemopr 15
33 Pokar Pokar 5 nos gemopr 15
34 Car Diary Car Diary 86 nos gemopr 15
35 Flag Pad Flag Pad 104 pkt gemopr 15
36 Highlighter Yellow Highlighter Yellow 62 nos gemopr 15
37 Paper Stick Pad Paper Stick Pad 40 pkt gemopr 15
38 Yellow Cloth Yellow Cloth 64 nos gemopr 15
39 Drawing Pin Drawing Pin 11 box gemopr 15
40 Cutter Big Size Cutter Big Size 19 nos gemopr 15
41 Cutter Blade Same SIze Cutter Blade Same SIze 18 pkt gemopr 15
42 Scissors Scissors 15 nos gemopr 15
43 Paper Weight Paper Weight 15 nos gemopr 15
44 Dusting Cloth Dusting Cloth 62 nos gemopr 15
45 Air Freshner Air Freshner 30 nos gemopr 15
46 Laser Pointer Laser Pointer 1 nos gemopr 15
47 Thick File Cover for GB and Folders Thick File Cover for GB and Folders 8 nos gemopr 15
48 ACR of NCOs Nk and Hav ACR of NCOs Nk and Hav 60 nos gemopr 15
49 Amn Demand Pad Amn Demand Pad 5 nos gemopr 15
50 Note Pad Note Pad 2 nos gemopr 15
51 Small Note Book Small Note Book 10 nos gemopr 15
52 Dry Ration Ledger Dry Ration Ledger 1 nos gemopr 15
53 Fresh Ration Ledger Fresh Ration Ledger 1 nos gemopr 15
54 DO Pad DO Pad 100 nos gemopr 15
55 I Card In Out Ledger I Card In Out Ledger 4 nos gemopr 15
56 All Out All Out 150 nos gemopr 15
57 Room Freshener Room Freshener 10 nos gemopr 15
58 Envelopes Envelopes 500 nos gemopr 15
59 Invitation Card Invitation Card 100 nos gemopr 15
60 Kote In Out Register Kote In Out Register 4 nos gemopr 15
61 History Sheet History Sheet 4 nos gemopr 15
62 Index Cards Index Cards 400 nos gemopr 15
63 Monthly Planner Monthly Planner 1 nos gemopr 15
64 Ash Tray Ash Tray 1 nos gemopr 15
65 Pad for Folder Pad for Folder 2 nos gemopr 15
66 Writing Wooden Table Top Writing Wooden Table Top 1 nos gemopr 15
67 Wall Clock Wall Clock 1 nos gemopr 15
68 Coaster Coaster 2 nos gemopr 15
69 Parker Pen with Inkpot Red and Blue Parker Pen with Inkpot Red and Blue 2 nos gemopr 15
70 VIP Folder VIP Folder 1 nos gemopr 15
71 Pen Stand Pen Stand 2 nos gemopr 15
72 Paper Weight Paper Weight 1 nos gemopr 15

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Historical Data

Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate duly certified by Bank

5

Registered entity incorporation certificate (Company/LLP/Partnership)

6

OEM authorization or manufacturer proof with product specifications

7

Audited financial statements for last 3 years with UDIN

8

Turnover certificate not older than 6 months

9

Proof of at least 2 years of experience in manufacturing/supplying stationery

10

Financial Standing certificate as per ATC format

11

Self-attested PAN, GSTIN, Cancelled Cheque and EFT mandate

12

Declaration of non-inclusion of Chinese components

13

Toll-free/dedicated customer support letter on letterhead

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for the Indian Army stationery tender 2025 in India

Bidders must be a registered entity with valid incorporation, provide OEM authorization or product specifications, submit PAN, GSTIN, cancelled cheque, EFT mandate, and audited statements for the last 3 years with UDIN. Ensure 2+ years of relevant experience and meet local regulations; submit 72 item BOM with OEM proof.

What documents are required for the Army procurement of office supplies

Submit PAN, GSTIN, cancelled cheque, EFT mandate; corporate registration; OEM authorization with product specs; audited financials for three years with UDIN; turnover within 6 months; proof of 2+ years stationery experience; declaration of non-Chinese components; customer support letter.

What are the delivery terms for the Army stationery contract 2025

Delivery begins from the last date of the original delivery order; if quantity increases, extended time = (additional quantity ÷ original quantity) × original period, minimum 30 days; option clause allows up to 25% quantity variation during contract and extended period.

What certifications or OEM authorizations are required for this tender

Bidders must provide OEM authorization or manufacturer proof with exact product Make and Model; ensure compliance with local regulations; IS/ISO certifications are not explicitly listed but OEM proof is mandatory for items in the 72-item catalog.

What is the scope of 72 items in the Army stationery tender

Scope includes a broad range of office supplies: A3 and 200 GSM papers, bond papers, file covers, registers, calculators, tapes, envelopes, pens (blue/red/black), markers, erasers, cutters, scissors, stamp pads, diaries, and related filing/accessory items as listed in the BOQ.

What are the key eligibility criteria for this government stationery bid

Eligibility requires a registered entity, OEM authorization, three-year audited financials with UDIN, turnover not older than 6 months, minimum 2 years stationery experience, PAN/GST, cancelled cheque, EFT mandate, and compliance with all regulations plus a support commitment on letterhead.

What are the payment terms and EMD expectations for the bid

EMD details are not disclosed in the data; bidders should anticipate standard bid security procedures. Payment terms indicate no extra charges for taxes/transport; detailed terms should be clarified in the final bid documents and ATC.