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Indian Army Printing Services Tender for Registers in Jammu & Kashmir 2025 – 53 Items, 25% Option Clause, EFT/Document Requirements

Bid Publish Date

31-Dec-2025, 5:27 pm

Bid End Date

10-Jan-2026, 6:00 pm

Location

UDHAMPUR , JAMMU AND KASHMIR

Progress

Issue31-Dec-2025, 5:27 pm
Technical01-Jan-2026, 4:17 pm
Financial
AwardCompleted
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Quantity

1271

Category

Printing of Leave Sanction Register

Bid Type

Two Packet Bid

Key Highlights

  • • Critical brand/brand-adjacent requirements: No specific brand mentioned; focus on government printing standards and secure handling
  • • Technical certifications/standards: None specified; bidders should infer archival-grade printing and confidentiality controls
  • • Special clauses: Option to increase quantity by up to 25% during or after contract; delivery extension rules
  • • Eligibility: PAN, GSTIN, EFT mandate, cancelled cheque; no liquidation or bankruptcy
  • • Warranty/AMC: Not specified in available data
  • • Penalties/Performance bonds: Not specified in available data
  • • Delivery/Installation: UDHA MPUR, Jammu & Kashmir; delivery begins after order date
  • • Submission: Vendor-code creation documents must be provided with bid

Categories 7

CUSTOMIZED MUG BOOK CAT POLYMERASE CHAIN REACTION PCR ARMS PLASTIC CARD PROMOTIONAL ITEM

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for printing a comprehensive set of registers in UDHA MPUR, JAMMU & KASHMIR (PIN 182101). The procurement covers 53 distinct item categories including Leave Sanction Register, Interview Register, Identity Card Registers, Coy Fund Records, Medical Records, Parade State Registers, Presenty Registers, and numerous other critical ledger and log books. Bidders should anticipate a broad print scope across multiple register sizes and formats, with delivery terms tied to the original delivery order and potential quantity adjustments under the option clause. The contract emphasizes quantity flexibility up to 25% of bid quantity at contract rates, and a corresponding extension of delivery time. The tender requires essential bidder readiness with PAN, GSTIN, EFT mandate, and bank-certified cancelled cheques as part of vendor-code creation. Emphasis is on reliable printing quality for official records and robust documentation handling.

Technical Specifications & Requirements

  • Product/Service: Printing and binding of multiple government registers (Leave, Interview, Identity Card, DO Letters, WPN/Liquor/Ration ledgers, ACRs, Eval/Log books, etc.)
  • Quantity/Scope: 53 distinct items; exact quantities not disclosed; total estimated value not provided
  • Standards/Compliance: Not specified; bidders must adhere to government printing standards and secure handling of sensitive records
  • Delivery/Location: Delivery in UDHA MPUR, JAMMU & KASHMIR; delivery timelines linked to last delivery order date; option-based time extensions apply
  • Documentation: PAN card, GSTIN, cancelled cheque, EFT mandate; bidder financial/operational viability required
  • Technical Considerations: High-quality print, durable bindings, archival-grade paper likely preferred; ensure confidentiality of sensitive registers

Terms, Conditions & Eligibility

  • EMD/Performance: Not disclosed in provided data; bidders must consider standard government tender practices
  • Delivery: Delivery period commences from last date of original delivery order; option clause may extend total delivery time
  • Quantity Flexibility: Up to 25% increase/decrease in quantity at contracted rates
  • Payments & BID Documents: PAN, GSTIN, EFT mandate, cancelled cheque; vendor-code creation prerequisites
  • Financial Standing: Not under liquidation or bankruptcy; bidder must upload an undertaking of financial soundness
  • Warranty/Penalties: Not specified in the provided data; penalties/LD not detailed

Key Specifications

  • Printing service for 53 register items including Leave Sanction, Interview, Identity Card, Coy Fund, Medical, Parade, Presenty, and other listed registers

  • No explicit item-wise quantities or values; contract allows up to 25% quantity variation

  • Delivery terms dependent on last date of original delivery order with extended time as per option clause

  • Vendor-code creation requires PAN, GSTIN, cancelled cheque and EFT mandate

  • No explicit standards (IS/ISO) specified in data; bidders should comply with general government printing quality and confidentiality expectations

Terms & Conditions

  • Up to 25% quantity variation allowed at contracted rates

  • Delivery starts from last date of the original delivery order

  • EFT-based payment readiness and required bid documents

  • Vendor-code creation requires PAN, GSTIN, cancelled cheque and bank mandate

  • Bidder must demonstrate financial stability and no liquidation

Important Clauses

Payment Terms

Not specified in provided data; bidders should anticipate standard government terms and EFT-based settlement

Delivery Schedule

Delivery period commenced from last date of original delivery order; option clause may extend delivery time proportionally

Penalties/Liquidated Damages

Not specified in provided data; penalties to be defined in final contract

Bidder Eligibility

  • Not under liquidation or bankruptcy; provide undertaking

  • PAN and GSTIN validity required

  • EFT mandate with bank certification required

  • Capability to print and bind 53 government registers with secure handling

Documents 4

GeM-Bidding-8749794.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 53 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Printing of Leave Sanction Register Printing of Leave Sanction Register 2 nos 101tamarathali 15
2 Printing of Interview Register Printing of Interview Register 2 nos 101tamarathali 15
3 Printing of Identity Card Check Register Printing of Identity Card Check Register 5 nos 101tamarathali 15
4 Printing of Coy Fund Record Register Printing of Coy Fund Record Register 5 nos 101tamarathali 15
5 Printing of Annual Medical Record Register Printing of Annual Medical Record Register 3 nos 101tamarathali 15
6 Printing of Daily Parade State Register Printing of Daily Parade State Register 5 nos 101tamarathali 15
7 Printing of Daily Presenty Register Printing of Daily Presenty Register 5 nos 101tamarathali 15
8 Printing of Regt Subs Register Printing of Regt Subs Register 3 nos 101tamarathali 15
9 Printing of Indian Official Secret Act Printing of Indian Official Secret Act 2 nos 101tamarathali 15
10 Printing of Next of Kin Register Printing of Next of Kin Register 2 nos 101tamarathali 15
11 Printing of Extension of Colour Service Register Printing of Extension of Colour Service Register 2 nos 101tamarathali 15
12 Printing of Leave Encashment Register Printing of Leave Encashment Register 2 nos 101tamarathali 15
13 Printing of Declared Deserter Register Printing of Declared Deserter Register 2 nos 101tamarathali 15
14 Printing of Low Medical Cat Register Printing of Low Medical Cat Register 2 nos 101tamarathali 15
15 Printing of Identity Card Issue and Deposit Register Printing of Identity Card Issue and Deposit Register 2 nos 101tamarathali 15
16 Printing of DO Letter Large Size Printing of DO Letter Large Size 100 nos 101tamarathali 15
17 Printing of DO Letter Small Size Printing of DO Letter Small Size 200 nos 101tamarathali 15
18 Printing of LOG Msg Book Printing of LOG Msg Book 6 nos 101tamarathali 15
19 Printing of Inward Dak Register Printing of Inward Dak Register 2 nos 101tamarathali 15
20 Printing of Nk and Hav ACR Printing of Nk and Hav ACR 100 nos 101tamarathali 15
21 Printing of Liquor Issue Register Printing of Liquor Issue Register 5 nos 101tamarathali 15
22 Printing of Ration Accounting Pad Printing of Ration Accounting Pad 21 nos 101tamarathali 15
23 Printing of Dry Ration Register Printing of Dry Ration Register 3 nos 101tamarathali 15
24 Printing of Bin Card Printing of Bin Card 400 nos 101tamarathali 15
25 Printing of Property Ledger Printing of Property Ledger 8 nos 101tamarathali 15
26 Printing of Receipt Issue and Expenses Voucher Pad Printing of Receipt Issue and Expenses Voucher Pad 26 nos 101tamarathali 15
27 Printing of LRC Pad Single Printing of LRC Pad Single 35 nos 101tamarathali 15
28 Printing of LRC Pad Party Printing of LRC Pad Party 22 nos 101tamarathali 15
29 Printing of Daily Amn In Out Register Printing of Daily Amn In Out Register 4 nos 101tamarathali 15
30 Printing of Temperature Register Printing of Temperature Register 5 nos 101tamarathali 15
31 Printing of Ventilation Register Printing of Ventilation Register 5 nos 101tamarathali 15
32 Printing of Mag In Out Register Printing of Mag In Out Register 4 nos 101tamarathali 15
33 Printing of Loose or Exposed Amn Register Printing of Loose or Exposed Amn Register 3 nos 101tamarathali 15
34 Printing of Mag Surprise Check Register Printing of Mag Surprise Check Register 4 nos 101tamarathali 15
35 Printing of Amn Turnover Register Printing of Amn Turnover Register 4 nos 101tamarathali 15
36 Printing of Amn Indent Book Pad Printing of Amn Indent Book Pad 19 nos 101tamarathali 15
37 Printing of Trg Amn Issue Register Printing of Trg Amn Issue Register 5 nos 101tamarathali 15
38 Printing of Arms Allotment Register Printing of Arms Allotment Register 3 nos 101tamarathali 15
39 Printing of Butt Register Printing of Butt Register 3 nos 101tamarathali 15
40 Printing of Arms Insp Record Register Printing of Arms Insp Record Register 4 nos 101tamarathali 15
41 Printing of Daily Arms In Out Register Printing of Daily Arms In Out Register 2 nos 101tamarathali 15
42 Printing of Arms Cleaning Register Printing of Arms Cleaning Register 2 nos 101tamarathali 15
43 Printing of Wpn Damage Record Register Printing of Wpn Damage Record Register 4 nos 101tamarathali 15
44 Printing of Arms Repair Record Register Printing of Arms Repair Record Register 4 nos 101tamarathali 15
45 Printing of Before After Firing Insp of Wpns Register Printing of Before After Firing Insp of Wpns Register 2 nos 101tamarathali 15
46 Printing of Lub Preservation Record Register Printing of Lub Preservation Record Register 5 nos 101tamarathali 15
47 Printing of Temp Wpn Allotment Register Printing of Temp Wpn Allotment Register 3 nos 101tamarathali 15
48 Printing of FOL Accounting Register Printing of FOL Accounting Register 2 nos 101tamarathali 15
49 Printing of Veh In Out Register Printing of Veh In Out Register 4 nos 101tamarathali 15
50 Printing of Veh Demand Register Printing of Veh Demand Register 4 nos 101tamarathali 15
51 Printing of Road Worthy Register Printing of Road Worthy Register 4 nos 101tamarathali 15
52 Printing of Driver Car Dairy Printing of Driver Car Dairy 150 nos 101tamarathali 15
53 Printing of KM Card Printing of KM Card 50 nos 101tamarathali 15

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate certified by bank

5

Proof bidder not under liquidation or bankruptcy (undertaking)

6

Any prior experience certificates or printing capability (if available)

Technical Results

S.No Seller Item Date Status
1ARJUN PRINTERS   Under PMA-01-01-2026 16:17:08Disqualified
2HILLS STATIONERS & PRINTERS   Under PMA-10-01-2026 13:43:53Disqualified
3M/S TRADE VISTA   Under PMA-04-01-2026 21:52:43Disqualified
4R S AGENCIES   Under PMA-10-01-2026 17:17:17Qualified
5S R ENTERPRISES   Under PMA-08-01-2026 12:24:12Qualified
6SUBASH ENTERPRISES   Under PMA-10-01-2026 13:35:28Qualified

Financial Results

Rank Seller Price Item
L1S R ENTERPRISES(MSE)( MSE Social Category:General )    Under PMA₹1,96,495Item Categories : Printing of Leave Sanction Register,Printing of Interview Register,Printing of Identity Card Check
L2R S AGENCIES   Under PMA₹2,13,741Item Categories : Printing of Leave Sanction Register,Printing of Interview Register,Printing of Identity Card Check
L3SUBASH ENTERPRISES (MSE)( MSE Social Category:General )    Under PMA₹2,35,035Item Categories : Printing of Leave Sanction Register,Printing of Interview Register,Printing of Identity Card Check

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for printing registers tender in Udhamnpur Jammu & Kashmir 2025?

Bidders should prepare PAN, GSTIN, cancelled cheque, and EFT mandate; ensure non-liquidation status with an undertaking; submit bid with vendor-code creation documents and demonstrate printing capability for 53 register types; verify delivery terms linked to last order date and option-clause quantity adjustments.

What documents are required for bidder registration in this printing tender in Jammu & Kashmir?

Submit PAN card copy, GSTIN copy, cancelled cheque, EFT mandate certified by bank, and an undertaking confirming no liquidation; include any prior relevant printing experience certificates if available to strengthen bid validity.

What is the delivery flexibility for quantity under this Army printing tender 2025?

The purchaser may increase or decrease quantity up to 25% of the bid quantity at contracted rates; delivery time extends proportionally from the last date of the original delivery order with minimum 30 days if required.

What are the key eligibility criteria for bidders in this Udhamnpur printing project?

Eligibility requires not being under liquidation or bankruptcy, possess valid PAN and GSTIN, provide EFT mandate, cancelled cheque, and undertake financial stability; capability to print and bind 53 different registers with secure handling is essential.

What are the payment terms for the Indian Army printing procurement in Jammu & Kashmir?

Payment terms are not explicitly stated here; bidders should anticipate standard government EFT-based payments post-submission and evaluation, subject to contract agreement and delivery acceptance.

What is the scope of registers to be printed under this Army procurement in 2025?

The scope includes 53 register types such as Leave Sanction Register, Interview Register, Identity Card Registers, Coy Fund Records, Medical Records, Parade Registers, Presenty Registers, and many more listed in the BOQ, with specific item quantities not disclosed publicly.

How to verify mandatory bid submission documents for this Army tender in Udhamnpur?

Ensure submission of PAN, GSTIN, cancelled cheque, EFT mandate, and an undertaking about financial standing; include any available vendor-code creation documents and any required certifications; confirm the presence of 53 register print capability details in the bid.

What are the confidentiality and quality expectations for printing official registers in this tender?

Although not detailed, bidders should assume archival-grade printing, secure handling of sensitive data, durable bindings, and consistent quality across 53 register types, meeting general government archival standards and confidentiality norms.