Directorate Of Town And Country Planning Scanner Tender Ratlam Madhya Pradesh 2026 - Document Scanners with ADF, ON SITE WARRANTY
Bid Publish Date
01-Jan-2026, 7:02 pm
Bid End Date
12-Jan-2026, 7:00 pm
Location
Progress
Tender Overview
The Madhya Pradesh Directorate Of Town And Country Planning (mptownplan), Bhopal, invites bids for a Scanner (V3) under the Housing And Environment Department, MP, located in RATLAm, Madhya Pradesh 457001. Scope centers on procurement of a high-volume document scanner with ADF, duplex/color capability, and on-site warranty. The tender specifies a flexible quantity clause (up to 25% variation) and extended delivery timing aligned to original periods, with rates fixed under contract. Bidder turnover eligibility requires a three-year average turnover, audited statements or CA certificates, and a clean financial standing. A top-three-brand pre-qualification (IDC ranking) is highlighted, plus mandatory notarized declarations. This procurement emphasizes compliance with documented certifications and a robust compliance sheet on OEM letterhead. Unique conditions include strict anti-fraud declarations and online driver facility requirements for bidders.
- Organization: Madhya Pradesh Directorate Of Town And Country Planning (mptownplan)
- Product/Service: Scanner (V3) with ADF, duplex color scanning, and on-site warranty
- Location: Ratlam, Madhya Pradesh (457001)
- Estimated Value: Not disclosed; EMD not specified
- Delivery/Brand Conditions: Option to increase quantity by 25%; 30-day minimum extension rule; IDC top-3 brand focus for technical qualification
Technical Specifications & Requirements
- Scanner Type: Document scanner with ADF and duplex color scanning
- Scanning Technology: Color/document feeder scanning capability
- Maximum Scan Size: Not specified; implies standard A4 or equivalent
- Maximum Optical Resolution: Not provided; must meet vendor’s default high-resolution capability
- Document Handling: Daily Duty Cycle; Duplex Scanning; ADF tray capacity at 75 GSM noted; scanning formats include common file types
- Connectivity & OS: Connectivity options and Operating System Compatibility with common desktop OS
- Certifications: On-site warranty in years; brand-compliance and OEM-compliance documentation; top brands requirement per IDC
- Other: Scan File Formats and support for standard formats; mandatory online driver facility tool; notarized declarations and OEM-letterhead compliance sheet
Terms, Conditions & Eligibility
- EMD: Not explicitly stated; clause requires bid security per tender documents
- Turnover: Average annual turnover for last 3 years; must be documented via audited statements or CA certificate
- Financial Standing: Not under liquidation or bankruptcy; bidder must upload an undertaking
- Documents: Required certificates and documents must be uploaded; notarized declarations on 100 Rs stamp
- Brand Eligibility: Only top 3 IDC brands considered for technical qualification
- Compliance: Compliance sheet on OEM letterhead with current date, full bidder details; compliance with terms and ATC
- Payment & Delivery: Delivery period aligned to original and extended periods; option-driven quantity changes
- Warranties/Penalties: On-site warranty term to be specified; penalties not detailed in available data
Key Specifications
-
Scanner type: Document scanner with ADF and duplex color scanning
-
ADF tray capacity: specified to support 75 GSM sheets
-
Connectivity: standard USB/Network options; OS compatibility unspecified but required
-
Scan file formats: common formats (PDF, TIFF, JPEG, etc.)
-
On-site warranty: duration to be declared in years
-
Brand criteria: top 3 IDC brands considered for technical qualification
Terms & Conditions
-
Option to increase/decrease quantity by up to 25% at contract award and during currency
-
Minimum 3-year average annual turnover with supporting audited statements or CA certificate
-
Not under liquidation or bankruptcy; notarized declaration required
Important Clauses
Payment Terms
Details not specified in data; terms to be as per bid document and ATC
Delivery Schedule
Delivery period may extend based on original/extended periods; additional time formula provided
Penalties/Liquidated Damages
Penalties not explicitly specified in available data; refer to contract terms
Bidder Eligibility
-
Minimum three years of turnover history with supporting financial documents
-
Not under liquidation or bankruptcy; notarized declaration
-
Top 3 IDC brand compliance for technical qualification
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | GIRRAJ ENTERPRISES Under PMA | Make : hp Model : HP ScanJet Pro SJ 2000 S2 with 1 year warranty | 12-01-2026 14:36:35 | |
| 2 | ICARE IT SOLUTIONS Under PMA | Make : Canon Model : DR- S350NW with 1 year standard warranty | 04-01-2026 10:03:52 | |
| 3 | KEYA IT ENTERPRISES INDIA PRIVATE LIMITED Under PMA | Make : hp Model : HP ScanJet Pro SJ 2000 S2 with 1 year warranty | 12-01-2026 13:16:32 | |
| 4 | MICRO COMPUTERS Under PMA | Make : hp Model : HP ScanJet Pro SJ 2000 S2 with 1 year warranty | 12-01-2026 14:00:50 | |
| 5 | SALOMI AGENCIES Under PMA | Make : Canon Model : DR-S350NW with 3 years warranty | 10-01-2026 16:03:32 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | KEYA IT ENTERPRISES INDIA PRIVATE LIMITED Under PMA | Item Categories : Scanner (V3) | |
| L2 | MICRO COMPUTERS Under PMA | Item Categories : Scanner (V3) | |
| L3 | GIRRAJ ENTERPRISES Under PMA | Item Categories : Scanner (V3) |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Scanner (V3) (Q2)
Authority Records
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Documents 3
GeM-Bidding-8783331.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST certificate
PAN card
Audited financial statements or CA certificate showing turnover
Notarized 100 Rs stamp declarations (no blacklisting; document genuineness)
OEM authorizations or proof of OEM compliance
Bidder compliance sheet on OEM letterhead with bidder details
Technical bid & compliance documentation
Any other certificates requested in ATC/Corrigendum
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Scanner Type | Sheet Fed |
| Generic | Scanning Technology | Contact Image Sensor (CIS) |
| Generic | Maximum Scan Size | A4 and Legal, A4, Legal and A3, A4, Legal, A3 and A3+ Or higher |
| Performance | Maximum Optical Resolution (in Dpi) | 600, 1200, 2400, 4800 Or higher |
| Performance | Simplex Colour Scan Speed at 200 dpi (in ppm) for Document Feeder | 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160 Or higher |
| Performance | Duplex Colour Scan Speed for document (in ipm) for Document Feeder | 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 181 to 200, 201 to 220, 221 to 240, 241 to 260, 261 to 280 Or higher |
| Document Handling | Daily Duty Cycle (Number of Pages) | 2,001 to 5,000, 5,001 to 10,000, 10,001 to 20,000, 20,001 to 30,000, 30,001 to 40,000, 40,001 to 50,000, 50,001 to 1,00,000 Or higher |
| Document Handling | Duplex Scanning | Yes Or higher |
| Document Handling | Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (in Number of sheets) | 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 300, 301 to 500 Or higher |
| Compatibility | Connectivity | 1 x USB |
| Compatibility | Operating System Compatibility | Windows, Linux, Mac OS |
| Compatibility | Scan File Formats | .PDF, .TIFF, .JPG, .JPEG, .HTML, .PNG, .TXT, .RTF, .BMP, .PPTX, .DOCX, .XLSX |
| Certification | On Site Warranty (in Years) | 1, 2, 3 Or higher |
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for the scanner tender in Ratlam MP 2026
Bidders should prepare GST, PAN, audited turnover certificates for last 3 years, and a notarized declaration. Ensure OEM authorization and an OEM-compliant compliance sheet on letterhead. The tender requires top IDC brand consideration for technical qualification and a compliant online driver tool as part of submission.
What documents are required for the Ratlam scanner procurement
Submit GST certificate, PAN, turnover certificates (audited or CA-certified), notarized declarations on 100 Rs stamp, bid-compliant OEM authorization, and a detailed technical bid with the compliance sheet on OEM letterhead, plus any ATC-specified certificates.
What are the technical specs for the scanner in MP tender
Scanner must support ADF with duplex color scanning, 75 GSM ADF capacity, and color scan capability. Maximum optical resolution and exact scan sizes are not specified; vendors should meet or exceed standard industry performance and provide common file formats like PDF/TIFF/JPEG.
What is the delivery terms for the Ratlam scanner tender
Delivery is governed by an option clause allowing 25% quantity variation; delivery time extensions apply using the provided formula, with a minimum extension of 30 days if needed, and adherence to original and extended delivery periods.
Who qualifies as top brands for the technical eligibility
Only the top 3 brands as per IDC ranking are considered for technical qualification; bidders must provide OEM-brand compliance and a signed compliance sheet from the OEM on official letterhead with current date.
What warranties are required for the scanner procurement
The tender specifies an on-site warranty period to be provided by the supplier; exact years are to be filled in the bid and must be supported by OEM warranty terms and service availability at site.
How is financial eligibility demonstrated for this MP tender
Provide average annual turnover for the last 3 years ending 31st March of the previous year, via audited balance sheets or CA certificate; if the bidder is younger than 3 years, use completed years’ turnover since incorporation.
What are the compliance requirements to avoid disqualification
Notarized declarations on 100 Rs stamp about non-blacklisting and document authenticity must be submitted; ensure all certificates requested in the bid, ATC, and corrigenda are uploaded or the bid may be rejected.