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Directorate Of Town And Country Planning Scanner Tender Ratlam Madhya Pradesh 2026 - Document Scanners with ADF, ON SITE WARRANTY

Bid Publish Date

01-Jan-2026, 7:02 pm

Bid End Date

12-Jan-2026, 7:00 pm

Location

RATLAM , MADHYA PRADESH
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Progress

Issue01-Jan-2026, 7:02 pm
Technical01-Dec-2026, 2:36 pm
Financial
Award22-Jan-2026, 4:35 am
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Quantity

2

Bid Type

Two Packet Bid

Categories 1

SCANNER

Tender Overview

The Madhya Pradesh Directorate Of Town And Country Planning (mptownplan), Bhopal, invites bids for a Scanner (V3) under the Housing And Environment Department, MP, located in RATLAm, Madhya Pradesh 457001. Scope centers on procurement of a high-volume document scanner with ADF, duplex/color capability, and on-site warranty. The tender specifies a flexible quantity clause (up to 25% variation) and extended delivery timing aligned to original periods, with rates fixed under contract. Bidder turnover eligibility requires a three-year average turnover, audited statements or CA certificates, and a clean financial standing. A top-three-brand pre-qualification (IDC ranking) is highlighted, plus mandatory notarized declarations. This procurement emphasizes compliance with documented certifications and a robust compliance sheet on OEM letterhead. Unique conditions include strict anti-fraud declarations and online driver facility requirements for bidders.

  • Organization: Madhya Pradesh Directorate Of Town And Country Planning (mptownplan)
  • Product/Service: Scanner (V3) with ADF, duplex color scanning, and on-site warranty
  • Location: Ratlam, Madhya Pradesh (457001)
  • Estimated Value: Not disclosed; EMD not specified
  • Delivery/Brand Conditions: Option to increase quantity by 25%; 30-day minimum extension rule; IDC top-3 brand focus for technical qualification

Technical Specifications & Requirements

  • Scanner Type: Document scanner with ADF and duplex color scanning
  • Scanning Technology: Color/document feeder scanning capability
  • Maximum Scan Size: Not specified; implies standard A4 or equivalent
  • Maximum Optical Resolution: Not provided; must meet vendor’s default high-resolution capability
  • Document Handling: Daily Duty Cycle; Duplex Scanning; ADF tray capacity at 75 GSM noted; scanning formats include common file types
  • Connectivity & OS: Connectivity options and Operating System Compatibility with common desktop OS
  • Certifications: On-site warranty in years; brand-compliance and OEM-compliance documentation; top brands requirement per IDC
  • Other: Scan File Formats and support for standard formats; mandatory online driver facility tool; notarized declarations and OEM-letterhead compliance sheet

Terms, Conditions & Eligibility

  • EMD: Not explicitly stated; clause requires bid security per tender documents
  • Turnover: Average annual turnover for last 3 years; must be documented via audited statements or CA certificate
  • Financial Standing: Not under liquidation or bankruptcy; bidder must upload an undertaking
  • Documents: Required certificates and documents must be uploaded; notarized declarations on 100 Rs stamp
  • Brand Eligibility: Only top 3 IDC brands considered for technical qualification
  • Compliance: Compliance sheet on OEM letterhead with current date, full bidder details; compliance with terms and ATC
  • Payment & Delivery: Delivery period aligned to original and extended periods; option-driven quantity changes
  • Warranties/Penalties: On-site warranty term to be specified; penalties not detailed in available data

Key Specifications

  • Scanner type: Document scanner with ADF and duplex color scanning

  • ADF tray capacity: specified to support 75 GSM sheets

  • Connectivity: standard USB/Network options; OS compatibility unspecified but required

  • Scan file formats: common formats (PDF, TIFF, JPEG, etc.)

  • On-site warranty: duration to be declared in years

  • Brand criteria: top 3 IDC brands considered for technical qualification

Terms & Conditions

  • Option to increase/decrease quantity by up to 25% at contract award and during currency

  • Minimum 3-year average annual turnover with supporting audited statements or CA certificate

  • Not under liquidation or bankruptcy; notarized declaration required

Important Clauses

Payment Terms

Details not specified in data; terms to be as per bid document and ATC

Delivery Schedule

Delivery period may extend based on original/extended periods; additional time formula provided

Penalties/Liquidated Damages

Penalties not explicitly specified in available data; refer to contract terms

Bidder Eligibility

  • Minimum three years of turnover history with supporting financial documents

  • Not under liquidation or bankruptcy; notarized declaration

  • Top 3 IDC brand compliance for technical qualification

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Scanner (V3) (Q2)

Authority Records

HOUSING AND ENVIRONMENT DEPARTMENT

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Documents 3

GeM-Bidding-8783331.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Scanner Type Sheet Fed
Generic Scanning Technology Contact Image Sensor (CIS)
Generic Maximum Scan Size A4 and Legal, A4, Legal and A3, A4, Legal, A3 and A3+ Or higher
Performance Maximum Optical Resolution (in Dpi) 600, 1200, 2400, 4800 Or higher
Performance Simplex Colour Scan Speed at 200 dpi (in ppm) for Document Feeder 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160 Or higher
Performance Duplex Colour Scan Speed for document (in ipm) for Document Feeder 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 181 to 200, 201 to 220, 221 to 240, 241 to 260, 261 to 280 Or higher
Document Handling Daily Duty Cycle (Number of Pages) 2,001 to 5,000, 5,001 to 10,000, 10,001 to 20,000, 20,001 to 30,000, 30,001 to 40,000, 40,001 to 50,000, 50,001 to 1,00,000 Or higher
Document Handling Duplex Scanning Yes Or higher
Document Handling Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (in Number of sheets) 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 300, 301 to 500 Or higher
Compatibility Connectivity 1 x USB
Compatibility Operating System Compatibility Windows, Linux, Mac OS
Compatibility Scan File Formats .PDF, .TIFF, .JPG, .JPEG, .HTML, .PNG, .TXT, .RTF, .BMP, .PPTX, .DOCX, .XLSX
Certification On Site Warranty (in Years) 1, 2, 3 Or higher

Required Documents

1

GST certificate

2

PAN card

3

Audited financial statements or CA certificate showing turnover

4

Notarized 100 Rs stamp declarations (no blacklisting; document genuineness)

5

OEM authorizations or proof of OEM compliance

6

Bidder compliance sheet on OEM letterhead with bidder details

7

Technical bid & compliance documentation

8

Any other certificates requested in ATC/Corrigendum

Technical Results

S.No Seller Item Date Status
1
GIRRAJ ENTERPRISES   Under PMA
Make : hp Model : HP ScanJet Pro SJ 2000 S2 with 1 year warranty12-01-2026 14:36:35
2
ICARE IT SOLUTIONS   Under PMA
Make : Canon Model : DR- S350NW with 1 year standard warranty04-01-2026 10:03:52
3
KEYA IT ENTERPRISES INDIA PRIVATE LIMITED   Under PMA
Make : hp Model : HP ScanJet Pro SJ 2000 S2 with 1 year warranty12-01-2026 13:16:32
4
MICRO COMPUTERS   Under PMA
Make : hp Model : HP ScanJet Pro SJ 2000 S2 with 1 year warranty12-01-2026 14:00:50
5
SALOMI AGENCIES   Under PMA
Make : Canon Model : DR-S350NW with 3 years warranty10-01-2026 16:03:32

Financial Results

Rank Seller Price Item
L1
KEYA IT ENTERPRISES INDIA PRIVATE LIMITED   Under PMA
Item Categories : Scanner (V3)
L2
MICRO COMPUTERS   Under PMA
Item Categories : Scanner (V3)
L3
GIRRAJ ENTERPRISES   Under PMA
Item Categories : Scanner (V3)

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for the scanner tender in Ratlam MP 2026

Bidders should prepare GST, PAN, audited turnover certificates for last 3 years, and a notarized declaration. Ensure OEM authorization and an OEM-compliant compliance sheet on letterhead. The tender requires top IDC brand consideration for technical qualification and a compliant online driver tool as part of submission.

What documents are required for the Ratlam scanner procurement

Submit GST certificate, PAN, turnover certificates (audited or CA-certified), notarized declarations on 100 Rs stamp, bid-compliant OEM authorization, and a detailed technical bid with the compliance sheet on OEM letterhead, plus any ATC-specified certificates.

What are the technical specs for the scanner in MP tender

Scanner must support ADF with duplex color scanning, 75 GSM ADF capacity, and color scan capability. Maximum optical resolution and exact scan sizes are not specified; vendors should meet or exceed standard industry performance and provide common file formats like PDF/TIFF/JPEG.

What is the delivery terms for the Ratlam scanner tender

Delivery is governed by an option clause allowing 25% quantity variation; delivery time extensions apply using the provided formula, with a minimum extension of 30 days if needed, and adherence to original and extended delivery periods.

Who qualifies as top brands for the technical eligibility

Only the top 3 brands as per IDC ranking are considered for technical qualification; bidders must provide OEM-brand compliance and a signed compliance sheet from the OEM on official letterhead with current date.

What warranties are required for the scanner procurement

The tender specifies an on-site warranty period to be provided by the supplier; exact years are to be filled in the bid and must be supported by OEM warranty terms and service availability at site.

How is financial eligibility demonstrated for this MP tender

Provide average annual turnover for the last 3 years ending 31st March of the previous year, via audited balance sheets or CA certificate; if the bidder is younger than 3 years, use completed years’ turnover since incorporation.

What are the compliance requirements to avoid disqualification

Notarized declarations on 100 Rs stamp about non-blacklisting and document authenticity must be submitted; ensure all certificates requested in the bid, ATC, and corrigenda are uploaded or the bid may be rejected.

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