Indian Army Ceremonial Band Equipment Tender South Delhi 2025 - ISI/AAA/TRTL Standards & 25% Option

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a comprehensive ceremonial band equipment supply and related servicing in SOUTH DELHI, DELHI 110016. Scope covers BRASS DRUMS, SIKN, BOTTOM/DIPLOMAT SKIN, TENOR/BASS DRUMS, BEATERs, REEDS, CORDS, BAGPIPE ACCESSORIES, SHOULDER APPELLATE, and LED/POWER ITEMS, including REPAIRING AND SERVICING OF PIPE BAND. The BOQ lists 26 items with no explicit quantities in the excerpt. The procurement emphasizes original, non-obsolete items with minimum 1-year remaining market life, and a delivery regime aligned to option-based quantity adjustments. The address for delivery/installation is C/O 1 JAK LI, 274 TRANSIT CAMP, KHANPUR, NEW DELHI. A 25% quantity variation may be ordered during and after contract, at contracted rates. This tender includes strict pre-qualification and performance expectations tied to defense procurement practices and post-award demurrage penalties for non-collection.

Technical Specifications & Requirements

• Product categories: ceremonial band equipment and accessories (drums, drum skins, drum beater, bagpipe components, shoulder apparel, LED lights, battery connectors, and repair services).
• Delivery location: 274 Transit Camp (North), C/O 1 JAK LI, Khanpur Saket, New Delhi-110001.
• Key clauses: option clause permitting up to 25% quantity variation; delivery period linked to the last delivery order date; minimum 30 days extension; demurrage 0.5% of total contract value per day for non-lift within 48 hours; items must be non-obsolete with at least 1 year of residual market life.
• Documentation/verification: PAN, GSTIN, cancelled cheque, EFT mandate; bank-certified financial standing; past performance with defense organization; satisfactory certificates mandatory.
• Compliance: bidders must avoid liquidation; provide performance certificates; warranty/after-sales terms implied by defense procurement norms.

Terms, Conditions & Eligibility

• EMD/financial security: not explicitly specified in the excerpt; bidders must meet defense procurement financial standards and provide bank-backed financial standing certificates.
• Delivery terms: installation/commissioning at the specified New Delhi address; extended delivery time rules apply under option clause.
• Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation documents; performance certificates; OEM authorizations where applicable.
• Eligibility: past defense sector experience; non-obsolete product life cycle; financial solvency verified by bankers; satisfactory submission of all required documents.
• Penalties: demurrage charges at 0.5% per day if items are not lifted within 48 hours; potential destruction after one month for non-lifted goods.
• Compliance: bidders must submit all requested documents with bid; non-submission may lead to bid rejection.