Karnataka Information & Publicity Department IT Projects Milestone Hiring Tender 2026
Progress
Key Highlights
- • State-level MSE reservation via Udyam Registration validation
- • OEM/manufacturer requirement to claim MSE benefits
- • Local service office presence in Karnataka with dedicated support line
- • 25% scope and duration flexibility at contract issue and post-issuance
- • GeM-based tender with certificate/document uploads required
- • No explicit itemized BOQ; references to 180 HP laptops and 180 Canon DSLR cameras in ATC
Tender Overview
Organization: Karnataka Information and Publicity Department. Procurement: Hiring of Agency for IT Projects on milestone basis. Location: Karnataka, India. Scope: IT project management and milestone-based execution (no BOQ items listed). Estimated value: Not disclosed. EMD: Not disclosed. Unique aspect: GeM bid with state-level MSE reservation for Udyam-registered manufacturers, requiring OEM/Service provider presence in the consignee state. This tender emphasizes dedicated service support, a local office, and a toll-free support line. The project type suggests multiple IT milestones across government communications initiatives, with quantity adjustments possible as per ATC terms. The ATC also mandates online eligibility validation and certificate uploads to participate.
Technical Specifications & Requirements
- Service scope: Hiring of agency for IT projects on milestone basis; 180 HP laptops and 180 Canon DSLR cameras are referenced in ATC as related supply, but no explicit BOQ items are provided here.
- Key compliance: Office of service provider must be in the consignee state; dedicated toll-free support number required; online Udyam validation for MSE reservation eligibility.
- Standards/Certifications: Not specified for this tender; online document upload and certificate submission are required per ATC.
- Delivery/Performance: No explicit timelines provided; quantity changes permissible up to 25% at contract issue and after issue (ATC quantity/duration adjustment).
- Bid evaluation: Emphasis on certificate uploads, financial health, and avoidance of liquidation or bankruptcy; service capability evidenced by local presence.
Terms, Conditions & Eligibility
- EMD/Financial: Not disclosed; bidders must demonstrate financial standing and avoid insolvency.
- Eligibility: State-resident MSE reservation applicable; must be manufacturer/OEM for offered product to claim benefits; online validation via GeM profile required.
- Delivery & Support: Local service office in the state; dedicated support channel must exist.
- Purchase Preferences: MSE purchase preference for GeM-listed bidders with online documentary evidence; traders excluded for certain services. ATC requires upload of relevant compliance documents, including OEM authorizations where applicable.
- Contract Flexibility: Up to 25% quantity or duration adjustment allowed pre-issuance and post-issuance.
Key Specifications
-
IT project hiring on milestone basis with serviceability in Karnataka
-
Local office requirement in consignee state
-
Dedicated toll-free service support
-
MSE reservation for eligible Udyam-registered bidders
-
No explicit BOQ; related items include 180 HP laptops and 180 Canon DSLR cameras mentioned in ATC
Terms & Conditions
-
25% quantity/duration adjustment allowed pre and post contract
-
Service provider must have a Karnataka-based office
-
MSE reservation only for GeM-validated manufacturers/OEMs
Important Clauses
Payment Terms
Not disclosed in tender data; ATC requires standard GeM bid documentation and certifications for eligibility.
Delivery Schedule
No explicit timeline provided; delivery expectations to be aligned with milestone-based IT project execution per contract terms.
Penalties/Liquidated Damages
Not specified; ensure to inquire during bid clarification for LD as per milestone delays.
Bidder Eligibility
-
Must be resident of Karnataka for service presence
-
Udyam registration valid and online-verified for MSE reservation
-
OEM/manufacturer of offered IT products (if claiming MSE benefits)
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | LIBRA MANAGEMENT SERVICES PRIVATE LIMITED Under PMA | Item Categories : Hiring of Agency for IT Projects- Milestone basis | |
| L2 | NILA MANTEK Under PMA | Item Categories : Hiring of Agency for IT Projects- Milestone basis | |
| L3 | QUICK SPACE ENTERPRISES Under PMA | Item Categories : Hiring of Agency for IT Projects- Milestone basis |
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
200
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Hiring of Agency for IT Projects- Milestone basis
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9004485.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Experience certificates for IT projects
Financial statements (latest)
EMD/Security deposit documentation (if applicable)
Technical bid documents
OEM authorization/Manufacturer certificates (if applicable)
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for IT projects milestone tender in Karnataka 2026?
Bidders must register on GeM, validate Udyam status online for MSE benefits, and upload GST, PAN, financials, experience certificates, and OEM authorizations. Ensure a Karnataka-based service office and dedicated toll-free support, with compliance to ATC quantity flexibility up to 25%.
What documents are required for Karnataka IT procurement bid 2026?
Required documents include GST certificate, PAN, latest financial statements, experience certificates for IT projects, OEM authorizations, technical bid documents, and EMD documentation if applicable. Upload all certificates during bid submission as per ATC instructions.
What are the eligibility criteria for MSE reservation in this bid?
Eligible bidders must be online-validated Udyam-registered manufacturers/OEMs on GeM with Karnataka-based service presence. Traders are excluded; evidence via online GeM profile and buyer validation is required to claim reservation benefits.
What are the delivery expectations for the milestone IT tender in Karnataka?
The tender specifies milestone-based IT project delivery with no fixed itemized BOQ. Delivery timelines should align with contract milestones; quantity/duration adjustments up to 25% are allowed, requiring bidder flexibility and clear milestone scheduling.
What are the service support requirements for this Karnataka IT bid?
Bidders must provide a dedicated toll-free support line and ensure a Karnataka-based service office. This enables prompt hardware/software support during the project lifecycle as specified in the ATC.
How is the 25% quantity adjustment applied in this GeM tender?
Adjustment is permitted up to 25% at contract issuance and can be applied for subsequent changes up to 25% post-issuance, obligating bidders to accept revised quantities or durations without renegotiating terms.
What items are referenced in ATC for this Karnataka IT procurement?
ATC text references 180 HP laptops and 180 Canon DSLR cameras; however, the BOQ is not provided. Clarify exact quantities and configurations in the final contract and ensure alignment with IT project milestones.