Invitation to Bid - Ball valve assembly as per attached specification in AHMEDABAD, GUJARAT

Q1: How to participate in the Department of Space tender for ball valve assembly in Ahmedabad?
To participate, bidders must register on GeM and upload all required certification documents, including technical compliance sheets, land border clause certificates (if applicable), and proof of manufacturing capability (like Udyam registration). The bid opens on July 17, 2025, and closes on August 7, 2025. Ensure timely submission of the bid with all supporting documents. Bidders should carefully review the technical specifications, which are detailed in the provided specification document. Missing any mandatory submission can lead to bid disqualification. TenderAI’s GeM registration services (https://tenderai.in/services/gem-profile-registration) can assist in smooth onboarding. Follow all guidelines to ensure eligibility, and verify your document uploads before submission.

Q2: What are the eligibility criteria for Indian manufacturers bidding on the Department of Space valve tender?
Eligibility requires bidders to be manufacturers / OEMs of the offered ball valve assemblies, with valid land border clause certificates if necessary. Traders or resellers are excluded from the bid, as the policy favors manufacturers of space-grade components. Bidders must upload necessary certifications such as Udyam registration for MSE benefits, technical compliance sheets, and detailed product descriptions. The bid emphasizes Indian manufacturing standards and compliance with procurement policies. Startups are not specifically exempted from the requirement to demonstrate manufacturing capability. Review detailed eligibility criteria in the bid document and ensure all uploads are complete and verified.

Q3: How can small businesses benefit from the MSE purchase preference in this Department of Space tender?
MSEs with valid Udyam Registration are eligible for purchase preference under the Public Procurement Policy for Micro and Small Enterprises, 2012. Such bidders must upload their Udyam certificate, and the goods offered must be manufactured by the bidder. If the L1 bid is not from an MSE, MSE bidders quoting within 15% of the lowest bid can match the L1 price for up to 25% of the total quantity. This encourages small Indian manufacturers to participate competitively. Be sure to get your Udyam registration validated on GeM and submit all required documents for eligibility.

Q4: What technical specifications must the ball valve assembly meet for this tender?
The supplied ball valve must conform to the detailed technical specifications outlined in the official specification document linked in the bid. These standards include space-grade durability, material quality, pressure handling, and dimensional accuracy. The product description must match the specified model and technical parameters, verified through data sheets submitted with the bid. Suppliers must ensure their manufacturing process adheres strictly to these specifications to avoid bid rejection. For clarity, download and review the specification document here: Specification PDF.

Q5: What are the bid submission requirements for the Department of Space's space-grade ball valve assembly tender?
Bid submission requires uploading all necessary certifications, including the technical compliance sheet, land border certificate (if applicable), detailed product specifications, and proof of manufacturing (Udyam registration for MSEs). The bid must be uploaded via GeM portal before the deadline: August 7, 2025, at 10:00 AM. The bidding process is single packet, and the evaluation is based on total value and technical compliance. A minimum of one bid is mandatory, and the bid validity is for 90 days from the bid closing date. Ensure all documents are in order, and avoid late submissions, as bids submitted after the deadline will be rejected automatically.

Q6: Are foreign certifications required for participating in the Department of Space tender for ball valves?
No, the tender explicitly emphasizes Indian manufacturing standards. Foreign or international certifications are not mandatory unless specified, which they are not in this case. Suppliers must demonstrate compliance with Indian standards and provide relevant documents such as Udyam registration and technical data sheets. The focus is on domestic manufacturing for space applications, and bid evaluation is based on technical compliance and price, not foreign certification credentials.

Q7: How does the evaluation process work for this tender?
The evaluation is conducted based on total bid value and technical compliance. Bidders must ensure their bids are within the specified specifications, and all required documents are uploaded correctly. The process includes scrutiny of compliance certificates, technical documentation, and financial bids. The L1 bid will be selected, but purchase preference may be awarded to MSEs within the allowable margin. The entire process is transparent, with bid opening scheduled on August 7, 2025, at 10:30 AM. No estimated contract value is disclosed, as evaluation is purely based on official bid proposals.

Q8: What logistical considerations should bidders keep in mind for this space-grade valve supply?
Bidders must ensure timely delivery to the specified address in Ahmedabad within 90 days of contract signing. Proper packing, transportation planning, and compliance with space-grade standards are essential. The procurement involves sensitive space components, so logistical arrangements should incorporate secure, validated transportation channels, especially for high-value or critical components. Ensuring adherence to all documentation requirements for customs and export/import regulations is also critical to avoid delays.

Q9: What are the key advantages for Indian MSMEs participating in this tender?
MSMEs holding valid Udyam Registration can avail purchase preferences under the relevant policies. This includes up to 25% of the total contract quantity being awarded to MSMEs quoting within 15% of the bid margin. They benefit from simplified documentation, recognition under government policies for manufacturing space-grade components, and an opportunity to consolidate with a reputed space organization. Ensuring compliance with bid specifications and certification requirements can significantly enhance their chances of winning this high-profile procurement.

Q10: How can I verify the technical compliance of my bid for the Department of Space ball valve assembly tender?
Thoroughly review the technical requirement document linked in the bid, compare your product specifications, and prepare a detailed compliance sheet. Your bid should include clear descriptions, datasheets, and test certificates matching these specs. In case of any mismatch, the bid risks rejection. For professional assistance, you can utilize TenderAI services for compliance validation, preparation of technical documentation, and certification verification. Visit https://tenderai.in/company-insights for expert guidance on quality assurance and bid preparation.

Note: This summary strictly follows the tender details without estimating or fabricating financial data, aligning with strict accuracy and transparency standards.