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Indian Army All-in-One PC/Desktop/MFD/Projector/Inkjet Printer Tender 2026 Rajasthan/Across States - IS/ISO Standards 2026

Bid Publish Date

22-Jun-2026, 6:56 pm

Bid End Date

02-Jul-2026, 7:00 pm

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Progress

Issue22-Jun-2026, 6:56 pm
AwardPending
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Quantity

10

Category

All in One PC

Bid Type

Two Packet Bid

Key Highlights

  • • 25% quantity option during contract and currency to adjust ordered quantities
  • • Delivery time calculation formula with minimum 30 days extended period
  • • Functional Service Centre requirement in each consignee state for carry-in warranty
  • • 30-day deadline to establish service centre after award (if not present at bidding)
  • • Supply, Installation, Testing and Commissioning included in bid price
  • • Mandatory upload of certificates, item specifications, and compliance declarations
  • • ATC clauses require seller to upload item details and declarations of compliance

Tender Overview

The opportunity is issued by the Indian Army under the Department of Military Affairs for a broad category of IT hardware, including All-in-One PCs, Desktop Computers, MFDs, Projectors, and Inkjet Printers. Although exact quantities and the estimated value are not disclosed, the scope includes Supply, Installation, Testing and Commissioning of the specified equipment. The contract contemplates a flexible quantity option of up to 25% above the bid quantity during both initial and currency periods, with delivery timelines tied to the original period and extended delivery rules. A key differentiator is the option clause governing quantity adjustments and the requirement to meet on-site or carry-in support depending on warranty terms. Location is not specified in the tender data.

Technical Specifications & Requirements

  • Items covered: All-in-One PC, Desktop Computer, MFD, Projector, Inkjet Printer (7 BOQ items exist but specifics are not listed).
  • Delivery & installation: Supply, Installation, Testing and Commissioning included in bid price.
  • Delivery period mechanics: increases or reductions up to 25% of bid quantity; extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Service support: bidder/OEM must have a Functional Service Centre in the State of each consignee location for carry-in warranty; if not present, must establish within 30 days of award, with payments released after evidence of a functional centre.
  • Documentation: bidders must upload all required certificates and item specifications; compliance declarations required.
  • ATC: seller must upload item details, specifications, and declaration of compliance with all bid terms.

Terms, Conditions & Eligibility

  • EMD and exact values are not disclosed in the data; expect standard government requisites.
  • Service Centre: functional in each consignee state or establish within 30 days post-award; payment contingent on documentary evidence.
  • Delivery: as per original delivery period with option-driven extensions; minimum 30 days for extended delivery.
  • Scope: bid price to cover Supply, Installation, Testing and Commissioning; certificates and proper uploads are mandatory.
  • Documentation: mandatory certificates and OEM authorizations; non-uploaded certificates may lead to rejection.
  • Compliance: bidder must declare adherence to all bid terms and conditions; ATC clauses to be respected.

Key Specifications

  • Product categories: All-in-One PC, Desktop Computer, MFD, Projector, Inkjet Printer

  • Scope: Supply, Installation, Testing and Commissioning

  • Option clause: +/- 25% quantity at bid and during currency

  • Delivery extension method: (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days

  • Service Centre: required in the state of each consignee location; establish within 30 days if absent

  • Payment linked to documentary evidence of functional service centre

Terms & Conditions

  • Delivery flexibility with 25% quantity adjustment

  • Mandatory service centre presence or establishment within 30 days

  • Comprehensive scope including installation and commissioning

Important Clauses

Payment Terms

Payment released after submission of documentary evidence of a Functional Service Centre; exact milestone percentages not specified in data

Delivery Schedule

Delivery period governed by original delivery period with option to extend; minimum 30 days when adjustments occur

Penalties/Liquidated Damages

Not specified in data; standard procurement practice would apply penalties for delayed delivery per contract terms

Bidder Eligibility

  • Functional service capability within bidder's or OEM's network for state-wise locations

  • Experience in supply, installation, testing and commissioning of IT hardware

  • Compliance with bid terms and ability to upload required certificates and declarations

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

All in One PC , Desktop Computer , MFD , Projector , Inkjet Printer

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

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Documents 4

GeM-Bidding-9484164.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar procurement

4

Financial statements or turnover proof

5

EMD/Security deposit documentation (as applicable)

6

Technical bid documents and product specifications

7

OEM authorization / authorizations for brands offered

8

Certificates of conformity to required standards (if specified)

9

Proof of functional Service Centre or evidence of establishment timeline

Frequently Asked Questions

How to bid for the Indian Army IT hardware tender in 2026?

Bidders should prepare GST, PAN, financials, and experience certificates. Upload technical specifications for All-in-One PC, Desktop, MFD, Projector, and Inkjet Printer, plus OEM authorizations. Comply with the ATC clauses, demonstrate a functional service centre or establish one within 30 days, and be ready for 25% quantity option.

What documents are required for Indian Army hardware procurement tender 2026?

Submit GST certificate, PAN, experience certificates, financial statements, EMD documentation, technical bid documents, OEM authorizations, and certificates demonstrating compliance with applicable standards; ensure all uploaded certificates match bid terms and ATC.

What are the delivery terms for quantity adjustments in this tender?

The purchaser may adjust quantity up to 25% during contract placement and currency. Extended delivery time uses the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; original delivery period governs initial timing.

What standards or certifications are required for IT hardware procurement?

Bidders must upload relevant certificates and declare compliance with bid terms; while exact standard numbers are not listed, ensure OEM authorizations and product specifications are included; follow ATC requirements and provide documentation proving compliance.

When is the service centre establishment deadline after award?

If not present at bidding, the bidder/OEM must establish a Functional Service Centre within 30 days of contract award, with payment released after documentary evidence of centre existence.

How is payment structured for Indian Army hardware supply contracts?

Payment terms are tied to documentary evidence of a Functional Service Centre; exact milestone percentages are not specified in the data, so bidders should prepare standard delivery/installation milestones per contract terms and provide service-centre documentation.

What items are included under the tender's product category?

The procurement covers All-in-One PC, Desktop Computer, MFD, Projector, and Inkjet Printer; total BoQ items number seven but detailed item descriptions are not provided in the data. Prepare offerings across these categories and attach detailed specifications.

What is required to demonstrate compliance with bid terms for this tender?

Submit a certificate declaring compliance with all bid terms, upload item specifications, and provide attested declarations from OEMs. Ensure all mandatory certificates are uploaded and align with the ATC clauses to avoid bid rejection.

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