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GEM

Personnel Information And Management System Central Public Works Department IP Communications Tender Delhi 2026

Bid Publish Date

19-Feb-2026, 4:43 pm

Bid End Date

06-Mar-2026, 5:00 pm

EMD

₹1,30,755

Value

₹65,37,709

Location

CENTRAL DELHI , DELHI

Progress

Issue19-Feb-2026, 4:43 pm
AwardPending
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Quantity

9168

Category

IP COMMUNICATION system

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization and Indian after-sales service availability for imported components
  • • 25% quantity variation right during bid and contract execution
  • • 5-day window for Detailed Design Drawings submission and 5-day buyer response
  • • 5 years residual market life requirement for offered products
  • • Safety and insurance obligations for Extra High Voltage work environments
  • • GST applicability to be borne by bidder with reimbursement per actuals or lower rate

Tender Overview

Organization: Personnel Information And Management System Central Public Works Department. The procurement covers IP COMMUNICATION system, including analog caller ID, full HD duplex, indoor network switch, 24U rack, 20 pair FRLS PVC cables, UTP cabling (one/two runs), information outlet and connectors. Estimated value: ₹6,537,709 with an EMD of ₹130,755. Location: Central Delhi, Delhi 110002. Total of 10 BOQ items, though item specifics are not disclosed. Key differentiator lies in integration of multi-component network infrastructure for central procurement and deployment in government facilities. Unique clauses include option to vary quantity up to 25% and post-award drawing approvals. Tender aims to enable robust IP-based communications and structured cabling in a public works context.

Technical Specifications & Requirements

  • Product scope: IP communication subsystem, analog caller ID, HD duplex, 24U rack, structured cabling (20 pair FRLS PVC, one/two run UTP), information outlets, connectors, and indoor network switches.
  • Delivery framework: Option to increase/decrease quantity by up to 25%; delivery timeline adjustable based on order variability with minimum 30 days increment.
  • Compliance expectations: OEM authorization for imported components; GST considerations as per applicable rates; product life requirement with minimum 5 years residual market life; safety and EHV work norms; detailed design drawings to be submitted within 5 days of award with Buyer feedback within 5 days.
  • Documentation and approvals: Detailed Design Drawings approval process; after award, supply must follow approved drawings; design delay shifts delivery schedule without LD.
  • Support and warranties: After-sales service obligation implied via OEM support and local presence in India for imported items.

Terms, Conditions & Eligibility

  • EMD: ₹130,755.
  • Delivery terms: Extended delivery time calculations per option clause; minimum extension safeguard of 30 days.
  • Work safety: Compliance with workmen compensation, insurance, public liability, and safety measures for Extra High Voltage environments.
  • Financial health: Bidder must certify no liquidation or bankruptcy; submission of undertaking.
  • Product lifecycle: Bidder to quote only non-obsolete products with at least 5 years residual market life; OEM support in India for imported items.
  • GST: Supplier bears GST applicability; reimbursement as per actuals or lower rate limits.
  • Drawings: Approved Detailed Design Drawings required; failure to obtain timely approval may adjust delivery without LD.

Key Specifications

  • IP communication system components

  • Analog caller ID integration

  • Full HD duplex capabilities

  • 24U rack units

  • 20 pair FRLS PVC cabling

  • One and two run UTP cables

  • Information outlets and connectors

  • Indoor network switch

Terms & Conditions

  • EMD amount ₹130,755; 25% quantity variation rights

  • 5-day window for design drawings; design approvals within 5 days

  • Non-obsolescence and 5-year residual market life requirement

Important Clauses

Payment Terms

GST applicable to bidder; reimbursement as actuals or lower rate; payment terms tied to delivery and drawing approvals

Delivery Schedule

Option to adjust quantity up to 25% with delivery period recalculated; minimum 30 days extension per calculation

Penalties/Liquidated Damages

LD terms not explicitly stated; drawing approval delays shift delivery without LD

Bidder Eligibility

  • Not under liquidation or bankruptcy; provide undertaking

  • Products must have at least 5 years residual market life

  • OEM authorization for imported items; Indian after-sales support available

Documents 5

GeM-Bidding-9006733.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 IP COMMUNICATION system IP COMMUNICATION system 3 pieces aejed2jail 45
2 analog caller ID analog caller ID 370 pieces aejed2jail 45
3 full HD duplex full HD duplex 21 pieces aejed2jail 45
4 indoor network switch indoor network switch 2 pieces aejed2jail 45
5 24U Rack 24U Rack 2 pieces aejed2jail 45
6 20 pair frls pvc 20 pair frls pvc 4,500 meter aejed2jail 45
7 one run UTP cable one run UTP cable 2,000 meter aejed2jail 45
8 two run UTP cable two run UTP cable 1,400 meter aejed2jail 45
9 information outlet information outlet 370 pieces aejed2jail 45
10 connector connector 500 pieces aejed2jail 45

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar IP communication system deployments

4

Financial statements demonstrating financial stability

5

EMD payment proof

6

Technical bid documents and compliance statements

7

OEM authorization certificates for imported components

8

Detailed Design Drawings submission and approval records

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for the IP communication system tender in central Delhi?

Bidders must submit GSTIN, PAN, experience certificates, financial statements and EMD of ₹130,755. Provide OEM authorizations for imported items and Detailed Design Drawings within 5 days of award; ensure 5-year residual market life and non-obsolescence compliance.

What documents are required for Public Works Department Delhi procurement?

Required documents include GST certificate, PAN, financial statements, experience certificates for similar deployments, EMD proof, OEM authorizations for imported items, and Technical bid documents showing compliance with standards and the Detailed Design Drawings submission.

What are the delivery terms and quantity variation allowed?

Delivery terms allow up to 25% increase/decrease in quantity at contract rates; extended delivery period calculated as (additional quantity/original quantity) × original days, minimum 30 days; delivery shifts if approvals are delayed with no LD.

What standards and lifecycle requirements apply to offered products?

Bidders must ensure products have at least 5 years residual market life and must not be declared end-of-life by the OEM; imported items require Indian after-sales service presence and OEM certification.

What is the EMD amount and how is GST treated in this tender?

EMD = ₹130,755; GST is to be borne by the bidder with reimbursement at actuals or the lower applicable rate; GST treatment follows prevailing rates and tender terms.

When are Detailed Design Drawings required and what happens if approval is delayed?

Detailed Drawings must be submitted within 5 days of award; buyer responds within 5 days; if approval is delayed, delivery period is re-fixed without LD for the delay period.

What components are included under the category of IP communication system tender?

Components include analog caller ID, full HD duplex interfaces, indoor network switches, 24U racks, FRLS PVC cabling (20 pair), one/two run UTP cables, information outlets, connectors, and related accessories.

What are the key eligibility criteria for bidders in this Delhi procurement?

Eligibility requires no liquidation or bankruptcy, ability to supply non-obsolete products with 5+ years market life, and OEM authorization for imports; Indian after-sales support is mandatory for imported items.